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Intern-Public Administration and Human Resources [Temporary]

New York City

  • Organization: UNDOS - United Nations Department of Operational Support
  • Location: New York City
  • Grade: Internship - Internship
  • Occupational Groups:
    • Operations and Administrations
    • Human Resources
    • Public Policy and Administration
  • Closing Date: Closed

Org. Setting and Reporting

This position is located in the Headquarters Client Support Service (HQCSS), Division of Administration, New York, Department of Operational Support (DOS). The intern will report to the Senior Human Resources Officer and Human Resources Officers, DOS.

The internship is for 6 months depending on the needs of the office. The internship is UNPAID and full-time. Interns work five days per week (35 hours)

The HQCSS also provides administrative support to the Office of the Special Representative of the Secretary-General on Sexual Violence in Conflict, the Office of the Special Representative of the Secretary-General on Violence Against Children, the Office of the Special Representative of the Secretary-General on Children and Armed Conflict, the Ethics Office, the Global Compact Office, the Human Security Unit, the Office of Administration of Justice, the Office of Information and Communications Technology, the Office of the United Nations Ombudsman and Mediation Services, the Office of Special Envoy for Haiti, the Office of Victims' Rights Advocate, the Office of Special Coordinator on Improving the United Nations Response to Sexual Exploitation and Abuse, the United Nations Office for Partnerships, as well as to the liaison offices of the United Nations Office on Drugs and Crime and the United Nations Convention to Combat Desertification in New York.

In line with the Secretary-General's management reform report effective 01 January 2019 DOS will focus on operations, services, transactions and surge support to entities in weak environments. It
will service and support the entire Secretariat - at Headquarters, the regional commissions and offices away from Headquarters and in the field.

Responsibilities

The intern's role will be to assist Human Resources Officers with the recruitment of various positions in the Department of Operational Support. Under the supervision and guidance of a Human Resources Officer, specific tasks may include:
•Compliance review of recruitment request to align with UN staff regulations and rules.
• Review intern recruitment requests, provide information and guidance to offices and candidates, and assist with the on boarding incoming interns.
• Research, analyze and evaluate classification documentation to determine its validity and life-cycle.
• Assist in the digitization and distribution of official documentation.
• Process and/or catalogue archival collections.
• Develop an inventory of documentation to be retained, recording them in the office databases and shared drives.
•Participate in record keeping improvement projects and make recommendations on data master.
•Evaluate adequacy of existing records management and reference tools.
•Perform other related duties, as required.

Competencies

Communication:-Speaks and writes clearly and effectively-Listens to others, correctly interprets messages from others and responds appropriately-Asks questions to clarify, and exhibits interest in having two-way communication-Tailors language, tone, style and format to match the audience-Demonstrates openness in sharing information and keeping people informed.

Teamwork:-Works collaboratively with colleagues to achieve organizational goals-Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others-Places team agenda before personal agenda-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning & Organizing:-Develops clear goals that are consistent with agreed strategies-Identifies priority activities and assignments; adjusts priorities as required-Allocates appropriate amount of time and resources for completing work-Foresees risks and allows for contingencies when planning-Monitors and adjusts plans and actions as necessary-Uses time efficiently

Education

Applicants must be enrolled in a degree programme in a graduate school (second university or higher); be enrolled in the final academic year of a first university degree programme (minimum Bachelors or equivalent); or have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation. Be computer literate in standard software applications; Have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter; and have demonstrated the ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to try and understand and be tolerant of differing opinions and views. Educational background or exposure to human resources related issues is desirable.

Work Experience

Applicants are not required to have professional work experience for participation in the Programme. Are you a student in a Bachelor's (final year), Master's or Ph.D. Programme or equivalent, or have you completed a degree and are able to commence an internship within a year of graduation?

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in English is required for the Internship Programme. Knowledge of another official UN language is an advantage.

Assessment

Potential candidates will be contacted by the hiring manager directly for further consideration.

Special Notice

A complete online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: -Title of degree you are currently pursuing -Graduation Date (when will you be graduating from the programme) -List the IT skills and programmes that you are proficient in -List your top three areas of interest/department preferences -Explain why you are the best candidate for that specific department. -Explain your interest in the United Nations Internship Programme In you Personal History Profile, be sure to include all past work experiences, IT skills and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

This vacancy is now closed.
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