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Procurement Senior Analyst - Supply Chain Risk

Copenhagen

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Copenhagen
  • Grade: Junior level - IICA-1, International Individual Contractors Agreement
  • Occupational Groups:
    • Logistics
    • Procurement
    • Supply Chain
  • Closing Date: Closed

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


Background information - Implementation Practices and Standards (IPS)

Within UNOPS, Implementation Practices and Standards (IPS) is responsible for the UNOPS delivery practices. IPS provides thought leadership, standards and oversight as support to the successful delivery of programmes and projects within UNOPS service lines (infrastructure, procurement, project management, human resources and financial management services). IPS is comprised of the Infrastructure and Project Management Group and the Procurement Group which aims to reduce organizational risks, improve project performance, and promote excellence across UNOPS projects through the Standards Management Framework; and provides organisational oversight on the application of standards. These Groups also support the positioning of UNOPS in the UN system and development sector in Infrastructure, Project Management and Procurement.

Background Information - Job-specific

Procurement Group (PG) is based at UNOPS HQ in Copenhagen. It leads the organization’s procurement practice and is responsible for: articulating strategy, policy positions and innovative solutions for procurement at UNOPS; enabling the operationalization and managerial oversight of UNOPS procurement activities through appropriate systems and reports; strengthening the knowledge, skills and career development of procurement practitioners; and leading the implementation of Sustainable Procurement across the organization.

UNOPS emphasizes efficient, transparent, cost-effective and sustainable delivery of goods, services and works, in line with public procurement best practices. On a yearly basis, UNOPS procures approx. USD 1 Bn worth of goods, services and works on behalf of our partners. These include a broad base of categories, including life-saving pharmaceuticals, mine action equipment, vehicles or road construction services. Procurement is decentralized, with approx. 90% done outside HQ in Copenhagen through a global supplier base of +5,000 different vendors / suppliers from +90 countries.

The Procurement Senior Analyst - Supply Chain Risk will be part of the team continuing the development, implementation and expansion of the UNOPS Delivering Responsibility in Vendor Engagement (DRiVE) programme. The overall scope of DRiVE is to ensure that UNOPS vendors operate responsibly and in accordance with high standards of integrity. This is done through a vendor assessment, inspection and corrective action-planning programme, with a particular focus on the associated areas related to human rights, labour rights, ethical conduct, health & safety, sexual exploitation and abuse and environmental responsibility.

DRiVE is part of the Sustainable Procurement team at PG which is responsible for developing and implementing sustainable procurement practices within UNOPS. 

The role requires some understanding of procurement and supply chain inspections. In addition, as most suppliers are located outside Denmark, the role includes a possibility for international travel. Travel requirements are estimated at approximately 10-15% of the time after the first 12 months.

Functional Responsibilities

The Procurement Senior Analyst - Supply Chain Risk will report to PG’s Supply Chain Risk Officer and will be responsible for the following areas of work:

1. Procedures, Processes & Practices 
  • Support and collaborate in the development and continuous improvement of the 3 DRiVE Pillars ([i] Supplier Self-Assessment Questionnaire, [ii] Supplier Inspections and Validation, [iii] Supplier Improvement). This involves helping to draft procedures, processes or templates, ensuring that UNOPS adopts best practices aligned with business requirements. 

  • Support the creation of the DRiVE Standards Document (Guidance document of standard operating procedures, processes and programme standard).

2.  Data Management & Reporting

  • Contribute to the continued development, enhancement and implementation of DRiVE data management and reporting systems (data entry, extraction, reporting, analysis).

  • Track, monitor and analyse compliance DRiVE indicators from eSourcing - UNOPS eProcurement system.

  • Track, monitor and analyse risk indicators from the DRiVE database.

  • Support the implementation of  DRIVE Corrective & Preventive Action plans for suppliers (e.g. compiling, distributing and monitoring). 

3.  Supplier Inspections

  • Assist the Supply Chain Risk Officer in the coordination of supplier announced and unannounced site inspections.

  • Assist the Supply Chain Risk Officer and participate if necessary in supplier announced and unannounced site inspections. Assist the Supply Chain Risk Officer in post supplier site inspections activities, such as follow up communications, reporting, feedback and Corrective and Preventive Actions (CAPA).

4.  Communications and Support: Support users in country based offices to understand and effectively incorporate DRiVE into their procurement operations and / or processes. 

  • Support development, management and delivery of training courses for UNOPS personnel (online, in person, remote) to enhance awareness and uptake of DRiVE globally.

  • Manage the DRiVE@unops.org email inbox.

  • Collaborate in the creation of user guides, case studies, webinars, internal communications campaigns (i.e. emails, posts and webinars) and other knowledge products for different stakeholders.

5. Knowledge building and knowledge sharing

  • Organize, facilitate and/or deliver training and learning initiatives for personnel in areas of expertise.
  • Provide sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and disseminating best practices in his/her area of work.
  • Collect feedback, ideas, and internal knowledge about processes and best practices and put to use productively.
  • Undertake research on a range of issues related to portfolio support and provide content for notes/reports including quarterly and year-end reports for monitoring, statistical and review purposes by management.

Competencies


Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education

  • Advanced Degree (Master’s degree) preferably in Procurement, Supply Chain Management, Business Administration, Audit, Economics,  Risk Management, Sustainability or related field, change management, communications is required.

  • University degree (bachelors/first level) in related fields with additional 2 years of relevant working experience may be considered in lieu of a Master’s degree.

Certifications

  • Completion of certifications related to Health & Safety, Environmental Management, Quality Management, Social Accountability or other auditing standards will be considered an asset.

Experience

  • At least 2 years of progressively responsible experience in the fields of procurement, supply chain, quality assurance, compliance, ethics, sustainability, audit or CSR is required in combination with a Master’s degree.

  • Experience in conducting or supporting company inspections or investigating work or certification or audits or similar (or in the context of a company being inspected or audited or certified or similar) is required.

  • Experience with Environmental and Social Safeguards will be considered an asset.

  • Practical experience in developing countries is an asset.

Computer Literacy

  • Knowledge of general Google suite is an asset.

  • Analysing data, creating charts and pivot tables, and using functions in spreadsheet tools such as Google Sheets is required.

  • knowledge of databases will be considered an asset.

  • using and creating data visualizations and dashboards using software such as Google Data Studio, PowerBI, Tableau for advanced data analytics will be considered an asset. DRiVE uses business intelligence dashboards to present, report and analyse data.

Languages

  • Fluency in written, read  and oral English is a requirement

  • Knowledge of French and/or Spanish is an advantage

IMPORTANT: All applicants must submit a Cover Letter that outlines their motivation for applying for this position. Applications submitted without a Cover Letter will not be reviewed

Contract type, level and duration

Contract type: ICA Contract level: IICA 1
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Work environment

IPS offers a unique work environment in UNOPS headquarters in Copenhagen, Denmark, located in the UN City building, one of Copenhagen’s landmarks. UNOPS HQ offers a safe, family-friendly environment with multiple opportunities for networking and an active lifestyle in a city known for its excellent urban design and planning.

The IPS team is a diverse team in terms of age, nationalities and family situations.  The team is inclusive and values social and athletic activities like team breakfast, Friday evening networking or sports such as sailing, climbing, running and squash. IPS is very dynamic and welcomes agility, autonomy and self-drive. The work of IPS is oriented towards exciting opportunities which have a corporate, global impact and is in touch with the whole of UNOPS. UNOPS has a hosting agreement with the Government of Denmark under which both national and international candidates are eligible for HQ-based positions. UNOPS officials are exempt from Danish taxes on UN incomes. EU citizens in particular may opt to be registered with the Danish State Administration as an EU migrant worker, and keep the rights associated with that status, or register through UNOPS with the Ministry of Foreign Affairs. EU citizens may apply for the free public Danish health insurance or special health card depending on their choice of registration. Non-EU citizens will be registered by UNOPS under the Ministry of Foreign Affairs and must purchase their own private health insurance. 

IPS is very respectful of the UNOPS approach to work-life balance, including flexible working hours and remote working arrangements. IPS is keen on improving diversity in the team with a current focus on gender equality and equal representation.




This vacancy is now closed.
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