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Operation Intern

Beijing (China)

  • Organization: UNDP - United Nations Development Programme
  • Location: Beijing (China)
  • Grade: Internship
  • Occupational Groups:
    • Operations and Administrations
  • Closing Date: 2020-01-31

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Background

United Nations Development Programme (UNDP) China is the China country office of United Nations Development Programme – the global development network of the United Nations. UNDP China has an extensive history in working in the area of poverty reduction and human development and it also increasingly engages in South-South cooperation projects. For more information please see:

http://www.undp.org/content/undp/en/home and http://www.cn.undp.org/

Duties and Responsibilities

Under the guidance and supervision of the Operations Manager, the Intern provides operational support services ensuring high quality and accuracy of work, execution of transparent and efficient services and processes in CO. The Intern promotes a client, quality and results-oriented approach.

The Intern works in close collaboration with the operations, programme and projects staff in the CO and other UN agencies staff to exchange information, resolve procurement and administrative issues and ensure consistent service delivery. More specifically: 

  • Conduct market research and supplier sourcing
  • Consolidate asset data and supporting document
  • Help develop Term of Reference, Request for Quotation and Request for Proposal
  • Assist managing competitive bidding process including bid opening, bid evaluation, consolidate evaluation document  
  • Assist development of UN products Archive purchases orders, contracts and other procurement related files and update and maintain database;
  • Collect, search and compile potential suppliers list
  • Archive travel purchase orders and related files
  • Update and perfect the UNDP product catalogue
  • Update consultant roaster and supplier roaster
  • Backup the Receptionist/Administrative Assist and when he/she is one leave/mission
  • Provide logistic support for events, missions and conference 
  • Performs miscellaneous job-related duties as assigned.

Competencies

IV. REQUIREMENTS AND QUALIFICATIONS

Education:

Candidates must meet one of the following educational requirements:

•          Enrolled in a Master's or in a Ph.D. programme

•          In the final year of a Bachelor’s programme;

•          Or within one year after graduation from a Bachelor’s, Master’s or Ph.D. programme,

•          Or be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program

REQUIRED DOCUMENTS

Please submit your application with below documents in one PDF,For people who apply from UNDP Jobs, please note that the system will not accept the uploading of more than one document so please merge or scan all your documents into one prior to uploading.

  1. CV and letter of motivation
  2. Copy of school transcript
  3. Indicate if you will be financially supported by any institution or programme, such as a university, government, foundation or scholarship programme, and the financial amount.

*Candidate who didn’t submitted required document will not be under considerate of the selection processes.

IT skills:

  • Knowledge and a proficient user of Microsoft Office productivity tools;
  • Some familiarity with graphic design software or web-based tools in an asset

Language skills:

  • English and Mandarin Chinese required;
  • Knowledge of other UN languages is an advantage;

Other competencies and attitude:

  • Sound communication skill and sense of judgment
  • Database management skills;
  • Detail-oriented, preferably with previous administrative and office management experience;
  • Eager to learn new things and gradually adapt the theory into practical work 
  • Ability to work independently;

Required Skills and Experience

V. INTERNSHIP CONDITIONS

  • Interns must provide proof of enrolment in health insurance plan and medical certificate of good health prior to starting the internship. Any cost arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern.
  • The stipend will be paid monthly. Interns will have 1.5 days of leave per month.
  • Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed; Cost and arrangement for travel, visas, passports, accommodations and living expenses are the responsibility of the nominating institution, related institution or government, which may provide the required financial assistance to its students; or the intern.
  • Intern must not apply for or be appointed to a position that should be encumbered by a staff number during the period of their internship. Interns are expected to fulfill the terms of their internships. Therefore, internship must not be foreshortened for the purposes of allowing an intern to apply for a position
  • Interns are not staff members and may not represent UNDP in any official capacity.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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