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Programme Assistant

Libya

  • Organization: CTG - Committed To Good
  • Location: Libya
  • Grade: Mid level - Mid level consultancy
  • Occupational Groups:
    • Administrative support
    • Project and Programme Management
  • Closing Date: Closed

CTG Overview CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.
In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.
Overview of position
Within delegated authority, the Programme Assistant will be responsible for the following duties (not all inclusive, nor exhaustive):
  1. Perform specialized and/or standardised processes and activities within the specific technical area of work supporting alignment with wider programme policies and guidelines;
  2. Provide project management and/or general office support following established targets and WFP’s policies and procedures;
  3. Within the specific area of responsibility, compile data and support analysis and preparation of reports (e.g. food assistance needs, resource utilization, programme status, performance) in order to support operational decision-making;
  4. Perform accurate, timely recording of data within the specific technical area of work (e.g. food security and vulnerability assessments) following corporate standards and guidelines;
  5. Work and exchange information with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities;
  6. Travel as needed to locations in and around Sirte in order to support WFP activities
  7. Support communication and activities with local partners, agencies, NGOs and government institutions;
  8. Act as a point of contact for resolution of general operational queries requesting assistance where necessary;
  9. Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis;
  10. Perform any other duties required.
Role objectives
OTHER POST REQUIREMENTS:
 
  • Focal Point for Sirte: Plan and manage WFP field operations within the Sirte region of Libya, to facilitate effective and efficient delivery of resilience activities, timely solutions of daily operational issues; WFP food distributions; and other issues as requested
  • Weekly reporting: Consolidate weekly updates on Programme, Security and other key issues and share them in email format to her/his immediate supervisor, WFP Libya Security, WFP Tripoli-based Programme Associate, WFP Libya Head of Programme and WFP Libya Partnership Coordinator;
  • Monitoring: Conduct timely monitoring of activities and prepare accurate and evidence-based reports on WFP’s operations and performance, while following up the actions to be taken based on monitoring findings and/or beneficiaries’ feedbacks;
  • Partnership: Build effective and collaborative relations with local authorities, UN agencies and potential/existing partners of WFP in the Sirte region of Libya;
  • Communications: Be present at WFP’s activity sites as much as possible to present WFP’s messages to beneficiaries in the Eastern region of Libya (e.g. targeting criteria; hotline) and to share their stories with other WFP Libya colleagues; Ensure supervisor is always aware of your work-related activities and that you are always reachable; Contribute to discussions on how to support community resilience across the country;
  • Mobility: frequent visits to sites inside and outside of Sirte, including to other regions in western, southern, or eastern Libya when requested, participate in e-meetings with other colleagues and partners in different duty stations, and, under the authorization from his/her supervisors and WFP Libya Country Director, travel to physical meetings in Tripoli, Tunis and other locations;
Project reporting
Reporting to the Project Manager.
Key competencies OTHER POST REQUIREMENTS:

- Focal Point for Sirte: Plan and manage WFP field operations within the Sirte region of Libya, to facilitate effective and efficient delivery of resilience activities, timely solutions of daily operational issues; WFP food distributions; and other issues as requested
- Weekly reporting: Consolidate weekly updates on Programme, Security and other key issues and share them in email format to her/his immediate supervisor, WFP Libya Security, WFP Tripoli-based Programme Associate, WFP Libya Head of Programme and WFP Libya Partnership Coordinator;
- Monitoring: Conduct timely monitoring of activities and prepare accurate and evidence-based reports on WFP’s operations and performance, while following up the actions to be taken based on monitoring findings and/or beneficiaries’ feedbacks;
- Partnership: Build effective and collaborative relations with local authorities, UN agencies and potential/existing partners of WFP in the Sirte region of Libya;
- Communications: Be present at WFP’s activity sites as much as possible to present WFP’s messages to beneficiaries in the Eastern region of Libya (e.g. targeting criteria; hotline) and to share their stories with other WFP Libya colleagues; Ensure supervisor is always aware of your work-related activities and that you are always reachable; Contribute to discussions on how to support community resilience across the country;
- Mobility: frequent visits to sites inside and outside of Sirte, including to other regions in western, southern, or eastern Libya when requested, participate in e-meetings with other colleagues and partners in different duty stations, and, under the authorization from his/her supervisors and WFP Libya Country Director, travel to physical meetings in Tripoli, Tunis and other locations;
Team management
This role does not require managment field.
Further information
Female Candidates are highly encouraged
This vacancy is now closed.
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