Requisition ID: req8234
Job Title: Finance Manager
Sector: Finance
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Kampala, Uganda
Job Description
Under the direct supervision of the Deputy Project Director (DPD) – PlayMatters and technical oversight from the Finance Controller, the Finance Manager is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with IRC’s policies and procedures, and in accordance with the Generally Accepted Accounting Principles (GAAP). This position will support the five-year project, “PlayMatters”, funded by the LEGO Foundation. This position will be a part of the larger PlayMatters Regional Project Management Unit that will support the implementation of the project across East African countries of Ethiopia and Uganda. The project aims to build children’s social, emotional, cognitive, physical and creative skills through play in their homes, schools, and communities and will be implemented in partnership with War Child, Plan International, Ubongo, Behavioural Insights Team and Innovations for Poverty Action.
Reporting to the DPD, the Finance Manager will be responsible for overall financial management of the PlayMatters regional project and will be instrumental in quality financial practices and analysis.
Key objectives
- Execute Regional Financial and Budget management – Including management of regional sub-awards
- Maintain oversight of the project’s accounting operations and ensure compliance with IRC and regional office policies and procedures
- Develop tools and processes for tracking financial performance of the project across regional and country budgets to meet IRC and donor requirements
- Serve as focal point for Best Use of Resources Analysis execution
Duties and Responsibilities
Finance and Accounting
- Develop and revise annual project budgets with inputs from the region, HQ, and two countries
- Prepare regional and HQ annual project spending plans, and update on a timely basis
- Execute quarterly spending report consolidation and ongoing financial management (e.g., monitoring of budget to actuals)
- In liaison with Logistics department, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports
- Oversee the financial sub-award management for regional partners, including disbursement management and tracking
- Review financial reports from Country Programs and Regional sub-grantees
- Prepare quarterly donor financial reports, ensuring reported information in accurate and compliant with donor rules, regulations and reporting requirements
- Assist in the implementation of Finance policies, procedures and systems
- Assist Uganda country program hosting the regional database in the monthly reconciliation of regional balance sheet items and the preparation of reconciliation reports.
- Work with the IRC Uganda Finance Controller and Regional Finance Controller to prepare management accounts to be presented to regional project management and the SMT for decision making
- Review all expenditure worksheets for accuracy and completeness before uploading to SUN
- Manage the regional Payroll Administrator every month, outstanding personnel advances and charges related to T7, for recovery.
Project Accounting Operations and Compliance Oversight
- Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy
- Participate in tenders and review tender documents
- Review all payment documents for proper and adequate back up
- Verify completeness and accuracy of all accounting documents
- Check sub-grantee reports and arrange payments to them with Finance Supervisor check and Project Coordinator approval
- Check and analyze expenditure transactions for accuracy, make adjusting entries with proper supporting documentation and approval when applicable and submit revised spreadsheet to his/her Regional Finance Supervisor for final review. Keep track of subsidiary ledgers for advances, receivables and payables
Best Use of Resources Analysis Execution
- Review funding allocations to enable proper guidance to the project and proper coding.
- Develop and ensure use of systems for tracking progress against budget at the country and regional levels including master budget documents
- Provide training to program staff on finance tools and processes specific to project financial management
- Provide support and training to program staff on financial management issues identified as trends within/across countries
Key Working Relationships
Position Reports to: Deputy Project Director, PlayMatters Project
Position Indirectly Reports to:Regional Finance Director
Position supervises: Coordinates closely with IRC Uganda Finance Controller
Other Internal and/or external contacts
Internal: Regional, country, and HQ staff for the PlayMatters Project; Grants Management staff
External:Regional partners finance staff
Qualifications
- Bachelor’s degree in Accounting, or Finance or CPA, ACCA equivalent.
- Advanced Diploma in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting experience.
- A least 5 years of mid-senior management experience in similar role.
- Previous team leader experience and knowledge of team dynamics desirable.
- Computer literate with significant experience in excel, accounting package knowledge (SUN system) will be an added advantage.
- The candidate should be mature, with stable personality and ability to maintain confidentiality.
- Perform other relevant duties as assigned (of a similar nature or related and in the interest of the organization)
Security: Kampala is Security Level 2 - yellow.
Please note:
- This position is open only to Ugandan nationals.
- Deadline for receiving applications is 28th February 2020.
- Applications will be reviewed on a rolling basis.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
