Programme Manager - Marsabit

Job Title: Programme Manager

Job Location: Marsabit

Reports to: Programmes Director

Direct Reports:

• Project Managers
• M&E Officer
• Base Manager

Contract Details: One(1) Year Fixed Term Contract

Job Summary:

The Programme Manager plays a key role in the overall leadership and management of the Concern Kenya Marsabit Programme and is the point of contact with the County Government. The Programme Manager is responsible for implementation of high-quality program, with a specific focus in ensuring effective implementation of the annual implementation and costed work plans. Under the supervision of Programme Director (PD), The Programme Manager will be responsible for the overall program support, and field office management (through the Base Manager) working in close collaboration with other members of the senior management team including the Country Director.

Main Duties & Responsibilities:

Programme Management and Development

· Responsible for timely and quality programme implementation, reporting, and monitoring using a Results Based Management approach

· Lead the integration of program activities to create coherent, quality and complimentary programming; Specific focus to ensure the delivery of high quality program implementation.

· Ensure that all program activities are consistent and compliant with Concern Program Principles, Donor and national requirements and established best practices

· In close collaboration with relevant Technical Manager(s), lead the field-based teams in the development of new proposals and initiatives for the Marsabit county programme in accordance with the country strategic plan.

· Participate in the development of budgets for programme proposals in conjunction with the Technical Managers and finance team.

· Support the Base Manager in the management of the Marsabit field office to ensure that the Marsabit systems (Logistics, Administration, HR and Finance) are responsive to the needs of the programme, implement and adhere to Concern guidelines, policies, procedures and best practice for logistics, administration, finance and HR functions;

· Security focal person within the County

Capacity Building

· In conjunction with the technical managers, identify capacity-strengthening needs of program staff , partners and develop capacity building strategies and plans

· Provide technical support and training to program team in collaboration with the respective technical and M&E manager focusing on appropriate approaches and methodologies; conceptual and practical frameworks; standards and tools for effective and quality delivery of program.

Monitoring and Reporting

· Accountable for the implementation of the approved programme work plans and monitoring and evaluation plans

· Responsible for conducting monthly programme meetings to review progress in programme implementation and develop corrective plans

· Responsible for reviewing internal and external reports from the Marsabit programme and ensure timely submission as required. These includes monthly and quarterly reports as well as donor reports.

· Responsible for leading quarterly program review and reflection meetings together with technical managers to ensure programme quality and integration

· Conduct regular field visits to support field teams to deliver effectively and monitor quality of programme implementation

· Review and regularly update programme costed work plans, procurement plans and ensure the program teams use them to monitor progress

Staff Management

· Responsible for managing the performance of all direct reports through: effective use of the Performance Management System including the establishment of clear, measurable objectives, frequent feedback, periodic reviews and evaluations recognition for outstanding performance; documentation of performance that is less than satisfactory, with appropriate performance improvement work plans.

· Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to perform in their positions successfully.

· Ensure that all direct reports understand and are able to adapt their roles in both emergency and development contexts

· Responsible for the management and coordination of Marsabit staff leave plans, liaising with Technical managers for staff leave approvals

Budget Management

· Delegated budget holder for programme costed work plans and project budgets

· Responsible for the development and approval of Marsabit costed work plans

· Responsible for the review of the costed work plan and providing monthly updates on the implementation of planned activities and budget utilization.

· Ensure timely and accurate feedback to the relevant Technical Managers and Finance.

· In collaboration with the Technical Managers, address any over/under expenditure issues through jointly developed corrective plans.

Representation and Coordination

· Representative of Concern in the County government forums and other players (NGOs, etc.) in the County. Represent Concern’s policies, strategies, and procedures at the sector level as necessary. Engage and or delegate to program staff for sector representation as appropriate.

· As a head of programme, coordinate and facilitate field visits for stakeholders interested in Concern’s work in Marsabit County.

· Identify and capitalize key opportunities and events for Concern to position itself as the leading organization in Marsabit

· Coordinate Concern’s programme activities with relevant officials and other humanitarian agencies;

· Draft reports and provide verbal updates to the Program Director.

Responding to Emergencies

· Lead Concern’s Emergency response in Marsabit as and when necessary

· Emergency focal point

· Monitor and report on emergency trends, emerging emergency situations and implementation

· Comply with Concern’s health, safety and security guidelines during emergencies

Programme Participant Protection Policy

· To adhere to the standards of conduct outlined in the Program Participant Protection Policy and Concern Code of Conduct.

· To support and promote the standards outlined in the Program Participant Protection Policy and Concern Code of Conduct to their team, partner organizations and beneficiaries, and be committed to providing a safe working environment.

· To contribute to the establishment of preventive measures to reduce the potential for abuse in Concern program (as per P4 section 6).

Job Specification:

• A post graduate degree in social/political science with a focus on public policy/administration or any other relevant field. A minimum of five (5) years’ experience in an INGO at a senior management position with at least two (2) years’ experience managing local governance programmes would be an added advantage.
• Excellent analytical, communication, negotiation, networking, advocacy, planning, organization and monitoring and evaluation skills.
• Proficient in the use of computer packages and applications
• Fluent in both written and spoken English and Kiswahili. Fluency in the local language/s is an added advantage.

This job description is not exhaustive and may be revised from time to time.

Concern has an Organizational Code of Conduct (CCoC) with three Associated Policies the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organizations, and the standards of behavior expected of them. In this context, staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. *

Follow Concern online: www.concern.net *

CONCERN WORLDWIDE IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT CHARGE FOR ANY FORM OF RECRUITMENT

Interested candidates, who meet the above requirements, should send their CV and Cover Letter Only to nairobi.hr@concern.net with the subject of the email as ‘**Programme Manager – Marsabit’** by Friday 28th February 2020.

Each application should include three (3) referees who can validate technical expertise. Only short-listed candidates will be contacted for interview