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Senior Recruitment Assistant

Budapest (Hungary)

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Budapest (Hungary)
  • Grade: GS-5, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Administrative support
    • Human Resources
  • Closing Date: 2020-02-26

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This position is advertised open to internal and external applicants.

NOTE: For GSC Budapest, the required years of work experience is reduced to 50%, i.e. 2.5 years. A completed and relevant minimum first level university degree (equivalent to BA) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements. Internal candidates
General Service Staff members currently serving at the duty station where the vacancy exists, who have been appointed through the AC process and have indefinite or Fixed Term appointment.  Interested staff members should consult the Policy and Procedures on Assignments of Locally recruited Staff (PPAL).

External candidates must be legally present in Hungary at the time of application, recruitment and hire. Organizational Setting and Work Relationships
The Affiliate Partnerships and Recruitment Section (APRS) functions under the Assignments and Talent Mobilization Service (ATMS) of the Division of Human Resources (DHR).  DHR is a strategic, trusted and innovative partner in enabling UNHCR to protect and respond to persons of concern by attracting, motivating, retaining and developing a talented, diverse and agile workforce, while nurturing a culture of excellence, respect and wellbeing for all. Within this context, APRS¿ mission is to ensure that UNHCR can attract the best talent and the right person for the right job.
The Section is responsible for:
(i) Mobilizing talent, leading and facilitating the effective alignment of talent supply and demand, and the implementation of a recruitment strategy that enables UNHCR to aptly respond to current and future staffing needs for international professional positions. Managing profile-based recruitment (Talent Pool), Group 2, all external recruitment programmes (Job Openings and Temporary Appointments) as well as internships.
(ii) Managing the key process of onboarding (letters of offers) for short-term and fixed-term appointments in the international professional category, as well as proactively identifying, mitigating and preventing risks in recruitment through the systematic due diligence processes of grading and reference checks.
(iii) Providing policy support and guidance and contributing to UNHCR¿s oversight and effective management of its affiliate workforce including the UNV Programme, ICAs (UNOPS), Individual Consultants, Contractors, the JPO Scheme and Partnerships.
The incumbent under the supervision of the Head of Unit will assist in the administration of the recruitment and pipeline management process.
The incumbent is required to maintain highest level of confidentiality regarding all matters of posting, short listing and selection processes.  ¿

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

- Assist the recruitment team in providing first line support to job applicants, candidates, and hiring managers.
- Assists with tasks that require data gathering, data compilation and elaboration of statistics.
- Maintain and update trackers and database for Talent pool (including Group 2), JOs, TAs and the combine spreadsheets (including Data Source).
- Assist in facilitating the processing of the vetting of different categories of candidates including testing.
- Assist in merging data from spreadsheets to MSRP.
- Select and enter data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data.
- Draft correspondence and reports, as required, on general or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
- Receive, read, register, and keep track of queries and correspondence on Recruitment and HR issues received from the Field Offices/Bureaux/divisions, seek guidance from relevant Unit/Section members and ensure feedback is given to correspondence received.
- Manage functional mailboxes.
- Provide assistance in job fair events by registering, preparing recruitment materials, ordering supplies and maintaining database.
- Provide support in pre-screening and organizing the screening.
- Assist with travel arrangements and budget request.
- Update and file documents related to the recruitment process.
- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G5 - 5 years relevant experience with High school diploma

Field(s) of Education
Not applicable
(Field(s) of Education marked with an asterisk* are essential)

Certificates and/or Licenses
Business Administration Personnel Administration Human Resources,
Human Resources Management
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization. High IT affinity and computer skills with proven ability on MS office and Excel. Communication skills.

Knowledge of online search methodologies.

Functional Skills
MS-Drafting, Documentation, Data Presentation
HR-Human Resources Management
HR-HR data and people analytics
UN-UN/UNHCR Human Resources Rules, Regulations, Policies and Procedures
HR-Recruitment & Vacancy Management procedures
HR-Relationship Management
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Competencies as defined in Job Profile Please also note that English is essential for this Job Opening.
See below for this postion's Operational Context
======================================================================================================== Functional context:
The Affiliate Partnerships and Recruitment Section (APRS) provides support in various functions including screening, assessing and selection of external candidates.  The incumbent will assist in the administration of the recruitment and pipeline management process by entering and managing data from a wide variety of documents, verifying accuracy by checking sources, providing statistics and assuring inclusion of all relevant data. The incumbent will also assist the recruitment team by providing first line support to job applicants, candidates, and hiring managers including  responding to queries and providing primary advice on various administrative and human resources related issues.

-              Manage processes and have the ability to multi-task
-              Ensuring careful attention to detail
-              Strong teamwork and team building skills
-              High degree of discretion and tact
-              Preferably, experience working in the recruitment sector

-              Excellent writing and oral communication skills in English
-              Strong planning and organization skills
-              Good command of most commonly used communication tools and software
-              High IT affinity and computer skills with proven ability on MS office and Excel The closing date is 25/02/2020
The position number is #10024209
Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year). Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).
Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation.UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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