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Administrative and Logistics Assistant, GS-5

Bonn (Germany)

  • Organization: IRENA - International Renewable Energy Agency
  • Location: Bonn (Germany)
  • Grade: GS-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Logistics
    • Supply Chain
    • Administrative support
  • Closing Date: 2020-01-29

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 Vacancy Announcement
Secretariat of the International Renewable Energy Agency (IRENA)
IRENA Innovation and Technology Centre (IITC)

Publication/Transmission Date\:    09 January 2020

Deadline For Application\:               29 January 2020 (at midnight, Abu Dhabi local Time)

Title and Grade\:                               Administrative and Logistics Assistant, GS-5

Indicative Net Annual Salary\:         Euros 37,167 to 43,863 plus provident fund

Duration of Appointment\:               Two years (with the possibility of extension subject to availability of funds)

Duty Station\:                                    Bonn, Germany

Entry on Duty\:                                 As soon as possible

The International Renewable Energy Agency is an inter-governmental organisation headquartered in Abu Dhabi, mandated to promote the widespread and increased adoption and sustainable use of all forms of renewable energy in the pursuit of sustainable development, energy access, energy security and low-carbon economic growth and prosperity. IRENA’s mission is to play a leading role in the ongoing transformation of the global energy systems as a centre of excellence for knowledge and innovation, a global voice of renewable energy, a network hub for all stakeholders and a source of advice and support for countries.  At present, IRENA has 160 Members (159 States and the European Union) that acceded to its Statute, and 23 additional States in the process of accession and actively engaged.

IRENA Innovation and Technology Centre (IITC) is responsible for the provision of the means for an accelerated renewable energy technology uptake, considering national conditions of resource endowment, social and economic frameworks. In accordance with the IRENA Statute, activities in this field include analysis of renewable energy technology policies; dissemination of information and increased awareness; technologies and equipment overview and assessment of success-failure factors; improved pertinent knowledge and technology transfer, and joint RD&D and provision of information about the development and deployment of national and international technical standards in relation to renewable energy.

IRENA with its current interims offices in the Federal Ministry for the Environment (BMU), in Bonn Germany has been informed by the Ministry of Economic Affairs (BMWi), that a new building in the Willy Brandt Allee 20 (Thomas Dehler Haus) will soon be available as a long-term solution for the stay of IRENA in Bonn.

Duties and Responsibilities

Under the guidance of the Chief— Operations, Management and Liaison, the Administrative and Logistics Assistant will\:

  • Assist in the overall management of the new building.
  • Support the facilities manager with the every-day operation of the building; this includes the cooperation with the staff responsible for the building at the Federal Ministry for Economic Affairs (BMWi), the Federal Institute for Real Estate and the landlord.
  • Support with the coordination of services relating to the building such as cleaning, waste services, security etc.
  • Coordinate with landlord repairs and improvements required in the building.
  • Maintain inventory on all office related requirements such as office supplies, publications, etc.
  • Provide hardware and software support to end-users for standard ICT equipment like laptop computers, monitors, phones etc. prior and after the relocation.
  • Act as the back-up of Receptionist.
  • Perform other duties as required.

Professionalism\: Knowledge of information technology and applications, including computer system networks. Good technical skills, ability to conduct network maintenance, provide server services and user support. Shows pride in work and in achievements; demonstrates professional competence and attention to detail; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with challenges; remains calm in stressful situations.

Planning and Organising\: Develops clear goals; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees possible difficulties and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently; remains on-task and focused.

Client Orientation\: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to clients.

Education\: High school diploma or equivalent. Post-secondary education/courses in IT/administration would be an asset.

Experience\: A minimum of five (5) years of progressively responsible working experience in general management, engineering or logistics. Experience with IT processes is required. Experience working in an international organization is required.

Languages\: Excellent command of written and spoken English and German is required. Knowledge of other languages is desirable.


IRENA reserves the right to appoint a candidate at a lower level than the advertised level of the post.


Qualified candidates must apply for the above mentioned vacancy on-line, through IRENA’s recruitment platform, Taleo by submitting a complete and comprehensive CV and a letter of interest, including details of three professional references who will be contacted if their application is shortlisted.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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