Associate Administration Officer

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible.

Description of task

Under the direct supervision of Assistant Representatie (Adminstration) the UN Volunteer will undertake the following tasks:

• Contribute to the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office.
• Monitor the day-to-day personnel and administrative operations of the office.
• Provide advice on personnel and administrative policies and procedures.
• Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.
• Participate in the preparatory work of recruitment and appointment process, and assist with administrative formalities concerning local General Service staff.
• Coordinate training and capacity-building activities to staff in administrative related areas.
• Assist with the preparation of staffing and administrative budget requirements for the office.
• Assist in the competitive procurement process for selecting, awarding and issuing local contracts, in line with UNHCR regulations, rules and procedures.
• Facilitate the mission travel of staff, including following up on travel authorizations, bookings, tickets.
• Monitor the quality and timeliness of goods and services delivered to the office.
• Assist in managing contracts and relations with suppliers.
• In coordination with Human Resources and Field Security, undertake periodic reviews to ensure that the Office premises are set up and staff accommodation are managed in line with the organizational policies and any related issues are brought to the attention of DHR.

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

Degree level: Bachelor's degree

Type of Degree: Public or Business Administration; Economics; or other relevant field

Required experience: 48 Months Experience remark:

Years of work experience: 3-4 years Work experience in at least one of the following fields: Human Resources, Administration, Budget, Finance, and Procurement

Language skills:

• English(Mandatory), Level - Fluent

Area of expertise: Administration and administrative assistance, General business management, Other finance, economics and administration related experience Area of expertise details:

Excellent computer skills, in particular in MS Office applications.

Driving license: No