UNDP - Project Manager, Procurement of medicines for treatment of socially significant diseases

• ensure overall operational management of the project and delivery of results, in close cooperation with the Head of Governance Unit, in accordance with the project document, annual work plans and other joint agreements between the Government and UNDP;
• ensure that the project produces the results specified in the project document, to the required standards of quality and within the specific constraints of time and cost;
• ensure timely preparation, update and implementation of project annual and detailed work plans, and other related documents for timely commencement of planned activities and expected outputs;
• provide substantive input to the project activities and outputs and ensure timely implementation of project activities, including reporting on progress vis-à-vis planned activities and expected outputs;
• coordinate and supervise the work of a project personnel, experts and consultants, including the preparation of terms of reference, facilitation of recruitment, active involvement in the procurement of professional services and monitoring of work and results;
• ensure proper management of the project budget; as well as that project funds are available when needed and disbursements achieved as per the work plan and cost sharing agreements;
• ensure appropriate recording and accounting documentation, as required by UNDP and prepare required financial reports;
• maintain close liaison with national project partners, ensuring optimum participation and promoting ownership of the Government in the implementation of the project; as well as ensure coordination of the project activities with other stakeholders at the national and regional levels;
• ensure compliance of project business processes with UNDP Project Operational Policies and Procedures and UNDP Standard Operating Procedures;
• prepare project reports, including progress and annual reports, as well as ad hoc technical reports, if and when needed;
• facilitate project monitoring and evaluation, as well as audit activities;
• ensure that the Atlas Project Management module is updated on a regular basis;perform other activities requested by the Head of Governance Unit. 

• Adhere to the procurement plan approved by the national partner and monitoring of its implementation;
• Coordinate and ensure timely delivery to the national partner of health products and equipment as well as other goods and services under signed contracts; 
• Maintaining contacts with suppliers to ensure compliance with contract terms, shipping terms and insurance, and obtaining shipping documentation and other documents for provision to the national partner who will do necessary customs clearance of project cargoes; 
• Maintaining on-going contacts with all parties involved in order to keep up-to-date procurement information and to ensure completeness and correctness of shipping documentation; 
• Negotiation with the national counterparts, obtaining responses from the national side for clarification requests from suppliers with regards to specifications, quantities, shelf-life, delivery time and other procurement related information;  
• Initiating and drafting letters required for obtaining approvals, permits from the government authorities and other authorities (if applicable); 
• Monitoring the quality of procured goods in accordance with the donor’s quality assurance policy, of quantities, cost and efficiency of procurement; 
• Providing support to the national side in selection, quantification and forecasting of products, development of specifications, including consultations, drafting correspondence, contact with external entities, related to procurement; 
• Processing necessary insurance obtaining for goods storage (if applicable); 
• Development and constant maintaining of procurement monitoring tables and reports for procurement, deliveries and transfer progress as requested. 

• prepare and update work plans and budgets;
• manage international and local consultants and conduct performance reviews in accordance with UNDP rules, regulations and procedures;
• manage financial allocations, ensure timely payments in accordance with UNDP rules, regulations and procedures; generate Atlas reports, including combined delivery reports;
• prepare procurement plans and oversee procurement and logistics for project implementation;
• monitor and analyse the project environment and progress, using applicable M&E and risk management tools where relevant, and advise on timely readjustments of strategies and corrective actions as necessary;
• produce periodical annual project progress reports and financial reports for the Project Board and donors;
• provide regular reports on the project progress issues to the Programme Analyst/Head of Governance Unit;
• comply with security and safety requirements and regulations and ensure the same are respected by all local consultants;
• work closely with other UNDP Governance initiatives to ensure that the project is contributing effectively to overall performance of the UNDP programme in the country.

• establish and further develop contacts and cooperation with the relevant UN Agencies, government institutions, bilateral and multilateral donors, private sector, civil society in the area of public administration on strategic goals of UNDP, country needs and donors’ priorities;
• seek information on donors and share information on opportunities for resource mobilization with the Programme Analyst/Head of Governance Unit;
• develop best practices within the framework of project activities and feed these into UNDP’s overall governance strategy.

• ensure and coordinate meaningful participation of all national and international stakeholders in all phases of planning and implementation processes;
• ensure regular communication and coordination with project donors and partners and develop and maintain effective mechanisms for integrating and responding to their feedback and insights;
• play an active advisory role on governance issues within the UNDP Governance team and in other settings as required;
• performing other tasks as necessary for high performance of procurement and supply management activities.

• demonstrates integrity and fairness by modelling UN values and ethical standards;
• demonstrates professional competence and is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• sound judgment and maturity to foster a positive work environment;
• displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

• excellent communication skills, including the ability to convey complex concepts and recommendations, both orally and in writing, in a clear and persuasive style tailored to match different audiences;
• ability to interact, establish and maintain effective working relations with a culturally diverse team, as a team member, to build trust, and to manage in a deliberate, transparent and predictable way;
• strong coordination and facilitation skills;
• demonstrates ethics and integrity;
• ability to establish and maintain productive partnerships with national partners and stakeholders and pro-activeness in identifying of beneficiaries and partners’ needs and matching them to appropriate solutions.

• ability to develop clear goals that are consistent with agreed strategies; 
• ability to work effectively as part of a team;
• ability to work to tight deadlines and to handle multiple concurrent project components;
• ability to manage projects for results, including the preparation of project reports in a timely manner;
• ability to identify priority activities and tasks and allocate appropriate time and resources for effective and efficient work completion; 
• ability to monitor progress against milestones and deadlines; 
• ability to handle effectively multiple tasks without compromising quality, team spirit and positive working relationships;
• ability to foresee risks and develop mitigation strategies.

• A Master University degree in Public Health, Pharmacy, Medicine or other related discipline and a University degree in Business Administration, Procurement, Logistics or other related discipline. (or Bachelor’s degree with two additional years of experience);
• Professional training in procurement and supply management (PSM), logistics and/or public health would be an asset. 

• 7 years of substantive experience working in or directly related to project/programme management on national or international level with a minimum of 4 years relevant experience in procurement, supply and use of health products, particularly in developing countries with;
• Experience/expertise in the procurement of health products including regulations and tendering process;
• Experience/expertise in supply chain/logistics management systems;
• Experience in quantification and forecasting of health product needs in public health programs would be an asset;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.).

• Fluency in Russian and English with proven drafting and presentation skills;
• Knowledge of Kazakh is an asset.

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.