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National Project Officer

Kyiv, Ukraine

  • Organization: ICMPD - International Centre for Migration Policy Development
  • Location: Kyiv, Ukraine
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: Closed

Vacancy Announcement VA19P148V02 National Project Officer

EU Support to Strengthening IBM in Ukraine (EU4IBM)

Posting Date: 22 January 2020 th

Deadline for Applications: 5 February 2020

Duty Station: Kyiv, Ukraine

Start Date: 1 March 2020

Contract Duration: 24 months (with possibility of extension) Type of Post: National

Organisational Overview:

The International Centre for Migration Policy Development (ICMPD) is an international organisation tasked with promoting innovative, comprehensive and sustainable migration policies. With 17 Member States and over 60 projects active throughout Europe, Africa, Asia and Latin America, ICMPD isagrowingandever-morerelevantpresenceinitsfield.Theorganisation’sgreatestassetsareits200+ staffmembers,whopersonifyitsvaluesofcommitment,integrity,partnership,respect,andinnovation in actions and decisions.

Project Overview:

ICMPD is inviting all interested candidates to apply for the position of the National Project Officer for the project “EU Supportto Strengthening IBMin Ukraine” with durationof 30months. The project will support the identification of and assist in addressing the gaps in the implementation of the national reformsapproximatingtheUkrainianbordermanagementsystem to thestandardsandgoodpractices of the EU Integrated Border Management (IBM) in line with the national Integrated Border Management Strategy of Ukraine.

Please note that this position is subject to approval and availability of project funds. Job Description:

The National Project Officer, liaises with and maintains regular communication and coordination with the State Border Guard Service of Ukraine (SBGS) and other national IBM stakeholders in relation to the implementation of the relevant project activities involving these agencies. S/he will provide his substantive expertise in the process of development, feedback collection, consolidation and finalisation of all the border management related analytical project products. S/he supports planning of project activities and coordinates implementation in collaboration with project stakeholders, beneficiaries, experts and partners.

The National Project Officer administers project inputs according to the approved project documentation,workplansandbudgets,andinlinewithICMPD´srulesandbusinessprocessesaswell aspartneranddonoragreements.S/heisresponsibleforatimelyachievementofhigh-quality outputs within the assigned area of work.

1The National Project Officer plans, organises and supervises the work of experts and contractors ensuring high quality and timeliness of their outputs. S/he contributes to production of substantive project content and prepares inputs to donor and other substantive reports. The National Project Officer contributes to overall planning of the project and participates in project communication and visibility activities preparing content and inputs in accordance with project’s Communication and Visibility Plan. The National Project Officer assesses project results and formulates inputs to the development of new initiatives.

The National Project Officer works under the overall supervision of the Project Manager. S/he works in close collaboration with other project team members. S/he cultivates contacts with the project stakeholders and partners at the working level.

Tasks and Responsibilities:

1. Planning and implementation of activities:

Liaise with and maintain regular communication with SBGS and other relevant national IBM stakeholders on project related issues.

Plan and organise activities in the assigned area of work in line with the project´s work plan ensuring the timely accomplishment of work outputs.

Identify bottlenecks. Propose solutions and corrective actions when required and take action to implement.

Analyse and synthetize information for implementation of project activities and coordinate tasks with partners in the assigned area of work.

Initiate and follow up on mobilisation of experts, goods and services, capacity building and grants schemes. Prepare inputs to Terms of References and specifications.

Organise consultant selection processes and interview panels.

Participate in tender evaluations as a member of the evaluation panel.

Coordinate work of experts, consultants and contractors ensuring that content and outputs are produced timely, according to project work plan and ICMPD´s quality standards. Organise project events, meetings, workshops and other activities in line with project’s work plan in the assigned area of work. Draft agenda, identify participants and resource persons. Prepare background materials for project events, meeting folders and inputs to speeches and presentations.

Contribute to development of the project’s communication and visibility plan. Prepare and coordinate preparation of inputs to its implementation.

Draft project correspondence.

Update project contacts database.

Maintain up-to-date project information including in ICMPD project management tool. Workwith projectAdministrative and FinancialOfficerand Project Assistanton administrative issues and keeps them informed about the project implementation progress.

2. Project administration and compliance:

In consultations with the Administrative and Financial Officer monitors expenditures and disbursements for the assigned area of work to ensure that budget allocations are not exceeded. Take corrective action as required.

2 Initiate and follow-up on recruitment processes of consultants according to ICMPD´s consultant management procedures.

Initiate and follow-up on procurement processes according to ICMPD`s procurement rules. Support management of consultant and procurement contracts. Confirm receipt of services and initiate payments according to agreed payments schedule. Ensure preparation of timesheets for project consultants. Evaluate the performance of consultants according to consultants’ performance management system.

Maintain project documentation electronically and on physical file.

3. Project content, reporting and contribution to project development:

Review, comment upon and revise work outputs of consultants and contractors. Provide substantive expertise in the process of development, feedback collection, consolidation and finalisation of all the border management related analytical project products.

Provide consolidated ICMPD feedback to substantive work outputs of external consultants in coordination with the Head and the staff of Border Management and Security Programme in ICMPD HQ.

Prepare inputs to project reports, presentations, briefs.

Contribute to production of project content by:

o Compiling data, information and undertaking desk studies.

o Drafting documents and inputs to documents according to ICMPD´s quality standards. o Disseminating findings.

Contribute to review and assessment of project results by identifying and recording best practices/lessons learned.

Contribute to development and formulation of inputs to new project concepts, proposals, work plans and budgets as requested.

Key Results:

Project activities in the assigned area of work organised and implemented according to work plan.

Project inputs administered according to ICMPD´s rules and procedures and donor requirements.

Communication and coordination with SBGS and other IBM stakeholders are maintained. Processes with external stakeholders, partners, consultants and contractors managed promptly.

Deliverables of project consultants and contractors monitored and controlled. Subject matter expertise on border management related issues in the framework of project activities implementation is provided.

Consolidated ICMPD feedback on project outputs is collected and provided to external consultants and contractors.

Financial expenditures on activities level controlled and maintained within the budgetary limits.

Qualitative and timely contributions for formulation of project content provided. 3 Contributions to project reports are provided.

Qualitative contributions made towards assessment of project results and identification of lessons learned.

Incumbent Profile:

Aminimumof3yearsofposition-relevantworkexperienceinthefieldofbordermanagement. Substantiveknowledgeof bordermanagementissuesrelatedto alltheaspectscoveredby the project.

Previous experience of having served with a national border management agency in Ukraine is an asset.

Solid analytical, drafting and organisational skills.

Good communication and problem-solving skills.

Experience in stakeholder relations management.

Supervisory experience in management of experts as required by the position. Professional training in project cycle management in an asset

Strong ICT skills in MS applications. Experience with SAP is an asset.

Willingness to travel.

Corporate Qualifications:

Experience in international context.

Proficiency in (verbal/written) English, Ukrainian and/or Russian.

Master´s university degree (or equivalent) related to the area of work. Compensation:

ICMPD offers an attractive compensation package. This position is classified at LP2 Grade, with an annual gross salary starting at EUR 32.520. Additional benefits include Health and Accident Insurance and six weeks’ annual leave.

Application procedure:

Interested candidates are requested to submit their application in English through the ICMPD online

recruitment system at http://www.icmpd.org/work-for-us/current-vacancies by midnight (CET) of the closing date specified above. For this purpose, candidates will first need to register with the ICMPD website. Once the relevant data has been entered, candidates will be able to apply for vacancies. Please note that in thecourse oftheonline application, themotivation letter andpersonal CVmust be uploaded in the EuropeAid format in English. The template is available for download at http://www.icmpd.org/work-for-us/.

All applicants are encouraged to apply as soon as possible after the vacancy has been posted and well before the deadline stated above. Applications received after the published deadline, and offline applications submitted via email, fax or post, will not be considered.

Due to the high volume of applications, only short-listed candidates will be contacted and applicants are expected to be available for a personal/telephone interview.

In the event of a technical issue with your application, please email recruitment@icmpd.org. General Information:

ICMPD retains the discretion to re-advertise the vacancy or to cancel the recruitment. This position may entail frequent travel to high risk areas at short notice for theexecution of the tasks and duties, which may warrant adherence to security protocols, and/or health procedures. 4

This vacancy is now closed.
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