Head of Supply Mgmt Service
Before submitting an application, UNHCR staff members intending to apply to this Job Opening are requested to consult the Recruitment and Assignments Policy (RAP, UNHCR/HCP/2017/2 and the Recruitment and Assignments Administrative Instruction (RAAI), UNHCR/AI/2017/7 OF 15 August 2017.Head of Supply Management Service
Organizational Setting and Work Relationships
As of 1 January 2019, the Division of Emergency, Security and Supply (DESS) is composed of the Supply Management Service (SMS), the Emergency Service (ES) and the Field Safety Service (FSS). Under the direct supervision of the Director of DESS, the Head of SMS is responsible for ensuring optimal use of UNHCR¿s global stocks and oversight of physical, informational and financial flows to ensure effective use of funds. The incumbent is also responsible for the global stockpile management system and warehousing at a central level, as well as ensuring timely and cost effective delivery to the field, among others. S/he will also ensure global procurement and contracting for headquarters locations, emergency operations as well as field operations. The incumbent will possess technical knowledge of public procurement and contracting rules and regulations to the Organization. S/he will provide advice on activities related to the establishment of frame agreements, contract management and supplier management.
The Head of SMS will maintain impartial, ethical and customer-oriented relations with the suppliers. S/he will represent the Organisation at various working groups through UNOG and the High-Level Committee on Management (HLCM) Procurement Network. The incumbent will exchange information with counterparts in other UN Agencies, and International Organisations within the limits established by UN/UNHCR Financial Rules and Regulations. Under the regionalisation and decentralisation of UNHCR, the Head of SMS is required to closely work with Regional Bureaux in ensuring placement of adequate number of highly trained staff in regional offices as well as country offices to performed supply management related functions.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.
- Manage UNHCR¿s supply chain including logistics, inventory, procurement, fleet and assets including sourcing, transport, logistics and warehousing and asset management as well as land and building management.
- Ensure that the Organization¿s supply chain rules, procedures and key performance indicators are articulated and tracked, and are relevant to operational needs;
- Ensure that core relief items are pre-positioned for over half a million of people and are ready for deployment to respond to emergencies worldwide, accompanied by a sourcing strategy for core and commonly-used relief items.
- Manage UNHCR¿s central warehouses and develop, monitor and ensure compliance with UNHCR¿s warehouse policy globally (situated in multiple locations in more than 100 countries), accompanied by a cost-effective logistics strategy.
- Ensure that the Organization¿s rules and procedures governing supply chain are consistent and relevant to operational needs;
- Develop efficient procurement and contracting processes supporting UNHCR¿s global operations;
- Proactively engage in the creation, negotiation and management of major contracts and suppliers.
- Guide, oversee and endorse procurement requests directed to the HQ Contracts Committee (exceeding 1.5 million USD)
- Support, and as necessary reinforce, country operation and regional Bureau to support compliance with procurement rules and procedures (for procurement less than 1.5 million USD).
- Enhance the Implementing Partner procurement clearance process and monitoring of compliance.
Global Fleet and Asset Management
- Continue to innovate and manage the global fleet system including planning, sourcing, delivery, monitoring, disposal and accounts;
- Maintain the global vehicle insurance scheme.
- Effectively update, implement and monitor global assets worldwide, including annual and quarterly Plant, Property, Equipment (PPE) controls.
Compliance and Risk Management
- Consult and advise on the implementation of supply chain management policies and instructions, rules and regulations and other norms are followed and adhered to:
- Consult and recommend on pre-audit activities to reduce the risk of critical and important audit recommendations.
- Recommend and support the development of supply-related guidance material;
- Support and promote that monitoring is undertaken to confirm that goods and services are delivered with the highest quality and performance.
- Ensure environmental considerations are taken into account in development of supply management guidelines and instructions at all times
- Perform other related duties as required.
Years of Experience / Degree Level
For D1 - 17 years relevant experience with Undergraduate degree; or 16 years relevant experience with Graduate degree; or 15 years relevant experience with Doctorate degree
Field(s) of Education
Business Administration; Economics; Logistics;
International Relations; Engineering; Humanitarian Logistics or other relevant field.
Certificates and/or Licenses
Relevant Job Experience
Extensive knowledge and experience in inventory, warehouse, stock, and fleet management, procurement and contracting as well as supply base for logistics, particularly in the humanitarian sector and in developing countries. Prior experience in managing large (preferably supply-related) projects successfully and a record of innovating new business process on a global scale. Proficiency in the appropriate supply chain modules (MSRP).
Familiarity with working in international organization(s) is an added value.
Knowledge of supply base in humanitarian sector and current trends and practices in supply chain management. Experience in managing major UNHCR field supply operations, other operations in the humanitarian field or the private sector. Ability to deal with vendors and key logistics providers. Evaluate business opportunities through trade offers. Strong customer orientation. Strong negotiation skills with emphasis on reaching consensus without compromising organizational priority or mandate.
SC-PeopleSoft Supply Chain Management
SC-Supply Chain planning and strategy development
MG-Field Operations Management
SC-Inventory / Stock management
SC-Customer Oriented Skills ¿ Care
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. C001L4 - Accountability Level 4
C002L4 - Teamwork & Collaboration Level 4
C003L4 - Communication Level 4
C004L4 - Commitment to Continuous Learning Level 4
C005L4 - Client & Result Orientation Level 4
C006L4 - Organizational Awareness Level 4
M001L4 - Empowering and Building Trust Level 4
M002L4 - Managing Performance Level 4
M006L4 - Managing Resources Level 4
M005L4 - Leadership Level 4
M003L4 - Judgement and Decision Making Level 4
M004L4 - Strategic Planning and Vision Level 4
X004L4 - Negotiation and Conflict Resolution Level 4
X002L4 - Innovation and Creativity Level 4
X005L4 - Planning and Organizing Level 4
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.
Please note that the closing date for vacancies in this addendum 4 to the September 2019 Compendium is Thursday 13 February 2020 (midnight Geneva time)