Senior Finance Officer - Tripoli

The IRC launched a program in September 2016 in Libya which provides life-saving medical care, medicines, and medical supplies and in doing so strengthens the capacity of the Ministry of Health. At present, the IRC is conducting these activities in Misrata and will soon start providing health services in Sirte.

Job Overview/Summary: The Senior Finance Officer (Sr. Finance Officer) is responsible for managing the finance function for IRC operations in Tripoli. The Senior Finance Officer will report directly to the Field Coordinator Tripoli and to the Finance Manager for technical Finance Support. The position holder will be responsible for cash flows and cash forecasts, financial reporting, staff/partner training and capacity building and overseeing day to day running of the field finance office.

Major Responsibilities:

Specific duties

·Allocate all staff cost according to their time sheets, as well as, all shared program cost to the grants according to the monthly cost allocation percentages.

·Assist in the implementation of Finance policies, procedures and systems.

·Ensure compliance with IRC procedures and guidelines.

·Review all payment documents for proper and adequate back up.

·Prepare & review requests from the cash assistance program & reconcile them with the bank

·Cash custodian of the cash in office balances.

·Supervise all aspects of day to day operations of accounting department in field office

·Ensure that the month is closed on 31st for all months but September, which is a fiscal year closing month in IRC on 30th.

·Ensure all advances are reconciled at the month end as per advance policy.

·Ensure that all outstanding invoices are paid before the end of the month to ensure they are recorded within the same month they are incurred.

Data Entry / Accounting Records

·Maintain subsidiary ledgers for advances, receivables and payables

·Verify completeness and accuracy of all accounting documents.

Payroll and Taxes

·Review the national staff payroll that is prepared by HR, for calculation accuracy and completeness.

·Record the national payroll; ensure standard financial controls are maintained and that all payments are accurate and legitimate

·Ensure proper tax grades are used and all payments to Income and Sales Tax Department are accurate and legitimate

·Prepare required tax reports to Tax authorities.

Bank Operations

·Process cash withdrawals from the bank and ensure timely bank payments

·Liaise with bank officials in order to ensure uninterrupted bank services

·Obtain monthly bank statements in the first week of the following month for all bank accounts

·Prepare monthly bank reconciliation schedules.

Cash Operations / Preparation of Vouchers

·Ensure internal control procedures are followed for all cash disbursement, exchanges, receipts and transfers

·Inform Finance Controller of all discrepancies

·Ensure that cash payments are reduced as much as possible

·Preparation of cash forecasts and CTR for field office and submitting it on the 20th of every month

·Working with field and program coordinators to help them develop more accurate cash forecasts

Other

·Assist the Finance Manager in responding to internal and/or external audit requests

·Prepare monthly balance sheet reconciliation reports

·Assist the Finance Manager in donor reports preparation

·Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy

·Liaison with Supply Chain, Administration and Program.

·In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.

·Participate in tenders and review tender documents

Key Working Relationships:

Position Reports to:Field Coordinator; Finance Manager (for Technical Finance support)
Position directly supervises: Finance Officers (FO)/Finance Assistant (FA)

Education:

·Bachelor’s degree in Finance, Accounting or Advance Diploma in Accounting from recognized College/Institution

Work Experience:

• Minimum of Three years of finance or accounting experience

·Computer literate with significant experience in MS. Office, accounting package knowledge (SUN system) will be an added advantage.

·Previous experience with International NGOs and/or USAID projects is highly desirable

·The candidate should be mature, with stable personality and ability to maintain confidentiality

Demonstrated Skills and Competencies:

• Effective communication skills, both written and verbal
• Excellent skill with MS specially Excel. is highly desirable

·Ability to prioritize among multiple tasks and make decisions

Language Skills: 

·Fluency in Arabic and good in English, both written and spoken, required.

Certificates or Licenses:

·None

Working Environment:  Standard office work environment. Candidates will be expected to provide their own transportation to and from the job site each day.

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The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct.  These are Integrity, Service, and Accountability.  In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.