Partnership Coordinator

Yangon

Organization: IRC - International Rescue Committee
Location: Yangon
Grade: Mid level - Mid level
Occupational Groups:
- External Relations, Partnerships and Resource mobilization
- Public, Private Partnership
- Managerial positions
- Grants
Closing Date: Closed

Requisition ID: req7779

Job Title: Partnership Coordinator

Sector: Grants

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Yangon, Myanmar

Job Description

SCOPE OF WORK: Based in Yangon, with frequent travel to IRC and partner project areas, the Partnerships Coordinator is responsible for implementation of IRC Myanmar partnerships and sub-grants processes, effectively supporting the country program to build and manage potential partner relationships, administer sub-grants, and manage processes for sub-awardees. This position also contributes to concept note and funding proposal development, specifically related to partnerships planning and collaboration. Reporting to the Senior Grants & Partnerships Coordinator and overseeing the country program’s Partnership/Sub-Grants Unit, this position works closely with sector leads, Grants, Finance, and Operations on partnership and sub-grant management.

The IRC’s Partnership Excellence for Equality and Results System (PEERS), is the internal policy guiding IRC Myanmar’s partnership/sub-grants work, including oversight of key risk control elements of the entire partnership and sub-award process. In addition to managing pre-award due diligence processes, contracting process, and establishment of clear monitoring, reporting and sub-award closeout processes for IRC teams and sub-awardees in line with PEERS requirements, thePartnership/Sub-Grants Unit works with programs, grants, finance and operations staff to develop internal and partner capacity in financial reporting, donor compliance and areas identified for improvement identified through pre-award assessments and monitoring action plans.

Partnership Management

Supervise and support the Senior Partnerships Manager in partnership development and pre-award responsibilities, including strategic partners mapping, partner identification, partner vetting and pre-award assessments in line with PEERS requirements, with an emphasis on local partnerships.
In consultation with senior management and program staff, take forward initiatives to enhance local partnerships, and support further development of local partner capacity development, approaches and processes.
Ensure a multi-functional Partnership Committee is established/maintained and meets regularly, and lead local partner solicitation and selection process and ensure records for the final selection are maintained.
Responsible for ensuring organizational development needs among select partners are understood, communicated, and effectively supported as appropriate, ensuring resources for organizational development are incorporated into program budgets as appropriate.
Identify and advise on opportunities and timelines for the collection and use of partners’ feedback, including enhanced mechanisms for collecting and analyzing partner feedback.

Sub-award Management

Oversee the implementation of the PEERS system across all areas of sub-award management including the pre-award assessment, partner budget review, contracting tool selection; prepare sub-award agreement packages aligned with specific donor requirements, and facilitate sub-award review through OTIS.
Lead partner Sub-Grants Opening Meetings to ensure sub-grants agreement terms and conditions are well understood by the sub-grantees; arrange for the initial financial reporting training to the sub-grantees where necessary.
Ensure Sub-Grants staff effectively support partners in the process of sub-award amendments.
Establish partner monitoring schedule per PAA result and ensure programmatic and compliance monitoring visits happened in coordination with responsible program coordinators.
Facilitate timely and accurate submission of partner financial reports and fund requests in accordance with PEERS requirements, and coordinate review of financial and programmatic reports with relevant IRC staff.
Ensure the timely scheduling and carrying out of sub-award close-out activities in close coordination with IRC internal relevant program staff per PEERS guidelines.
Oversee the involvement of Sub-Grants staff in grants opening meetings, grant review meetings and grant closing meetings to share sub-award spending, key monitoring information, and learning; ensure updates on partners/sub-grants are communicated in a timely and professional manner to appropriate stakeholders.
Maintain accurate and up to date records for all sub-awards in line with PEERS and IRC Finance policy requirements.

Capacity building

Provide on the job capacity building to Partnerships/Sub-Grants Staff, programs, grants, finance and operations staff on IRC’s PEERS system and donor rules and regulations where relevant.
Provide training and capacity building to partners and IRC staff on PEERS implementation and donor rules and regulations where relevant.

Management

Supervise Senior Partnership Manager and Sub-Grants staff and ensure efficient use of human resources and coordinated approach to workflow. Ensure quality outputs and support for/facilitation of their work through joint work flow planning, communication with key working relationships, and identification of special/complex issues requiring special attention/support.

Qualifications

Master’s degree in organizational management, social sciences, and/or other relevant fields with at least three years of relevant professional work experience; or bachelor’s degree in a relevant field with more than five years of relevant experience.

Two to four years’ work experience in humanitarian/development programming entailing community-based activities, sub-grant management and/or local stakeholder engagement.

Experience working in a similar role with NGO is highly regarded.

Exceptional coordination and interpersonal skills and ability to develop and maintain effective working relationships with relevant stakeholders.

Demonstrable experience working effectively in coordination with multi-functional (e.g. program, operational, finance) teams.

Team leadership and supervision experience and skills

Excellent written and oral communication skills.

Professional fluency in spoken and written English; Myanmar language a must.

Knowledge of major donor rules and regulations (e.g. U.S. Government, ECHO/Europe Aid, Dfid, UN (UNHCR, UNFPA)

Willingness to travel frequently to partners’ field offices

Strong computer skills with proficiency in Microsoft Word and Microsoft Excel; experience using, or at least a familiarity with, accounting software and budgeting/budget management is a plus.

PERSONAL SPECIFICATIONS: