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Administrative Specialist

salt lake city, ut usa

  • Organization: IRC - International Rescue Committee
  • Location: salt lake city, ut usa
  • Grade: Mid level - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
  • Closing Date:

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Requisition ID: req7742

Job Title: Administrative Specialist

Sector: Administrative/General Office

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Salt Lake City, UT USA

Job Description

Under the direction of the Finance Manager, the Administrative Specialist is responsible for the organization and oversight of day-to-day office activities with emphasis on managing office reception and front desk duties and providing administrative support to Human Resource activities.

Major Responsibilities:

Duties include, but are not limited to:

  • Oversees the coordination of the front desk area to ensure timely service to clients by serving as part-time receptionist and ensuring the front desk is covered at all times by staff or volunteers. Front desk responsibilities include assisting in answering clients’ questions, answering and directing incoming calls, training new front desk volunteers and maintaining front desk resource binder. 

  • Coordinates HR functions including new hire and hire change paperwork processing, posts vacant jobs, manages background checks for staff, orders staff business cards, badges and key cards, and updates time off accrual and logs.

  • Curates and writes monthly IRC SLC digest.

  • Coordinates with leadership team on Superstar of the Month.

  • Maintains internal IRC SLC RescueNet website.

  • Assists with various office operations including but not limited to coordinating with custodial staff, obtaining bids and price comparisons for purchases, and ordering office supplies.

  • Maintains clean office areas and ensures reception area, conference rooms, and dining area are picked-up and in-order. Updates the lobby and hallway bulletin boards. Organizes office wide cleaning days and coordination with cleaning company.

  • Assists in management of overall office space to include updating floor plans and computer inventory, and updated policy and procedure manuals.

  • Maintains organization chart and contact list for employees, AmeriCorps and interns.

  • Oversees employee, intern and interpreter parking and bus pass distribution.

  • Various clerical functions including but not limited to faxing documents, photocopying, sending and receiving mail, responding to emails.

  • Participates in all program meetings, staff development activities, and fully engages as a member of the team.

  • Complies with all policies, procedures and protocols of the agency.


Qualifications

  • AA Degree; equivalent years of related work experience may be substituted.

  • Two + years of work experience in clerical, administrative, office management roles preferably in a non-profit or social services environment.

  • Attention to detail and strong organizational skills a must.

  • Strong communication skills in written and oral English.

  • Demonstrated customer services skills and ability to work in a team environment.

  • Previous experience working in multicultural environment.

  • Intermediate to Advanced computers skills; including fluency with Microsoft Office Suite and Internet Research.  Strong keyboarding skills.

  • Commitment to mission of the IRC.       

    Work Environment:

  • Standard office environment.



 

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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