New York City (United States of America)
Duties and Responsibilities
- Manages the annual plan for Governing Body and OSC meetings;
- Elaborates in coordination with the Co-chairs draft detailed agendas;
- Provide substantive inputs to supportive documentation, technical notes and/or speeches for the Co-chairs of both the Governing Body and Operational Steering Committee;
- Drafts minutes and circulates for comments and finalization;
- Monitors implementation of action points and reports back to the OSC;
- Ensures timely communication of relevant decisions of Governing Body and OSC to the concerned stakeholders;
- Plans and organizes joint missions by the Governing Body or the OSC to priority countries when requested;
- Liaises with UN Agencies at HQ regarding activities of the Governing Body and OSC;
- Facilitates linkages and consistency between the Fund and other VAWG related initiatives
- Supports the preparation of Annual Work Plan(s) and budget for the Management Unit;
- Mobilizes goods and services to initiate activities;
- Coordinates administrative support for the meetings of the Operational Steering Committee;
- Ensures preparation/revision of Fund operational arrangements and rules of procedures (Manual of Operations);
- Supports Country-level Steering Committees to apply global guidelines regarding its composition and functions;
- Designs and reviews appropriate templates and country submissions;
- Monitors and ensures application by Recipient UN Organizations of the Fund procedures and applicable templates;
- Manages Gateway up-load, when necessary.
- Governing Body and OSC Annual Work Plan and Decisions;
- Timely implementation of Manual of Operation and subsequent revision including all mandatory template;
- Functional Country level Steering Committees;
- Implementation of the Programming Cycle, as described in the Fund ToRs.
- Ability to make new and useful ideas work Level 5: Creates new and relevant ideas and leads others to implement them
- Ability to persuade others to follow Level 5: Plans and acts transparently, actively works to remove barriers
- Ability to improve performance and satisfactionLevel 5: Models high professional standards and motivates excellence in others
- Ability to listen, adapt, persuade and transform Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others
- Ability to get things done while exercising good judgement Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions
- Creates effective advocacy strategies; Performs analysis of political situations and scenarios, and contributes to the formulation of institutional responses
- Provides information for linkages across programme activities to help identify critical points of integration; Provides information and documentation on specific stages of projects/programme implementation; Provides background information to identify opportunities for project development and helps drafting proposals; Participates in the formulation of project proposals.
- Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
- Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
- Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
- Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
- Keeps abreast of available technology; understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.
Required Skills and Experience
- Masters (Advanced level) University Degree in one or more of the following disciplines: international development, economics, social studies, business studies or other equivalent fields.A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
- Minimum 5 years of relevant experience at the national and international level in international development issues, both in the field and HQ.
- Experience in managing gender initiatives with a great understanding of the stakeholders engaged to end violence against women and girls and/or related policy matters.
- Experience in designing/managing large projects/programmes or Trust Fund is an asset.
- Fluency in English (both oral and written) is required; knowledge of French or Spanish is desirable. Knowledge of another UN official language is an advantage.
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