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Planning and Co-ordination Officer

Vienna (Austria)

  • Organization: OSCE - Organization for Security and Co-operation in Europe
  • Location: Vienna (Austria)
  • Grade: P-3, Internationally contracted - Open for OSCE's 57 participating States - Mid level
  • Occupational Groups:
    • Operations and Administrations
  • Closing Date: 2020-02-10

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Background    
     
   

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

 

The OSCE Secretariat in Vienna assists the Chairmanship in its activities, and provides operational and administrative support to the field operations, and, as appropriate, to other institutions.

 

The Conflict Prevention Centre (CPC) plays a key role in supporting and co-ordinating the OSCE's activities in the field, in providing analysis and policy advice to the Secretary General (SG) and the Chairmanship, in leading work on all aspects of the conflict cycle, and in supporting the various formats dealing with protracted conflicts. The CPC also serves as the focal point in the Secretariat for co-ordinating and developing the OSCE's role in the politico-military dimension.

     
Tasks and Responsibilities    
     
   

As Planning and Co-ordination officer, you will assist the Director of the Conflict Prevention Centre (D/CPC), and Deputy Directors, or the Officer-in-Charge of the CPC, in discharging their responsibilities, co-ordinate administrative and management issues, and follow up on work assigned to CPC staff/sections.

 

More specifically, you will carry out the following duties, under the supervision of the D/CPC:

 

  1. Planning, co-ordinating and managing departmental tasks on a daily basis, including  the Director’s work plan, priorities and follow-up activities;
  2. Facilitating the implementation of CPC’s overall work plan by liaising with other units in the Secretariat as well as the OSCE delegations and the Chairmanship;
  3. Following up on ongoing CPC tasks and ensuring responses are received within the requested timeframe from the relevant staff; co-ordinating with designated liaison officers in the Office of the Secretary General and other departments in-house where feedback is required from CPC on common tasks;
  4. Participating in meetings and drafting minutes for internal circulation, as required; following up on further action required;
  5. Co-ordinating and preparing the department’s contribution to the unified budget proposal based on performance-based programme budgeting; following up on CPC related issues raised in the Advisory Committee on Management and Finance (ACMF);
  6. Accompanying D/CPC, and/or participating in internal and external administrative meetings (Permanent Council, ACMF, Preparatory Committee, Task Force meetings); writing up minutes and following up on action to be taken with regard to decisions adopted;
  7. Preparing initial drafts of internal administrative policy papers and assisting senior managers in the department by obtaining and incorporating any additional input; as well as reviewing administrative policies put forward by other departments;
  8. Reviewing incoming communications and documentation; identifying problems and issues to be addressed and proposing action; drafting substantive responses for D/CPC’s signature as necessary;
  9. Performing other related duties as required.

 

For more detailed information on the structure and work of the OSCE Secretariat, please see https://www.osce.org/secretariat

     
Necessary Qualifications    
     
   
  • First-level university degree in international relations, political science, business  administration, social sciences, law or related field;
  • Minimum of six years of practical experience at the professional level in management, including some experience of policy development preferably in an international environment;
  • Ability to draft policy texts and procedures in a timely manner;
  • Ability to co-ordinate work between the different departments of a large organization, to maintain regular contacts with a variety of clients and to write accurate meeting reports;
  • Ability to work independently with minimum supervision and to handle a multitude of  diverse tasks in a deadline-driven environment;
  • Analytical skills, ability to identify problems and propose solutions;
  • Understanding of the principles of performance-based programme budgeting and Enterprise Resource Planning (ERP) systems would be an asset;
  • Professional fluency in English with excellent drafting skills; knowledge of other OSCE working languages would be an asset;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
  • Ability to work in a team and establish and maintain effective working relationships with people of different national and cultural backgrounds whilst maintaining impartiality and objectivity;
  • Ability to work with people of different nationalities, religions and cultural backgrounds;
  • Computer literate.
     
Required competencies    
     
    Core values
  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work
Core competencies
  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
     
Remuneration Package    
     
   

Monthly remuneration is approximately EUR 6,374 depending on post adjustment and family status. OSCE salaries are exempt from taxation in Austria. Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Other allowances and benefits are similar to those offered under the United Nations Common System.

 

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

     
How To Apply    
     
   

If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.

 

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

 

Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.

 

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.

 

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

 

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

 

Please be aware that the OSCE does not request payment at any stage of the application and review process.

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