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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
JOB PURPOSE: Receive flight bookings from eligible agencies (UN, Diplomatic Missions, Media, and NGOs) for travelling with WFP AFO flights.
KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority):
Under the direct supervision of the Aviation Officer, the incumbent will be responsible for the following duties:
- Making Flight Manifests for all the WFP AFO flights to different destinations.
- Provide flight information, flight confirmation, via e-mail/phone to the concerned agencies.
- Communicate with the agencies regarding the WFP AFO procedures and update them accordingly on new procedures.
- Distribute the WFP AFO tickets one day before the flight to the passengers and confirm the flight reporting and departure times.
- Prepare the airport manifest and give complete information about the passengers’ payment and flying status to WFP AFO staff to the checking desk at the airport.
- Receive the airport checking manifests and updating the office database, specifying no-shows and cancellations.
- Prepare monthly, quarterly and request flight reports for the Air Operation Officers.
- Prepare the WFP AFO financial receipts and reports.
- Perform any other related duty as may be required by WFP Management.
4Ps Core Organizational Capabilities:
Purpose
- Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
- Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
- Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
- Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
- Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
- Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
- Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
- Create an “I will”/” We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
- Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
- Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
- Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
- Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
- Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
- Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
- Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
- Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
Functional Capabilities:
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Capability Name
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Description of the behavior expected for the proficiency level
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Supply Chain Management and Optimization
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Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
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Planning, Project & Resource
Management
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Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
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Information Management & Reporting
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Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
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Service Provision, Aviation
Contracting & Operational
Execution
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Supports the negotiation of contracts with third parties by collecting and collating necessary information to enable WFP to make informed decisions.
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Aviation Performance
Measurement & Quality
Control
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Demonstrates commitment to carrying out individual activities related to aviation in compliance with WFP's operating standards to make safe and responsible decisions within own scope of work.
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Educational Requirements:
GCE Advanced Level
A Commercial pilot license; navigator license; air traffic control license; flight operations officer; License Dispatch Officer License; Loadmaster certification or aircraft loader/handler certification or equivalent is required.
Working Languages:
Fluency (level C) in English and good working knowledge of French.
Essential Experience:
At least one (1) year of relevant professional experience in the aviation industry.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
- Experience in restricted flying zones, and other aviation risks and assisting in flight planning.
- Experience in handling passenger manifests and aircraft loading.
- Experience in interpreting routine weather reports.
- Experience in basic flight following and radio telephony procedures
Female applicants are especially encouraged to apply.
Deadline for applications: 31/01/2020
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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