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Senior Finance Officer

Geneva

  • Organization: WIPO - World Intellectual Property Organization
  • Location: Geneva
  • Grade: Mid level - P-4, International Professional - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
  • Closing Date: Closed


IMPORTANT NOTICE REGARDING APPLICATION DEADLINE\:  Please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.


 


1.    Organizational Context


 


  1. Organizational Setting

     

    The post is located in the Financial Reporting Section of the Finance Division, Department of Program Planning and Finance, Administration and Management Sector.

     

    The Financial Reporting Section is responsible for the preparation of financial reporting (including annual financial statements and reports to FITS donors) for both WIPO and UPOV. In this regard, the Section is responsible for ensuring that annual financial statements are prepared in accordance with applicable accounting standards. In addition, the Section is charged with the receipt of assessed and voluntary contributions for both WIPO and UPOV, together with all the related accounting and correspondence and is responsible for the preparation of bank and other reconciliations and for maintaining the accounting records regarding the Organization's fixed assets.

     

  2. Purpose Statement

     

    The incumbent is responsible for the administration and financial reporting for extra-budgetary resources (Funds-in-Trust), and the financial aspects of assessed contributions.

     

  3. Reporting Lines

     

    The incumbent works under the supervision of the Head of the Financial Reporting Section.

     

     


2.     Duties and Responsibilities


 


The incumbent will perform the following principal duties\:


 


a.  Ensure and oversee the accurate preparation of Funds-in-Trust donor reports on a timely basis in accordance with the terms of each individual donor contract.


 


b.  Participate in trust fund administration, working with Program Managers and other WIPO units; assist in the development of internal procedures; contribute to the review and assessment of the appropriateness of existing or draft contracts with donors to ensure compliance with WIPO's Financial Regulations and Rules; liaise with Finance Division colleagues concerning the treasury management of funds.


 


c.  Manage and review the work of Funds-in-Trust staff; in this regard ensure the accurate and timely preparation of reconciliations and recording of accounting entries, and the proper preparation of external correspondence; correct and adapt the analytical work performed by relevant subordinate staff at the Professional level.


 


d.  Assume responsibility for the management of contributions from Member States and working capital funds for WIPO and UPOV, including calculation, invoicing, receipt, recording of payments and preparation of monthly reconciliations and resolving complex issues; prepare the financial documentation for the governing bodies and manage relations with the permanent missions, the United Nations and the national IP/UPOV Offices; act as the focal point for questions related to the operation of the contribution system for WIPO and UPOV.


 


e.  Prepare the correspondence and annexes for the Madrid and Hague annual fee distributions, in liaison with the Income Section of the Finance Division; prepare calculations to ensure the accurate netting of contributions with fee distributions (on an annual or monthly basis as required); manage relations with the permanent missions, the national IP/UPOV Offices and the banks in the process of the fee distributions.


 


f.   Perform regular tasks as an Approving Officer of the Organization in accordance with WIPO's Financial Regulations and Rules.


 


g.  Manage the petty cash of WIPO headquarters, including the preparation of monthly reconciliations and the recording of accounting entries. Manage relations with banks and colleagues concerning the use of the Organization's credit cards; monitor the use of the credit card employed by the Finance Division. Review for completeness and accuracy the annual request for reimbursement of withholding tax as prepared by staff to be sent to the Swiss federal authorities for both WIPO and UPOV.


 


h.  Perform other related duties as required.


 


 


3.     Requirements


 


Education


Essential


Advanced university degree in accounting, finance, economics or related discipline.  A first-level university degree in any discipline in combination with a proven professional track record of nine years or more relevant experience in accounting or finance may be accepted in lieu of an advanced university degree.


 


Experience


Essential


At least seven years of relevant professional experience in accounting or finance.


 


Experience working with an ERP system.


 


Desirable


Experience working in a UN common system organization.


 


Language


Essential


Excellent written and spoken knowledge of English or French and good knowledge of the other language.


 


Desirable


Knowledge of other UN official languages, preferably Spanish.


 


Job Related Competencies


Essential


Excellent organizational skills, with the ability to work within strict time constraints and to meet deadlines.


 


High level of service-orientation.


 


Attention to detail and accuracy.


 


Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.


 


Competent user of Microsoft Office applications (Word, Excel, Outlook and PowerPoint) and ability to adapt quickly to new software.


 


 


4.     Organizational Competencies


 


  1. Communicating effectively.

  2. Showing team spirit.

  3. Demonstrating integrity.

  4. Valuing diversity.

  5. Producing results.

  6. Showing service orientation.

  7. Seeing the big picture.

  8. Seeking change and innovation.

  9. Developing yourself and others.

     

     


5.      Information


 


Mobility\:  WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities, office or duty station of the Organization.  Accordingly, the selected candidate may be required to move from time to time to new functions and/or to another duty station.


 


Annual salary\:


Total annual salary consists of a net annual salary (net of taxes and before medical insurance and pension fund deductions) in US dollars and a post adjustment.  Please note that this estimate is for information only.  The post adjustment multiplier (cost of living allowance) is variable and subject to change (increase or decrease) without notice.  The figures quoted below are based on the January 2020 rate of 77.4%


 


P4

 

Annual salary

      $72,637

 

Post adjustment

      $56,221

 

Total Salary

      $128,858

 

Currency USD

 

 


 


Salaries and allowances are paid in Swiss francs at the official rate of exchange of the United Nations.


 


Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.


 


Additional Information


 


Initial period of two years, renewable, subject to satisfactory performance.  No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.


 


This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.


 


Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.


 


The Organization reserves the right to make an appointment at a grade lower than that advertised.


 


___________________________________________________________________


 


By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.


 


In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.


 


Additional testing/interviewing may be used as a form of screening.  Initial appointment is subject to satisfactory professional references.


 


Additional background checks may be required.


This vacancy is now closed.
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