By continuing to browse this site, you agree to our use of cookies. Read our privacy policy

Operations Specialist

Tegucigalpa (Honduras)

  • Organization: UNDP - United Nations Development Programme
  • Location: Tegucigalpa (Honduras)
  • Grade: P-4, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Democratic Governance
    • Operations and Administrations
  • Closing Date: 2020-02-23

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.

Background

Under the guidance of the Chief Technical Advisor (CTA), the Operations Specialist will contribute to UNDP’s support in the RNP, providing advisory services in the area of field operations and logistics to ensure they are coordinated in a timely manner, with all material and human transport provided to guarantee the successful implementation of the logistics and operational plans in their defined areas.
 

Duties and Responsibilities

As a member of the CO management in accordance with RNP’s needs, provide advisory support on, or implement the following activities:
  1. Submit a list of storage spaces, with specific recommendations for lease or acquisition, to serve as RNP warehouses; establish the RNP storage facilities and inventory of materials in each municipality;
  2. Using templates provided by headquarters, develop a material movement plan;
  3. Develop and use the Sensitive Material Intake Procedure at headquarters for registration, plan for intake at the RNP facilities; and ensure that intake teams are trained on procedures;
  4. Provide briefings to security providers at the RNP HQ level, in coordination with the management responsible for overall security, on the details of the movement plans;
  5. Plan and prepare for post-registration tasks: disposal plan for registration materials; inventory reports detailing materials used and materials remaining in the warehouses; and documentation and archiving of all files;
  6. Submit periodic reports, detailing logistics activities and issues; ensure that logistics instructions are received and implemented;
  7. Work closely with other offices of the RNP by providing information and assistance; 
  8. Advise on and monitor the development and implementation of appropriate security plans to ensure the safety of the UN personnel, national administration and staff, registration teams, registration material, and registration stations;
  9. Develop and implement vehicle allocation plans;
  10. Ensures that all national staff in assigned are equipped with necessary communications equipment;
  11. Ensure that all work in the RNP are in adherence to its general policies, including those on impartiality, professionalism, ethics, inclusivity and gender measures;
  12. Oversee field work on a daily basis with the regional field officers and, as necessary, coordinate with local representatives/community members
  13. Oversee all logistics requirements of the trainings, workshops and electoral events in the field,
  14. Monitor, organize and report people and asset movements related to field activities,
  15. Monitor and report budget and expenses related to field operations,
  16. Resolve the administrative and logistics problems related to field activities,
  17. Support the RNP’s management on the coordination between different stakeholders of the project,
  18. Support in the setup and operation of field offices for the registration of citizens and observers, field surveys as well as the implementation of other public communication events in all municipalities,
  19. Identify local partners and potential suppliers required to support field operations,
  20. Provide regular and ad hoc progress report and needed type of feedback from the field to the management of RNP in order to support strategic and operational planning and implementation,
  21. Carry out field visits as necessary to ensure the successful coordination of the RNP’s activities, and
  22. Perform any other tasks given by the CTA

 

Competencies

Core
Innovation
Ability to make new and useful ideas work
Level 4: Adept with complex concepts and challenges convention purposefully
 
Leadership
Ability to persuade others to follow
Level 4: Generates commitment, excitement and excellence in others
 
People Management
Ability to improve performance and satisfaction
Level 4: Models independent thinking and action 
 
Communication
Ability to listen, adapt, persuade and transform
Level 4: Synthesizes information to communicate independent analysis
 
Delivery
Ability to get things done while exercising good judgement
Level 4: Meets goals and quality criteria for delivery of products or services
 
Technical/Functional

Knowledge Management and Learning

  • Promotes knowledge management and a learning environment in the office through leadership and personal example. 
  • Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills. 
Development and Operational Effectiveness
  • Ability to lead strategic planning, results-based management and reporting. 
  • Ability to lead formulation and monitoring of management projects. 
  • Solid knowledge in financial resources and human resources management, contract, asset and procurement, information and communication technology, general administration. 
  • Ability to lead business processes re-engineering, implementation of new systems (business side), and affect staff behavioral/ attitudinal change.
Management and Leadership
  • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback. 
  • Consistently approaches work with energy and a positive, constructive attitude. 
  • Demonstrates good oral and written communication skills. 
  • Demonstrates openness to change and ability to manage complexities. 
  • Leads teams effectively and shows mentoring as well as conflict resolution skills. 
  • Demonstrates strong oral and written communication skills
Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
 

Required Skills and Experience

Education:
  • Master’s Degree in Operations Management, Project Management or related field from a reputable university.
Experience:
  • Five years of experience in logistics in a developing country with weak infrastructure. 
  • The appointee must be customer focused and highly motivated with good time management and interpersonal skills. She/he must have excellent communication and organization skills and with a high level of accuracy and reliability.
  • S/he must have a well-established methodology for addressing logistical problems and a strong attention to details.
Language Requirements:
  • Proficiency in Spanish and English. 

 

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

 

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
Apply

What does it mean?

Click "SAVE JOB" to save this job description for later.

Sign up for free to be able to save this job for later.