BACKGROUND: The IRC began working in Myanmar in May 2008 with emergency response and early recovery interventions for communities affected by Cyclone Nargis. Since then, the IRC has broadened its portfolio with health, protection, and livelihoods programs aiming to employ a holistic approach to meeting the needs of crisis affected and vulnerable communities to survive, recover, and gain control of their futures. In conjunction with humanitarian programs and longer-term programs working in system strengthening and participatory community-driven development, the IRC works in emergency preparedness and response, supporting its staff and its partners to become more resilient and responsive to shocks and respond quickly when they occur.
SCOPE OF WORK: IRC Myanmar’s Grants Manager is responsible for the management of active and potential grants throughout the program cycle. The Grants Manager reports directly to the Grants Coordinator and will supervise a Grants Officer. The position based in Yangon with periodic travel to IRC’s field offices and project sites, as needed. The Grants Manager will work closely with program staff, finance, and operations on compliance, donor regulations, reporting, and business development. In addition, this role will work alongside the Partnership unit to ensure that grant specific needs are being met by partners. The Grants Manager also liaises closely with IRC’s global Award’s Management Unit.
DUTIES AND RESPONSIBILITIES:
Grants Management and Compliance (60%)
•Take the lead in managing a sub-set of IRC’s Myanmar’s grants portfolio (~10 grants, including institutional and private donors)
•Help to ensure that IRC’s grants in Myanmar are well-administered and implemented in compliance with the relevant donor regulations and IRC procedures.
•Facilitate and manage donor and internal reporting processes, ensuring high-quality, well-written and timely reports are submitted. Prepare and circulate templates, coordinate inputs, and review and edit in line with donor expectations and contractual deadlines. Maintain close collaboration with all relevant departments in their preparation.
•Facilitate grant opening, review and closing meetings to ensure project objectives are being met and identifying any challenges, delays or deviations from the project plan. Ensure documentation and sharing of meeting minutes and action items identified in grant meetings
•Support the Grants Coordinator and program teams to provide timely responses to donor and HQ grant-related requests.
•Ensure quality information management related to grants by overseeing the regular maintenance of online grant files (OTIS and Box), reporting calendars, and updating of internal IRC documentation and Grant Unit tools
•Support program and partnership staff in grant revisions, cost extensions, no-cost extensions, budget realignments, and other as required
•Act as a focal point for donor rules and regulations and provide support to program team on questions around compliance.
•Identify potential compliance concerns and flag them to the Grants Coordinator as required.
Program Design & Proposal Development (25%)
•Working with the Grants Coordinator and technical leads, support the development of comprehensive program design and develop funding proposals/concept notes, appropriate to context and aligned with the country-level Strategic Action Plan;
•Support proposal development initiatives, providing coordination support between HQ, IRC’s global technical advisors, partners, finance, operations, HR, and program focal points to ensure smooth and timely proposal development processes;
•Support development of concept notes and proposals, providing both writing and editing support, as required
•Assist Grants Coordinator in donor/HQ liaison and communication as requested.
People Management and Capacity Building (15%)
•Directly supervise the Grants Officer to provide administrative and communications support to the grants team. Build the capacity of the Grants Officer and support their professional development, with a focus on grants management
•Work with Grants Officer to ensure proposals are tracked with standard IRC tracking tools (e.g. FM01, OTIS).
•Build grant management capacity of field staff by assisting Grants Coordinator in trainings, and providing support in report writing, proposal development, budget management, IRC-specific tools, and other topics as/if needed.
