Supply Chain Officer - Warehouse & Logistics

Duties and Responsibilities

• Understand, implement and / or maintain standard IRC inventory management policies and procedures.
• Train warehouse staff as required.
• Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse(s).
• Advise the Supply Chain Manager of potential inventory shortages
• Manage casual laborers in the warehouse.
• Ensure the maintenance of warehouse building(s), fittings and equipment.
• Implement and ensure clear safety procedures.
• Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.
• Advise the Supply Chain Manager of warehouse-specific issues or improvements
• Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.
• Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.

Goods reception and transport

• Assist in receiving all supplies.
• Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards.
• Responsible for arranging and overseeing the transportation of goods in accordance with IRC procedures.
• Prioritize dispatch needs in conjunction with program.
• Prioritize air road transport in coordination with the program department and field sites.
• Where necessary organize or carry out the transportation of goods to the carrier premises for onward road shipment.
• Supervise truck loading and documentation follow up.

Warehousing and Inventory

• Monitor security of IRC’s storage and supplies.
• Receive completed store’s request forms and prepare the goods for issuance.
• Ensure goods, equipment are signed for received on the request form (office expendables) or waybill (all other items).
• Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
• On a monthly basis, work with the Supply Chain Manager to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
• Update the stock record cards regularly.
• Conduct routine inventory inspection and submit report to the Supply Chain Manager in a timely manner.

Asset Management

• Advise the Supply Chain Manager of asset-specific issues or improvements
• Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
• Monitor security of IRC’s assets and supplies.
• Receive completed store’s request forms and prepare the assets for issuance.
• Ensure assets are signed for received on the Equipment issue and receipt form
• On a monthly basis, work with the Supply Chain Manager to reconcile the asset register and Asset tracking sheet and equipment issuance forms.
• Update the asset register regularly.
• Conduct routine asset inspection and submit report to the Supply Chain Manager in a timely manner.
• Keep an accurate and up-to-date record of asset inward and outward movement in the Asset register

Transport

• Work with the Supply Chain Manager to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
• Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
• Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicle related parts and consumables, including fuel.
• Evaluate, manage and monitor drivers.
• Supervision of IRC mechanics and general management of vehicle spare part stores and garage
• Focal point for all purchases in Transport department. Raising PRs for vehicles spare parts and vehicle repairs.
• Manage the vehicle pool (if applicable).
• Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.
• Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Inspect and record condition of vehicles, by maintaining weekly checklists file andensuring that Vehicles log books are accurately filled
• Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of Codan, etc.
• Ensure all vehicles are properly cleaned on daily basis.
• Prepare weekly and monthly report on transport department and discuss with Supply Chain manager
• Signing on vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
• Work with the Supply Chain Manager to ensure that vehicles are prepared for routine and emergency security requirements.
• Ensure that all vehicles are secure when not in use.
• Be familiar with local regulations / laws.
• Any other duties as may be assigned by the supervisor

Please note:

• This position is open only to Ugandan nationals.
• Deadline for receiving applications is Friday 24^th January 2020.
• Applications will be reviewed on a rolling basis.