New York City (United States of America)
Org. Setting and Reporting
This position is located in the Office Accommodation Shop (OAS) in the Planning Design and Construction Section (PDCS), Facilities and Commercial Activities Service (FCAS), Division of Administration (DOA), Department of Operational Support (DOS). The incumbent reports to the Chief of PDCS.
Under the direct supervision of the Unit Chief, the incumbent assumes full responsibility for: the movement and rearrangement of office furniture and equipment in offices and conference rooms, for the transporting of "Pouch" and "Archives" materials to their respective designations, for the setting up of social functions requested by the Secretary-General, either at the Secretariat or his private residence.
Within delegated authority, the incumbent performs the following duties:
-Manages 7 in-house movers as well as contractual movers.
-Issues assignments based on work orders, job orders, requisitions, etc.
-Maintains major and miscellaneous emergency contacts (personal and telephone contact).
-Reviews and interprets partition layouts and furniture layouts (blueprints).
-Reviews and checks work done by Unit.
-Inspects premises before and after completion of work to ensure safety of staff and proper completion of the project to the satisfaction of the end user.
-Assigns personnel and equipment to ensure safe and speedy completion of jobs.
-Works closely with other units of the Facilities and Commercial Activities Service such as Carpet Shop, Painters, etc., in the coordination of projects; provides assistance as required.
-Establishes daily needs of outside movers and provides adequate guidance and supervision to ensure the understanding of the scope of the project.
-Maintains records of attendance.
-Completes all periodic reports based on work done by office laborers.
-Completes monthly reports based on work done by the Unit.
-Reviews and submits recommendations for promotions and increments for the Unit.
-Attends meeting and conferences related to the Facilities Management Division and its related operations.
-Coordinates with outside moving firm(s) to ensure deployment of extra work force in conjunction with the Unit's daily activity.
-Dialogues periodically with in-house and outside movers and makes them aware of situations before they may turn into problems.
-Conducts PAS evaluation for UN movers and periodic performance assessment for outside movers.
-Provides on-the-job training for movers by teaching methods and techniques for safe and efficient moving.
Professionalism: Demonstrates professional competence in the moving and furniture trade and its related functions. Understanding and working knowledge of the trade's technical language. Ability to read and interpret blueprints and rough drawings. Ability to properly move and store furniture and determine requirements that must be prioritized. Mechanical skills for bolting and unbolting furniture. Ability to lift, push or move items up to approximately 35 pounds. Ability to exercise judgement when relocating power, LAN and telephone outlets. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
High School diploma or equivalent Trade School Diploma is required.Work Experience
A minimum of seven years of experience in facilities management, engineering, architecture, administrative services or related area is required.
Experience working as a supervisor is desirable.
Experience coordinating office moves is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.Special Notice
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Appointment against this position is for an initial period of one year.
Passing the Trades and Crafts Test (TCT) is a prerequisite for recruitment in the Trades and Crafts category in the United Nations Secretariat. Applicants who have not passed the TC test at the time of application may be invited for the test after submitting an application.
This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. All staff in the General Service and related categories shall be recruited in the country or within commuting distance of each office, irrespective of their nationality and of the length of time they may have been in the country. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.