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National Project Operations Officer - ACTION ( Re-advertisement)

Kabul (Afghanistan)

  • Organization: UNDP - United Nations Development Programme
  • Location: Kabul (Afghanistan)
  • Grade: SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement - Consultancy
  • Occupational Groups:
    • Operations and Administrations
    • Project and Programme Management
  • Closing Date: 2020-02-24

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Background

UNDP Global Mission Statement:
 
UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with national counterparts on their own solutions to global and national development challenges.
 
UNDP Afghanistan Mission Statement:
 
UNDP supports stabilization, state-building, governance and development priorities in Afghanistan as well as support the country to achieve SDGs. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections; institutional development through capacity-building to the legislative, the judicial and executive arms of the state, and key ministries, Government agencies and commissions at the national and subnational levels. UNDP has played a key role in the management of the Law and Order Trust Fund, which supports the Government in developing and maintaining the national police force and in efforts to stabilize the internal security environment. Major demobilization, disarmament and rehabilitation and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Assistance Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.
 
Background: 
 
UNDP Afghanistan’s Governance for Peace (G4P) Programme Unit supports the Afghan Government in implementing its strategies for Governance and Rule of Law, developing its institutional capacity and providing services to the Afghan population. This includes supporting the implementation of the Afghanistan National Strategy for Combatting Corruption. 
 
Following the development of a Project Initiation Plan (PIP) for Anti-Corruption “Development Plan for a Nation-Wide Anti-Corruption Project”, implemented from January 2018 to June 2019, UNDP is starting the Anti-Corruption, Transparency and Integrity Openness National (ACTION) Project. 
 
The ACTION Project overall objectives are: 
 
  • Increased public trust in Rule of Law in Afghanistan: improved transparency, accountability and integrity, and better restoration of the social contract between the Afghan state and its citizens, especially vulnerable groups, including women;
  • Assist in the Restoration of the Afghan Social Contract: One of the main objectives of this project is to facilitate collective action against corruption, and work towards a corruption-free environment. Corruption damages the social fabric and contributes to a vicious cycle of poverty and conflict. Raising awareness among all actors that everyone is collectively responsible for systemic corruption, and that everyone needs to work together to address it and creating options for collaborative engagement can contribute to a restoration of the social contract between citizen and state.
  • Improve Development Effectiveness: This project will also help to achieve the broader objective of tackling corruption to improve development effectiveness. Corruption within Rule of Law institutions affects reforms across the sector. Improvements to processes that improve transparency and accountability are likely to have additional positive effects, such as improved accessibility and affordability for citizens, but also less wastage of resources, and improved aid effectiveness for donors. 
To achieve those, ACTION Project has the following two outputs:
  1. The Anti-Corruption Justice Center has Improved Technical and Operational Capacities to Effectively Adjudicate Corruption Cases: By the end of the project period, police, prosecutors and judges co-located at the Anti-Corruption Justice Center (ACJC) will receive measurable improvements to their technical capacities and ability to investigate violations. ACJC administrative and management staff will be better able to provide core office functions, and the organization will have a dedicated and sustainable training unit to support further internal improvements. In addition, by the end of this project, critical equipment and logistics gaps will have been filled, in support of sustainable long-term ACJC operations.
  2. Non-State Actors and Community Groups Supported to Promote Increased Transparency, Accountability and Integrity in the Security and Justice Sectors: This project aims to address capacity gaps preventing communities from effectively and peacefully demanding greater transparency and accountability in the Rule of Law sector. Civil society organizations, grassroots organizations, and media will be engaged to reach citizens and positively change behaviours. The ACTION project will work in close collaboration with the Monitoring & Evaluation (M&E) team of the G4P programme unit to design surveys enabling to measure the impact of Civil Society Organisations’ engagement in communities’ awareness of the access to information law and capacity to engage with the public institutions and hold them accountable. 
 
The ACTION project contributes directly to the targets of the broader Governance and Rule of Law and Human Security portfolio and works in close coordination with other projects in this cluster and other development actors.
 
The position: 
 
Under the supervision of the Project Manager and in close collaboration with the project focal points in Country Office (CO) Operations and Programme Teams, the National Project Operations Officer will support the Project Manager and lead the overall operational implementation of the project. S/he will report to the Project Manager.  
 

Duties and Responsibilities

1. The project is operationally and administratively implemented in full compliance with UNDP’s rules, regulations, policies and practice.

  • Overall project implementation and delivery is operationally on track as per the timeline indicated in the Project Document;
  • Project’s implementation is fully aligned with UNDP policies including but not limited to POPP, SOP and PPM;
  • Ensure efficient project operational management in all relevant areas and ensure that the project team is informed of UNDP’s updated rules, policies, and etc.;
  • The project team members are well supported with logistic and relevant operational processes to enable them to maximise the project substantive and financial delivery;
  • All related project operations files are systematically recorded and organised both online and offline to be ready for spot check or audit;
  • Be familiar with the activities of other development projects in the sector/area, establish contact and keep up-to date with their work
  • Create and maintain partnerships with local institutions, private sectors, etc. in project target areas;
  • The project has good professional relationship with UNDP Afghanistan CO’s Operations unit and Governance for Peace programme unit.
2.Efficient financial resources management.
  • Efficient, timely and accurate project’s budget preparation and utilization including ensuring the approval of Annual Work Plan (AWP), budget allocation, budget revision, CoA authorization using ATLAS, as well as, other offline or shadow budget record;
  • Efficient coordination with CO’s Finance team and LOTFA Financial Management Unit (FFFMU) to manage the financial resources of the project and generate financial reports;
  • Accurate financial reports are developed when required including but not limited to the project’s quarterly report, donor’s report and other ad-hoc requirement by the project team and by UNDP Afghanistan CO;
  • Ensure all the required supporting documents are well prepared and accurate.
3.Efficient project procurement.
  • Working closely with the UNDP CO Procurement Unit, ensure efficient, effective, and transparent procurement process for the project in line with UNDP’s procurement rules, regulations, policies and practices;
  • Ensure the procurement specification is well prepared, completed, and agreed with all relevant partners to enable the project to deliver its work in the agreed timeline;
  • Ensure timely procurement delivery by seeking, introducing, and/or recommending best procurement methods to the Project team;
  • Efficient consultant and subcontractor contracts and database management including but not limited to completed and timely submission to UNDP Procurement Unit for contracts issuance, contract monitoring, payment processing, and relevant files record.
4.Efficient Human Resources management and supervision of the project operations team.
  • Efficient Human Resource management of project personnel, including contracts and leave management;
  • Learning and career development of project personnel is well coordinated with the Governance for Peace programme team and CO’s HR unit;
  • The project operations team’s support staff are well managed, guided, and supervised to enable the project to maximize its delivery;
  • Perform other related tasks as required.

Competencies

Core
 
Innovation
 
Ability to make new and useful ideas work.
 
Leadership
 
Ability to persuade others to follow.
 
People Management
 
Ability to improve performance and satisfaction.
 
Communication
 
Ability to listen, adapt, persuade and transform.
 
Delivery
 
Ability to get things done while exercising good judgement.
 
Technical/Functional
 
Anti-corruption
 
Knowledge of anti-corruption concepts, principles and policies and the ability to apply in strategic and/or practical situations.
 
Knowledge Management
 
Ability to capture, develop, share and effectively use information and knowledge.
Partnerships.
 
Ability to engage with other teams and stakeholders and forge productive working relationships.
 
Project Management
 
Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.
 
Results-based Management
 
Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results.
 
Budget Management
 
Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
 
Office Administration
 
Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs.
 
Operational Efficiency
 
Ability to identify and execute opportunities to improve operational efficiency.
Employee Engagement
Ability to motivate and inspire internal resources.
 
Procurement
 
The ability to acquire goods, services or works from an outside external source.
 

 

Required Skills and Experience

Education:
 
  • Master’s degree in business, economic, social science or other related fields is required or a Bachelor’s degree with 2 additional qualifying years may be accepted in lieu of a Master’s degree.   
 
Experience:
  • At least 3 years of relevant work experience at the national and/or international level in project/programme formulation, management, accounting, finance, operations, administration or audit services.
  • Experience working closely or coordinating closely with Afghanistan government institutions within Security and Justice Sector is desirable.
  • Advanced financial management or accounting experience is desirable.
  • Experience with key donors in Afghanistan and/or previous UN assignments and/or multilateral financial institutions and/or bi-lateral aid organizations would be an asset.
  • Previous experience with UNDP procurements and finance systems including knowledge and experience in Atlas is an asset.
  • Previous experience with Anti-Corruption projects or other programmes with similar complexity and nature is an asset.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, as well as experience in the handling of web-based management systems.
 
Language Requirements:
 
  • Proficiency in written and spoken English is required;
  • Fluency in Pashtu or Dari is required 
 

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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