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Grants Officer

Amman (Jordan)

  • Organization: IRC - International Rescue Committee
  • Location: Amman (Jordan)
  • Grade: Level not specified
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Grant writing
  • Closing Date:

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Requisition ID: req8078

Job Title: Grants Officer

Sector: Grants

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: No

Location: Amman, Jordan

Job Description

BACKGROUND:

The International Rescue Committee began relief operations in Jordan in 2007 to respond to a massive influx of Iraqi refugees. Since 2012, the IRC’s programming in Jordan has been focused on refugees fleeing civil war in Syria. Today, the IRC’s programming includes women’s protection and empowerment, health, child protection and economic recovery and development.

SCOPE OF WORK:

Under the direct supervision of the Grants Managerthe Grants Officer is responsible for providing administrative support to the grants team. Duties include maintaining grants files and tracking documents (in Excel) and IRC’s databases, scheduling and organizing regular grants meetings, supporting the grants, programs and operations teams in processing donoragreements and in the day to day grants management and reporting tasks for donor reporting as well as sub-grants. When required, the Grants Officer will be expected to prepare and submit JORISS submission and provide support in governmental reporting.

RESPONSIBILITIES:

 Under the supervision of the Grants Manager, the Grants officer is expected to:

  • Take part in the day-to-day aspects of donor reporting processes to ensure the timely submission of high-quality programmatic reports and coordinate with the Finance Department to ensure timely submission of financial reports. This includes support with compiling narrative and finance reports, along with attachments/annexes.
  • Ensure quality information management through regular maintenance of soft and hard copy grant files, and grant tracking tools (i.e TU sheet, FM01, 3RP).
  • Organize for grants opening, review, and closing meetings, as well as budget follow up meetings (BVA). This includes preparing the agendas, leading discussions, flagging outstanding issues, writing meeting minutes, circulating the minutes, and follow up on action points with relevant parties.
  • Support the grants/sub-grants team as needed in the development, management and reporting of grants, using the BVA system.
  • Oversee all approvals for the grants in the pipeline through the IRC’s opportunity tracking and management system (OTIS). Ensure the approvals are received in timely manner. This includes but not limited to, compiling/preparation of Go No Go forms (GNG), follow up on OTIS workflows, ensuring proper and up to date OTIS filing and new project code (T1) requests.
  • Support the grants team in the development and coordination of high-quality proposals for submission to donors, including support the development and review of technical applications, budgets, budget narratives, workplans and organograms.
  • Perform other duties as requested by the Grants Coordinator and Grants Manager.

KEY WORKING RELATIONSHIPS:

Position Reports to: Grants Manager

Position Directly Supervises: NA

Indirect Reporting: N/A

Working relationships with: Other Grants Officer(s), Grants Manager, Finance Officers, Program Officers, Program Managers


Qualifications

  • Education: Bachelor’s required
  • Work Experience: Previous experience working on proposals, reports, and with USG, European and UN donors. Familiarity with program design, including logframes, budgeting and grants/report writing.
  • Demonstrated Skills and Competencies: High level skills in Word, Excel and PowerPoint. Familiarity with internet research and common software applications.
  • Language: Excellent English and Arabic speaking and writing skills
  • Highly organized, detail-oriented with excellent organizational skills
  • Highly motivated, fast learner with ability to maintain the highest degree of discretion
  • Ability to determine priorities, meet multiple deadlines with good interpersonal and time management skills
  • Ability to work within a multi-cultural team and communicate with a variety of stakeholders (in meetings, by phone, Skype, email)
  • Ability to take notes proficiently in English during meetings

All applicants are required to a résumé outlining how their skills and experiences meet the requirements of this position.

Working Environment:Standard office working conditions based in the Amman office.


 

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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