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Associate Project Officer

pristina, kosovotarget

  • Organization: ICMPD - International Centre for Migration Policy Development
  • Location: pristina, kosovotarget
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: Closed

Associate Project Officer

‘Strenghtening Migration Management Autorities in Kosovo’ (MIMAK)

Posting Date: 13 January 2020 th

Deadline for Applications: 27 January 2020

Duty Station: Pristina, Kosovo

Target Start Date: 1 March 2020

Contract Duration: 22 Months

Type of Post: Local Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation in actions and decisions.

Project Overview:

ICMPD is inviting all interested candidates to apply for the post of an Associate Project Officer for the Project ‘Strenghtening Migration Management Authorities in Kosovo (MIMAK)’. The overall objective of this project is to further strengthen Kosovo’s government authorities and related inter-institutional mechanisms in migration management to improve evidence-based migration and migration-related policies, and to inform the population on the benefits of regular migration and consequences of irregular migration.

Thespecificobjectivesare:1)tosupportimprovedmanagementandcoordinationamongstakeholders dealing with migration-related policies; 2) to further develop the capacities of the Government Authority on Migration (GAM) as an inter-institutional mechanism for improved data analysis and policy development and implementation, particularly related to the developmental impacts of migration,and;3)tosupporttheGAMtobetterinformpotentialmigrantsandmembersofthegeneral populace about their obligations under a likely upcoming visa liberalization and of the potential risks of irregular migration.

Job Description:

The Associate Project Officer supports the implementation of project activities. S/he contributes to organisation of project activities and administration of project inputs according to the approved project documentation, work plans and budgets, and in line with ICMPD´s rules and business processes.

1The Associate Project Officer supports coordination of activities with partners, beneficiaries and other stakeholders as well as the organisation and monitoring of the work progress of project consultants and contractors, s/he collects inputs and follows up on deliverables. The Associate Project Officer contributes to the formulation of substantive project outputs and content and to the implementation of project communications activities. S/he prepares inputs to drafts of new initiatives and donor and other substantive reports.

The Associate Project Officer works under the supervision of the Senior Project Manager and in close collaboration with other members of the project team. S/he collaborates with project assistant(s) for implementation of administrative activities.

Tasks and Responsibilities:

1. Implementation of project activities:

Contribute to the timely accomplishment of project outputs in the assigned field of work by organising, coordinating and implementing project activities.

Supportday-to-day planningandthefollow-upwithpartnersandstakeholdersonimplementation of project activities.

Support mobilisation of experts, goods and services, capacity building and grants schemes, including preparation of inputs to Terms of References and specifications and follow up on recruitment and contracting process.

Support coordination of experts, consultants and contractors’ work. Follow up on processes and work deliverables.

Contribute to preparation of substantive inputs to project events such as speeches and presentations and provide support to the organisation of events, meetings, workshops and other activities.

Draft inputs to project correspondence.

2. Project administration and compliance:

ImplementadministrativeactivitiesandprocessesinaccordancewithICMPDrulesandestablished business processes.

Support management of expert and procurement contracts. Confirm receipt of services and initiate payments according to agreed payments schedule.

3. Project content:

Support the formulation of analytical and substantive project inputs. Compile information and documentation and draft inputs.

Prepare inputs to briefs, background papers, presentations, speeches.

Conduct desk research, collect and analyse information and prepare documents. Edit and proof-read documents.

Compile materials and inputs for communications activities.

Support in the dissemination of project content through various channels. Update project contacts database.

Provide inputs to new project proposals, work plans and budgets.

Carry out other tasks required for a successful implementation of the project, as assigned by supervisor.

Key Results:

Project activities in the area of work assigned organised and implemented according to project’s work plan.

Timely and qualitative contributions made to production of project outputs. 2 Timely and qualitative contributions to production of project content delivered in the assigned area of work.

Timely support provided to coordination of project implementation with project partners, beneficiaries, and other stakeholders.

Incumbent Profile:

A minimum of 1 year of position-relevant work experience in implementation of projects in the field of migration.

Substantive knowledge of migration issues.

Strong skills in MS applications. Experience with SAP is an asset.

Professional training in project cycle management is an asset.

Good analytical and drafting skills.

Good organisational skills.

Willingness to travel.

Corporate Qualifications:

Experience in an international context.

Proficiency in (verbal/written) English, and proficiency in the languages at the duty station is a requirement.

Master´s degree related to the area of work

Compensation:

ICMPD offers a monthly gross salary to be calculated based on qualifications and experience. Additional benefits include Health and Accident Insurance and six weeks’ annual leave. Application Procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies. Please note that in thecourse oftheonline application, themotivation letter andpersonal CVmust be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview.

In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. 3

This vacancy is now closed.
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