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Coordination Officer

New York City (United States of America)

  • Organization: UNDP - United Nations Development Programme
  • Location: New York City (United States of America)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Operations and Administrations
    • Managerial positions
    • Development Cooperation and Sustainable Development Goals
  • Closing Date: 2020-01-29

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In 2017, the European Union and the United Nations established a new Initiative aimed at addressing all forms of violence against women and girls. The Spotlight Initiative follows a transformative and evidence-based approach, addressing unequal power relations between men and women and focusing on gender equality and women’s empowerment. In line with the principles of Agenda 2030, this approach takes a human rights-based approach and considers the specific needs of women and girls who experience multiple and intersecting forms of discrimination in order to uphold the principle of “leaving no one behind”. To manage this Initiative, the European Union and the United Nations established a Multi-Partner Trust Fund (MPTF) with a dedicated governance structure. Within the MPTF Secretariat, The Senior Fund Manager will lead the Management Unit of the newly established EU-UN Gender Initiative MPTF.
The Spotlight Initiative Secretariat, composed of a Management Unit and a Technical Unit, assists and supports the Operational Steering Committee of the Fund with strategic advice, coordinating the Fund’s operations and programming. The Management Units a small office staffed by three qualified experts, a Programme Assistant, and time-bound consultants. 
The Management Unit provides strategic, operational and administrative support to the Operational Steering Committee and is responsible for the coordination and day-to-day management of the Fund. The Unit codifies the Fund’s policies and rules of procedure into an Operational Manual, including a Fund Risk Management Strategy. The Unit also provides strategic advice and quality control over the fund operations and coordinates its governance meetings. The Management Unit facilitates collaboration and communication on Fund operations between the Executive Office of the Secretary-General, Recipient UN Organizations, and Resident Coordinators. 
The Management Unit is responsible for reporting progress of funded projects through periodic progress updates (which includes consolidated narrative reports) received from Recipient UN Organizations and presenting an overview of the progress to Spotlight Initiative Governing Body and Operational Steering Committee. 
Staff designated to fulfill Management Unit functions will work closely with the Governing Body, Operational Steering Committee, UN Resident Coordinators, Recipient UN Organizations and the Administrative Agent, under the overall supervision of the EOSG.


Duties and Responsibilities

Under the direct supervision of the Senior Fund Manager, the Coordination Officer’s responsibilities include the following main functions: 
Strategic Planning and Coordination
  • Manages the annual plan for Governing Body and OSC meetings;
  • Elaborates in coordination with the Co-chairs draft detailed agendas;
  • Provide substantive inputs to supportive documentation, technical notes and/or speeches for the Co-chairs of both the Governing Body and Operational Steering Committee;
  • Drafts minutes and circulates for comments and finalization;
  • Monitors implementation of action points and reports back to the OSC;
  • Ensures timely communication of relevant decisions of Governing Body and OSC to the concerned stakeholders;
  • Plans and organizes joint missions by the Governing Body or the OSC to priority countries when requested;
  • Liaises with UN Agencies at HQ regarding activities of the Governing Body and OSC; 
  • Facilitates linkages and consistency between the Fund and other VAWG related initiatives
Fund Operations
  • Supports the preparation of Annual Work Plan(s) and budget for the Management Unit;
  • Mobilizes goods and services to initiate activities; 
  • Coordinates administrative support for the meetings of the Operational Steering Committee; 
  • Ensures preparation/revision of Fund operational arrangements and rules of procedures (Manual of Operations); 
  • Supports Country-level Steering Committees to apply global guidelines regarding its composition and functions; 
  • Designs and reviews appropriate templates and country submissions; 
  • Monitors and ensures application by Recipient UN Organizations of the Fund procedures and applicable templates; 
  • Manages Gateway up-load, when necessary.
Results Expected
  • Governing Body and OSC Annual Work Plan and Decisions; 
  • Timely implementation of Manual of Operation and subsequent revision including all mandatory template; 
  • Functional Country level Steering Committees;
  • Implementation of the Programming Cycle, as described in the Fund ToRs.



  • Ability to make new and useful ideas work Level 5: Creates new and relevant ideas and leads others to implement them
  • Ability to persuade others to follow Level 5: Plans and acts transparently, actively works to remove barriers
People Management
  • Ability to improve performance and satisfactionLevel 5: Models high professional standards and motivates excellence in others
  • Ability to listen, adapt, persuade and transform Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others
  • Ability to get things done while exercising good judgement Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions
Advocacy and Advancing A Policy-Oriented Agenda
  • Creates effective advocacy strategies; Performs analysis of political situations and scenarios, and contributes to the formulation of institutional responses
Results-Based Programme Development and Management
  • Provides information for linkages across programme activities to help identify critical points of integration; Provides information and documentation on specific stages of projects/programme implementation; Provides background information to identify opportunities for project development and helps drafting proposals; Participates in the formulation of project proposals.
  • Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing 
  • Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
  • Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
  • Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
Client Orientation 
  • Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Technological Awareness
  • Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Required Skills and Experience

  • Masters (Advanced level) University Degree in one or more of the following disciplines: international development, economics, social studies, business studies or other equivalent fields.A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
  • Minimum 5 years of relevant experience at the national and international level in international development issues, both in the field and HQ. 
  • Experience in managing gender initiatives with a great understanding of the stakeholders engaged to end violence against women and girls and/or related policy matters.  
  • Experience in designing/managing large projects/programmes or Trust Fund is an asset.
Language Requirements
  • Fluency in English (both oral and written) is required; knowledge of French or Spanish is desirable. Knowledge of another UN official language is an advantage.   


Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. For more information please click here and here.

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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