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Intern Project Management

New York City (United States of America)

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: New York City (United States of America)
  • Grade: Internship
  • Occupational Groups:
    • Project and Programme Management
  • Closing Date: 2020-02-28

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Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.


Background Information - Small Grants Cluster

Grant Management Services (GMS): GMS – previously named the Small Grants Programme (SGP) – is a one-stop shop for managing environmental programmes and projects through grants. Currently, the GMS operations is spread in around 120 countries. The GMS chief niche is to serve global programmes with its main partner UNDP-GEF, and other bilateral member states and donors. GMS has proven experience in grant management and considered as the gold standard for managing grants in UNOPS. It has pushed the boundaries of grantmaking through innovation and upscaling.

Functional Responsibilities

A. Programme Support 
  • Provide operations support to the implementation of programmes and projects activities;
  • Assist and provide administrative and substantive support in the organization of events, meetings, conferences etc.;
  • Support in conducting research and collecting data as requested;
  • Provide logistical and coordination support to the team as needed;
  • Work together with GMS PMs and SGP local personnel on the review of potential SOP improvements; lead virtual think tanks and knowledge management actions to improve operational practices within the team and it’s programmes.
  • Provide support to the organization of regular and ad-hoc meetings; prepare minutes and summaries of actions to be taken, and track progress on planned issues and follow-up with focal points.
  • Provide basic analytical support regarding administrative, human resources and finance issues and trends for GMS
  • Contribute to the overall work of the team and take on additional tasks as and when needed.
B. Administration and Service Delivery
  • Assist in establishing business plans, priorities, Standard Operating Procedures (SOP) benchmarks, delivery targets and performance standards for the assigned portfolio
  • Assist in preparation of procurement tenders, solicitation processes, and contract management
  • Assist in preparation of grant proposals, drafting evaluation reports, and grant monitoring with the SGP county programmes
  • Prepare contract documents and letter of agreements with institutions and UN agencies; administer and monitor contracts and agreements and process amendments
  • Support the the country programme personnel in administrative tasks and other ad-hoc tasks
C. Knowledge Management
  • Help ensure the effective capture, tracking, and organization of information and sharing of information
  • Assist the facilitation of the systematic accumulation and sharing of knowledge and experience related to project management, lessons learned and best practices.
  • Carry out web, database and document searches for relevant knowledge and information on emerging areas to enhance the knowledge products, in environment (e.g. Sustainable infrastructure, Climate Change adaptation, etc.) and any other relevant area/initiative to which grant mechanism can be applied

The above is only a preliminary outline of potential tasks, which may be revised and/or added in view of emerging exercises, or necessary tasks, such as facilitating workshop preparation or communication tasks with different stakeholders.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:
  • Currently enrolled in a university programme such as Bachelor, Masters or Ph.D. (or the equivalent) or have graduated from such studies within three (3) years prior to the applications date of the internship.
Experience:
  • Computer literacy with strong knowledge of Microsoft Office and Google Suite desired  
  • Excellent organizational and communication skills; attention to detail; and determination to meet deadlines is an asset
Language:
  • Fluently in English required with advance written and verbal skills;
  • Knowledge of other UN languages is desirable.

Contract type, level and duration

Contract type: Internship Contract level: Internship
Contract duration: Six months with possibility of extension based on performance and funds availability 



Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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