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Logistics Officer, NO-B (for Liberian Nationals Only)

Monrovia (Liberia)

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Monrovia (Liberia)
  • Grade: NO-B, National Professional Officer - Locally recruited position - Junior level
  • Occupational Groups:
    • Supply Chain
    • Logistics
  • Closing Date: 2020-07-28

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This is a post in the National category and only nationals of Liberia are eligible to apply. Qualified female candidates are strongly encouraged to apply.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

Purpose of the Position:

The incumbent of the post under the direct supervision of the Supply and Logistics Manager will provide technical support to the Expanded Programme on Immunization on customs clearance and delivery of vaccines and aligns UNICEF Liberia office supply operations, including planning, procurement, contracting, storage, distribution, and monitoring.  He/she will collaborate closely with UNICEF Programmes Section in defining logistics interventions to meet programmatic needs and provides technical and advisory support to government entities and partners on logistics and supply chain management issues.

Key Functions/Accountabilities:

  • He/she will provide technical and advisory support to Ministry of Health (EPI) Liberia on logistics and supply chain management issues.
  • Review EPI logistics and Customs Clearance policies, procedures, and processes and advise on best practices.
  • Review current logistics functions within the EPI and identify areas of alignment with UNICEF logistics and supply chain activities to strengthen the logistics team on Customs Clearance processes.
  • Work closely with EPI Manager, MOH, to provide technical and advisory assistance to strengthen EPI staff capacity on customs clearances of vaccines and related supplies.
  • Provide logistics support to EPI staff to ensure the management, clearance, and receipt of all vaccines and related supplies on time. Assist in arrangements/coordination of receiving vaccines at their arrival to EPI stores.
  • In collaboration with EPI Manager and his team - Enhance delivery execution by avoiding run-outs, ensuring compliance with all customs clearance regulations, and providing prompt information on-time deliveries.
  • In collaboration with the Cold Chain Specialist, assess the strengths and the weaknesses of the warehouse operation and safety and propose corrective actions to the management
  • Together with the Cold Chain Specialist, support the EPI in the establishment and maintenance of operational capacity to handle vaccines supply chains, including staffing (hand-overs between staff, clarity of roles and responsibilities) (e.g. customs clearance, storage, transport and distribution) as required to ensure timely availability of supplies and delivery to end users/last miles distribution.
  • Participate in National Supply Chain/MOH planning and review meetings to advise on logistics and supply chain matters and develops supply and logistics components of the country programme.
  • Ensure emergency preparedness of supply and logistics for the MOH in line with UNICEF Country Office Core Commitments for Children in Humanitarian Action (CCC).
  • With MOH, establish LTAs and frame agreements, ensuring prepositioning of stock as appropriate.
  • In collaboration with the Project Management Team (PMT), ensure that the Cold Chain Equipment Optimization Platform (CCEOP) is successfully implemented across the country.
  • Participate in joint field monitoring and commissioning of Cold Chain Equipment as part of the CCEOP implementation.
  • Review EPI’s scope of logistics functions and provide recommendation for maximizing efficiency in customs clearances and inbound vaccines and related supplies.
  • Review existing storage and distribution practices and provide recommendations.
  • Ensure alignment of UNICEF logistics and supply chain functions with the Government critical agencies (Ministry of Health, and other government structures as well at County level).
  • Conducts field visits to out posted offices or project sites, to monitor supplies and propose actions to improve logistics arrangements.

Key End-Results for UNICEF related activities:

  • Rapid and relevant responses provided to evolving Logistics needs, including emergency context, with a priority on achieving value for money.
  • Highest level of integrity, standards, and accountability maintained by implementing sound, accurate logistics management systems, procedures, and documentation as well as regular, precise reporting.
  • Technical leadership, support, coaching, and training provided to enhance efficient, effective, and timely delivery of supplies. UNICEF, Government, and all implementing partners; accountability is ensured for supply assistance Government counterparts and implementing partners are orientated and trained in UNICEF In-Country Logistics assistance policies and procedures.
  • Practical inspection of program supplies conducted to contribute to program results.
  • Effective collaboration and partnership in logistics with internal and external counterparts developed and maintained through better coordination, communication, and networking. Effective partnership standby agreement concluded to ensure timely delivery, utilization, and monitoring of quality and movement of supply assistance.
  • Contacts established and maintained with the RO Supply Team, Supply Division in Copenhagen, on in-country logistics and shipping policies. Advises the country office on policies and procedures impacting on offshore and local procurement and delivery.
  • Contact with Copenhagen maintained on international shipments, deliveries, claims, and appropriateness of supplies.
  • Strengthened collaboration and partnership established with customs and port/airport authorities at national ports of entry on the clearance of UNICEF supplies, in keeping with established protocol.
  • Updated and Regular logistics reports, and weekly dashboards required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc. available
  • Updated and accurate inventory tracking, inventory aging, and incoming supplies information disseminated regularly.

QUALIFICATIONS & EXPERIENCE:

Education:

  • First University degree in Business Administration, Management, Procurement, Supply chain/logistics. Demonstrated professional work experience with UN, NGO and UNICEF in Logistics and Supply Chain Management would be an asset.

Experience:

  • Minimum 2 years of professional work experience at national and international level in supply chain/logistics management. Experience in conducting an assessment, survey, study, and analysis of comprehensive information concerning supply chain processes will be an advantage.

Language:

  • Fluency in English is a requirement. Knowledge of another official UN language or a local language is an asset.

Competencies of Successful Candidate

Core Values

  • Commitment
  • Diversity and Inclusion
  • Integrity

Core Competencies

  • Communication
  • Drive for Results
  • Working with People

Key Functional Competencies:

  • Leading and Supervising
  • Deciding and Initiating Actions
  • Planning and Organising

 Skills and Knowledge:

  • Ability to work strategically to realize organizational goals, develop strategies, set clear visions
  • Ability to persuade and influence, negotiate to obtain agreement in win-win situations, promote ideas
  • Ability to network and establish good relations with government partners and other stakeholders
  • Fast learner, adapts and responds to change, tolerates ambiguity
  • Knowledge of latest developments in supply chain management
  • Strong understanding of supply chain management/logistics systems and processes in the international development/public sector/humanitarian context
  • Strong overall knowledge and understanding of UNICEF programmes, financial and legal aspects of supply chain issues, ethics and risk management of supply chain operations
  • Ability to work in a multicultural environment and engage with a team comprising diverse technical backgrounds

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.  Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

 

 

 

 

 

 

 

 

 

 

 

 

For every child, [insert tagline]

[Include information about the country/specific programme. Ideally include a link to a video]

How can you make a difference?

[Insert purpose of post and bullet points on main activities]

To qualify as an advocate for every child you will have…

  • An advanced university degree (Master’s or higher) in
    *A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.
  • A minimum of [insert years] of relevant professional experience in
  • Developing country work experience and/or familiarity with emergency is considered an asset.
  • Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

 

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

 

The functional competencies required for this post are...

[insert functional competencies]

 

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

 

Remarks:

Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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