Associate, Philanthropic Services

The IRC's strategy centers on its ambition to continue to improve the scale and effectiveness of IRC programs worldwide with evidence of what works best to impact people’s lives in conflict and fragile settings. GPP comprises colleagues and teams delivering marketing, account management, principal and planned giving, major and event giving, board liaison, corporate partnerships, brand stewardship and communications to support this work.  These colleagues are primarily located in the USA at present – but IRC plans to significantly expand its global fundraising footprint.  Other colleagues within IRC are also deeply engaged with private funding and partners – in particular within Europe, US Resettlement and field programs – and we need to work in close collaboration to ensure best use of resources and highest impact for IRC.

GPP is approaching the end of its radical and ambitious 2020 Private Sector Engagement (PSE) strategy that enhances IRC’s ability to ‘punch above its weight’ in income, partnership and awareness. At the same time – believing that the root of our success lies in a high performance team and culture - we need to build our internal infrastructure, ensure we build a strong global team, a dynamic culture, a forward thinking ethos, and establish 21st century analytics, reporting, operational and business management practices that will help us achieve our ambitious goals.

Job Overview / Summary (What and Why):

The Associate, Philanthropic Services is responsible for the administrative support of the Senior Director, Philanthropic Services, as well as the operational support of the extended team, including the Director and Head of Prospect Development and Director and Head of Donor Relations.

The ideal candidate will be an enthusiastic, high energy, and personable individual who is passionate about the IRC way and keenly motivated to make an impact on the work through their contributions to the larger team. S/he/they will also possess the ability to think in, create, and implement independent work. The Associate collaborates and partners with a variety of colleagues within GPP and across IRC. 

Major Responsibilities:

1. Provide administrative support to the Senior Director which includes but is not limited to, managing calendars and coordinating agendas for internal meetings of the team, GPP and occasionally across IRC and with external constituents.

2. Day-to-day management of the Philanthropic Services budgets, including overseeing processing of expenses, invoices, and contracts.

3. In consultation with team leads, monitor KPIs and oversee workflow management of team activities and assignments.

4. Maintain data integrity of the Salesforce database including biographical information.

5. Coordinate internal processes such as request tracking and the approval of gift agreements.

6. Develop and maintain excellent working relationships with GPP colleagues, program and support staff across IRC.

7. Support other projects and take on additional responsibilities as needed.

Work Experience: Previous work (or internship) experience in an office setting. Experience and/or interest in working in a non-profit development department or the humanitarian sector preferred.

Demonstrated Skills and Competencies:

      Minimum: 

• Strong Microsoft Office Suite knowledge (Outlook, Excel, Word, PowerPoint) and database management skills preferable

• Proven organizational and time management skills

• Excellent interpersonal skills and written and oral communication skills

• Strong listening skills and the ability to accurately follow directions

• Exceptional attention to detail and commitment to deadlines

• The ability to work effectively in a team environment as well as take initiative independently

• Commitment to respect and maintain confidentiality of donor information

• Work successfully in a complex, fast-paced organization

  Preferred: 

• Experience with Salesforce or other donor database management system.

Working Environment: Standard office work environment. May need to work occasional evenings.

#LI-GR1