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Project Assistant

Ankara (Turkey)

  • Organization: UNDP - United Nations Development Programme
  • Location: Ankara (Turkey)
  • Grade: SB-2 (SC3/SC4), Service Contract, Local Contractors Agreement - Administrative support
  • Occupational Groups:
    • Democratic Governance
    • Project and Programme Management
    • Administrative support
  • Closing Date: 2020-01-29

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Background

The Project for the Civilian Oversight of Internal Security Sector Phase I, which was implemented jointly by Ministry of Interior and United Nations Development Programme (UNDP) in 2007-2010, aimed to raise the awareness of the MoI about the concept of civilian oversight. The 1st Phase also assessed the gaps vis-à-vis EU standards in MoI and developed the concept of “local governance of Internal Security Forces (ISFs)”. The 2nd Phase of the Project was implemented in 2012-2014 and designed to expand and institutionalise the introduced approaches and piloted structures of 1st Phase.

Second Phase was implemented from the perspective of improving (1) the capacity of MoI staff and provincial-sub provincial administrators to exercise oversight of policing and the homogeneity of the laws regulating the internal security forces; (2) the coherence of oversight arrangements that govern interactions between, on the one hand, the civilian administrators at provincial levels, sub provincial levels and, on the other hand, the Police and the Gendarmerie and Coast Guards; and, (3) the temporary coordination and consultation mechanisms by the Governors and District Governors so that the current oversight systems can expand rights and freedoms enjoyed by citizens.

The two phases of the Project have identified the main requirements for an effective and human centred civilian oversight mechanism over the internal security sector. Building on the recommendations and results of the former phases, the 3rd Phase of the Project at hand is designed to deepen Phase I and II results in terms of organisational changes and put pilot local boards into practice in most provinces of Turkey. This new Phase will also support the Government in establishing the best model for ISF and its effective functioning under MoI in line with international principles and best practices in the EU. This new Phase is also in conformity with the priorities of the Accession Partnership and EU/Commission policies by supporting the ongoing work of Turkey. Assessment of various progress reports of the European Commission along with the policy endeavours of Turkey to address gaps in the civilian oversight and the outputs of the partnership of Turkey jointly achieved with UNDP and the Delegation of the European Union to Turkey (EUD) are the basis of the Project. The Project (CO III) is accepted under the 2014 Action Document for Fundamental Rights Sub-Field prepared by the Directorate for EU Affairs (DEUA) Department of Political Affairs under the Ministry of Foreign Affairs as the Lead Institution. The target groups are the Ministry of Interior, including provincial administrations and internal security forces and the Grand National Assembly of Turkey. The MoI General Directorate for Provincial Administrations is the main beneficiary of the Project, whereas the UNDP will provide technical assistance to the MoI for efficient and effective implementation of the Project. The Project is composed of 4 components:

Component A - Legislative and Institutional Framework: This component aims to improve, the training curriculum, strategies and the basic legislative and regulatory framework governing the Police, Gendarmerie and Coast Guard as well as the Local Security System in the light of civilian/democratic oversight and accountability principles. It is also planned that the performance evaluation system of MoI over ISFs will be strengthened through the Project.

Component B - Parliamentary Oversight: This component aims to develop a strategy to systematically oversee the work of ISFs through the work of relevant Commissions of the Grand National Assembly of Turkey. 

Component C - Scaling Up of the Pilot Security Governance Structures: This component aims to scale up the pilot security governance structures nationwide and support their effective functioning through capacity development and technical assistance.

Component D - Individual and Institutional Capacity Building: This component aims to build institutional and individual capacities of the Governors, District Governors and citizens to enhance the understanding and internalization of citizen-focused security services.

To implement the project activities in an effective and efficient way and achieve the expected results of the Project, composed of a Chief Technical Advisor and 2 (two) Key Experts; a Technical Assistance Team (TAT) will be established within the scope of the Project. The CTA holds the overall responsibility for development of the project results whereas the key experts will mainly be responsible for component-based activities. A Project Assistant will be mobilized within the scope of the Project for delivery of project outputs in a timely and effective manner.

Duties and Responsibilities

In this role the Project Assistant will be responsible for supporting project implementation, ensuring quality and results by:

  • Providing support to projects implementation, guaranteeing quality, efficiency and effectiveness.
  • Supporting planning, monitoring and evaluation activities of the project, in articulation with the Project Manager.

Summary of Key Functions:

Providing support to project’s implementation, guaranteeing quality, efficiency and effectiveness.

  • Provides administrative and operational support on implementation of project;
  • Assist in project’s Financial Resources Management, Human Resources Management, efficient procurement and logistical services;
  • Supports the elaboration of project’s related Terms of Reference;
  • Participates in consultants’ selection panels;
  • Support to follow-up on project auditing issues;
  • Follow-up, on a daily basis, with project partners and donors, to guarantee smooth implementation of administrative and operational activities of the project;
  • Elaboration of project revisions in Atlas system;
  • Undertake other project related Atlas transactions, in line with general user profile;
  • Maintain up-to-date files and records of project documentation;
  • Provide logistical support for workshops and other meetings as tasked by the project manager;
  • Process project-related travel arrangements;
  • Perform any other tasks assigned by the supervisor.

Supporting planning, monitoring and evaluation activities of the project, in articulation with the Project Manager.

  • Support the elaboration of project work plans;
  • Support the elaboration of project procurement plans;
  • Support the organization of project reviews/tripartite meetings;
  • Support the timely preparation and submission of progress reports, donor reports, project reviews, financial reports, audit reports and any other required project reports;
  • Perform any other tasks assigned by the supervisor.

Reporting Structure

The Project Assistant will report to the Project Manager.

Performance Indicators for Evaluation of Results

1. Qualitative and quantitative inputs prepared to project reports; high-quality correspondence, briefs, reports prepared.

2. Timely and qualitative inputs prepared to procurement process; canvassing carried out correctly according to UNDP rules.

3. Events, workshops, field missions organized in a timely manner;

4. Communication activities provided with timely support.

Competencies

Corporate Competencies

  • Demonstrates commitment to UNDP’s mission, vision and values.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Demonstrating/safeguarding ethics and integrity 
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team-work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others.
  • Informed and transparent decision making.

Required Skills and Experience

 

Minimum Requirements

Assets

Education

  • Bachelor’s Degree from departments within Faculty of Administrative Sciences, Faculty of Social Sciences, Faculty of Science or other relevant field
  • Master’s Degree from departments within Faculty of Administrative Sciences, Faculty of Social Sciences, Faculty of Science or other relevant field

Experience

  • Minimum 3 years of relevant working experience
  • Minimum 3 years of experience in supporting project management in public, private and non-profit sector contexts
  • Experience in assisting in organizing events and activities
  • Experience with assisting administrative work (i.e. finance, procurement, accounting etc.) of Projects
  • Strong English and Turkish language reporting skills
 
 
 
  • Former work experience in working for international organizations
  • Former experience in the EU funded projects

 

 

 

 

 

Language Requirements

  • Fluent written and spoken English and Turkish

 

Computer Skills

  • Microsoft Office, Windows-based applications, integrated web-based management systems, spreadsheets and databases

 

Nationality

  • Turkish

 

Notes:

(i) Internships (paid/unpaid) are not considered professional experience.

(ii) Obligatory military service is not considered professional experience.

       (iii) Professional experience gained in an international setting is considered international experience.

(iv) Experience gained prior to completion of undergraduate studies is not considered professional experience.

The incumbent of the position should strictly avoid

  • any kind of discriminatory and abusive behaviour including gender-based discrimination
  • any kind form of sexual harassment, sexual exploitation and abuse

The incumbent of the position should ensure that

  • human rights and gender equality are prioritized as an ethical principle within all actions;
  • activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
  • any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production;
  • differentiated needs of women and men are considered;
  • inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
  • necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced;
  • zero tolerance principle to sexual harassment, sexual exploitation and abuse is prioritized. 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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