Property Control Assistant (G-5)

19529 | Registry 

A roster of suitable candidates will be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).

Organizational Context:
The General Services Section (GSS) organisationally belongs to the Division of Management Services in the Registry. The GSS consists of four units: the Facilities Management Unit (FMU), which is responsible for running the owner occupied premises at The Hague, the assessment, maintenance and adaptation of rental premises at field locations; the Procurement Unit, which provides value for money goods and services required by all Organs of the Court; the Transport and Logistics Unit (TLU), which provides distribution, supply chain services, fleet management, and shipping at HQ and Field Locations, local transportation mail operations and archiving at HQ.  The Travel Unit (TU) is responsible to provide all official travel of the ICC, related visa services, resident permits at The Hague, administrative functions related to privileges and immunities and shipment of personal goods on appointment and separation.  The Chief GSS, also responsible for the Courts commercial insurance programme, reports to the Director of Division of Management Services.  

Duties and Responsibilities: 
Under the overall guidance of the Head of Transport and Logistics Unit and under the direct supervision of the Correspondence and Freight Coordinator the incumbent will perform the following duties:

• Control of Asset Management, updating and maintaining a consolidated inventory database in Enterprise Resource Planning (ERP) system;
• File an auditable trail of all acquisitions, transfers and disposal methods of ICC property;
• Prepare Inventory reports of property owned by the ICC on an end yearly basis;
• Prepare reports relating to acquired assets and disposed of assets on a monthly basis from database;
• Perform physical inspections and spot checks of ICC property at all Court locations;
• Prepare property write-off cases to be submitted to the Property Survey Board (PSB);
• Prepare claims cases for the Claims Board (CB) related to property damage, loss of official and personal property;
• Supervise overall operations of the warehouse, distribution of goods and storage of incoming goods;
• Other duties as assigned by the supervisor.

Essential Qualifications:

Education:  
Diploma of secondary education.

Experience:
A minimum of six years of experience in asset management, property control, inventory and claims or any other related field, is required.  An advanced or a first-level university degree may be considered as a substitute for two years' working experience only to determine eligibility.
A minimum of three years of relevant experience in an international organisation is desirable.

Knowledge, Skills and Abilities:

• Knowledge of relevant procedures and practices related to asset management, property control, inventory and claims.
• Computer skills (Word, Excel etc.)
• Knowledge of ERP systems, preferably SAP.
• Ability to work in a multi-cultural and multi-ethnic environment with respect for sensitivity.

Knowledge  of Languages:
Proficiency in one of the working languages of the Court, English or French, is required. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian, and Spanish) would be considered an asset.