Communications Officer (MT) (P3)

Vienna

Organization: IAEA - International Atomic Energy Agency
Location: Vienna
Grade: Mid level - P-3, International Professional - Internationally recruited position
Occupational Groups:
- Administrative support
- Communication and Public Information
- Monitoring and Evaluation
- Nuclear Technology
- Office of the Deputy Director General
- Management, Administration and Finance
- Medical Technology (Med Tech)
- Energy sector
Closing Date: Closed

Organizational Setting

The Department of Management (MT) provides a âplatform of servicesâ that serves as a foundation for the successful delivery of the IAEAâs scientific and technical programmes. Its mission statement is as follows\: âMT is a partner and a business enabler that champions change and efficiency, leveraging a common purposeâ. Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, and ensures that all Board documents are translated and distributed on a timely basis to Member States.

Main Purpose

The Communications Officer (MT) implements the Department of Management communications plan to strengthen staff engagement with the strategic vision, values and mission of the Department. The incumbent ensures quality and consistency of messaging with departmental and Agency guidelines of departmental communications materials. The incumbent prepares speeches, statements and presentations for the DDG, including regular addresses to MT staff in line with the departmental focus, as well as for external events, meetings of the governing bodies and other speaking engagements. The incumbent maintains the departmental internal website, drafting or reviewing articles, coordinating input from across the department. The incumbent ensures that documents from the MT Department for the Agencyâs policy making organs are prepared in a timely and consistent manner, and coordinates briefing materials and information for use by senior management.

Role

The Communications Officer (MT) 1) prepares speeches, statements and presentations for the DDG for internal and external audiences, 2) coordinates and implements the departmental communications plan in line with the strategic vision, values and mission, 3) ensures constancy and quality of departmental communications, 4) manages the departmental website.

Functions / Key Results Expected

Identify and analyse the communications needs of internal stakeholders.
Develop strategic messaging and implement communications plan in conjunction with points of contact from across the department.
Review departmental communications for quality and consistency with departmental and Agency guidelines.
Coordinate content for and maintain departmental website.
Write speeches, statements and presentations for DDG-MT and organize 2-3 events annually.
Conduct and analyse, in conjunction with divisional points of contact, annual surveys of MT client orientation.
Represent MT Department in coordination activities with counterparts from other departments.

Competencies and Expertise

Core Competencies

Name	Definition

Planning and Organizing	Plans and organizes his/her own work in support of achieving the team or Sectionâs priorities. Takes into account potential changes and proposes contingency plans.

Communication	Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.

Achieving Results	Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Divisionâs programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.

Teamwork	Actively contributes to achieving team results. Supports team decisions.

Functional Competencies

Name	Definition

Client orientation	Helps clients to analyse their needs. Seeks to understand service needs from the clientâs perspective and ensure that the clientâs standards are met.

Judgement/decision making	Consults with supervisor/manager and takes decisions in full compliance with the Agencyâs regulations and rules. Makes decisions reflecting best practice and professional theories and standards.

Partnership building	Identifies and builds partnerships. Develops and maintains long lasting partnerships to strengthen relationships. Delivers programmatic outputs and acquires resources in support of Agency goals.

Required Expertise

Function	Name	Expertise Description

Management and Programme Analysis	Analytical Writing Skills	Ability to analyse and write about management issues

Publishing	Editing/Technical Editing	Excellent research, drafting, proofreading and editing skills

Qualifications, Experience and Language skills

University degree in communication, social science, journalism or related field.
5 years communications experience in fostering the commitment to organizational strategy; of which 3 years writing speeches and other communication materials for senior officials;
Experience managing websites;
Experience in writing articles for internal communications, newsletters, websites or other publications;
Project management, including evaluating effectiveness of communications plans, desirable.
Excellent oral and written command of English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian and Spanish) is an asset.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at US $60962 (subject to mandatory deductions for pension contributions and health insurance), a variable post adjustment which currently amounts to US $ 24324, dependency benefits, rental subsidy, education grant, relocation and repatriation expenses; 6 weeks' annual vacation, home leave, pension plan and health insurance

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Applications from qualified women and candidates from developing countries are encouraged

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values)\: Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above. Testing may be part of the recruitment process
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