Project Assistant
Maiduguri
- Organization: UNDP - United Nations Development Programme
- Location: Maiduguri
- Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
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Occupational Groups:
- Operations and Administrations
- Administrative support
- Project and Programme Management
- PROJECT MANAGEMENT
- Closing Date: Closed
Background
Duties and Responsibilities
- Providing daily support on timely execution of project approved work plans;
- Assisting in monitoring the progress throughout the programme;
- Assisting the project manager in coordinating the exchange of information among the programme partners;
- Providing required support in organizing/conducting programme activities;
- Provision of administrative services to meetings, seminars, workshops;
- Efficient travel arrangements provided for the team as required, ensuring proper use of UNDP resources and client satisfaction;
- Supporting other programme-related activities as required by the programme management.
- Undertake and support project implementation and procurement activities according to UNDP workflows including contracting consultants, institutional contracts and organization of workshops and travel, etc;
- Maintenance of the internal expenditures control system including timely corrective actions on budget check errors, match exceptions, as well as cost-sharing deficit and PDR errors;
- Creation of requisitions in Atlas for development projects, registration of goods receipt in Atlas;
- Undertake budget checks for requisitions, POs and vouchers.
Competencies
- Demonstrates commitment to UNDP’s mission, vision and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
- Shares knowledge and experience;
- Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills.
- Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of programme/ projects documentation, projects data entering, preparation of revisions, filing, provision of information.
- Focuses on result for the client and responds positively to feedback;
- Consistently approaches work with energy and a positive, constructive attitude;
- Remains calm, in control and good humored even under pressure
Required Skills and Experience
- Secondary Education or equivalent. Bachelor’s Degree in Business Administration, Public Administration, Economics, Political Sciences and/or Social Sciences or related field is desirable, but it is not a requirement.
- Minimum 3-5 years for Secondary School, or 1 year for a Bachelor’s degree holder, of work experiences in or administrative work and/or logistics support;
- Excellent organizational skill, service-mind, punctual, self-motivated, and proactive; experience in handling of web based management systems;
- Experience in computer and MS Office package, particularly proficiency in Excel;
- Knowledge of UNDP procurement and financial rules and regulation is preferable;
- Experience in the use of ATLAS (UNDP ERP system) is an added advantage.
- Experience with the UN System and UNDP desirable
- Fluency in written and spoken English is required. The ability to communicate effectively in Kanuri, Hausa, or any other local language spoken in the NE region is an asset.
Disclaimer
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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