Re-advertised Supply Chain & Warehouse Assistant

 JOB OVERVIEW

Under the direct supervision of the Supply Chain Officer, the Supply Chain Assistant – Warehouse, is a key position to quality Stores and inventory management and contributes to the delivery of supply chain functions in Mogadishu Field Office. The   Supply Chain Assistant – Warehouse, must be able to rapidly turn Program materials around, whilst ensuring the security of the materials and maintaining audit-compliant records.

 KEY RESPONSIBILITIES

Warehouse Management:

• Understand, implement and / or maintain standard IRC inventory management policies and procedures.
• Ensure the maintenance of warehouse – cleanliness, doors, locking, fittings and equipment.
• Implement safety procedures – air-conditioning systems, temperature controller, fire extinguisher,
• Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FEFO) procedures.
• Controls the overall operation of the warehouses to maintain standard
  

Record keeping and Inventory Management:

• Manage and document the receipt, handling, storage, release and reporting of goods through the IRC warehouse.
• Ensure all incoming inventory are verifies, delivery documents (Delivery Report, Waybill-In/out, Packaging list, Purchase Orders) filed and shared the final list with the Supply Chain Officer.
• Maintain the Warehouse register recording all outgoing and incoming receipts and activities.
• Maintain cold chain items in required condition – ensure refrigerators, freezers are working on daily basis
• Informs the Supply Chain Officer of any discrepancy in the accounting for the stock held.
• Ensure the incoming inventory entered into stock cards, excel database and bin cards updated immediately
• Ensure that Inventory to be released have approved store release, WB-Out, entered into the warehouse register and confirmed receipts of the destination.
• Ensure immediately after release of inventory, stocks and bin cards are updated, entered into excel database and release documents are filed.
• Advise the Supply Chain Officer about potential inventory shortage and other warehouse-specific issues to address
• Alert to the Supply Chain Officer and the Program team about drugs close to expiry and drugs sitting in the store longer
• Carry out physical inventory count before 2 months of respective grant ending, the year end all physical count and when need arises.

 Reporting:

• Prepare and submit monthly warehouse report reports.
• Prepare and submit actual confirmation list of incoming supplies
• Prepare and submit ad hoc reports as required.