Business Support Assistant G5 _ London Office

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles

The selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. At WFP, we are driven and defined by our mission to fight world hunger, save lives, feed people’s dreams of a brighter future, reduce risk and help enable people, communities and countries to meet their own food and nutrition needs.,Delivering our mission requires deep respect for personal and cultural differences and close collaboration between every member of our global team. While the 15,000-people working for WFP reflect the rich diversity of the world in which we work, the vital importance of our shared mission underpins a remarkably close community of purpose.

We are seeking to fill a Short Term position of Business Support Assistant G5, based in the WFP London Office in United Kingdon. Duration of appointment, 11 months renewable.

PLEASE NOTE:

Applicants must reside within commuting distance of the duty station London, UK.

JOB PURPOSE OF THE ASSIGNMENT:

This role reports directly to the Head of the London Office. The role is to deliver a range of business support tasks to ensure the smooth running of the London Office. The incumbent will maintain the financial records up-to-date and will perform travel arrangements and procurement activities among others.

ACCOUNTABILITIES/RESPONSIBILITIES:

• Support the Head of Office (manage calendar, correspondence, take minutes etc.)

• Process and manage routine administrative and financial tasks to contribute to the effective and timely management of resources

• Collate information for inclusion in reports, documents and correspondence

• Make travel arrangements, raise TAs in WINGS and record and monitor financial commitments in WINGS

• Compile the monthly financial closure package

• Support the procurement of goods and services

• Respond to standard queries and provide timely and accurate guidance

• Manage/maintain records and databases to ensure information is organised and readily available for staff

• Proof-read reports, documentation, correspondence, etc.

• Contribute to the improvement of business procedures and processes

• Collect and perform basic data analysis to contribute to quality business information management

• Maintain technology, including standard repairs, configuration and storage, in accordance with data security and access controls to ensure IT equipment required for WFP staff is available

• Respond to a variety of queries about technology and systems in order to assist WFP staff to deliver their services

• Perform other related functions as required

QUALIFICATIONS & EXPERIENCE REQUIRED: 

Terms and Conditions:

WFP offers a competitive compensation package that will be determined by the contract type and selected candidate’s qualifications and experience.

Please visit the following websites for detailed information on working with WFP.

http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.

Applicants must reside within commuting distance of the duty station London

Applicants must be: UK nationals holding a valid passport and/or identity card OR non-UK citizens holding a valid UK Resident and work permit.

Deadline for applications: 31 January 2020

VA: 112941