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Human Resources Associate (Temporary Appointment)

Pretoria

  • Organization: UNHCR - United Nations High Commissioner for Refugees
  • Location: Pretoria
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Human Resources
    • Administrative support
  • Closing Date: Closed

This position is advertised open to internal and external applicants. Human Resources Associate

Organizational Setting and Work Relationships
The Human Resources Associate supports the UNHCR's People Strategy and contributes to the implementation of the 2018 independent Human Resources review, which resulted in the establishment of HR strategic priorities and the reconfiguration and transformation of the Division of Human Resources (DHR) from a largely transactional model into a strategic business partner for field operations and senior management. Having the right people in the right place at the right time is at the core of enabling UNHCR to protect and respond to persons of concern. By attracting, retaining and developing a talented, diverse and agile workforce while nurturing a culture of excellence, respect and wellbeing for all, UNHCR¿s Human Resources acts as a strategic partner to the organization, enabling a people-centric culture.
The Human Resources Associate provides support and assistance in the areas of operational support, workforce planning, assignments and talent acquisition, organizational cultural changes, HR policy implementation and duty of care in the area of responsibility (AOR). The incumbent maintains employee confidence and protects the organization and its workforce by keeping human resources information confidential.

The Human Resources Associate is usually supervised by the Associate HR Officer, HR Officer or another HR or admin staff. This position can be located in a Country Operation, Multi-Country Office, Regional Bureau or Headquarters. The Human Resources Associate may supervise General Service staff. The supervisor provides the incumbent with regular guidance. The incumbent works quite independently on regular assignments with an oversight from the supervisor, assisting him/her in personnel administration and other HR related matters.

The incumbent may maintain a direct working relationship with a number of units within the Division of Human Resources (DHR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties

Human Resources Operational Support:
- Implement HR operational activities to ensure timely provision of HR solutions, prioritizing according to the needs and risks. This may include.
- Administration of recruitment, assignment and separation of local staff in the AOR, in accordance with UN/UNHCR rules and procedures.
- Update of personnel records in the Office, including MSRP entries into HR module where required.
- Assisting with recruitment and other procedures related to affiliate workforce, including MSRP entriesinto MSRP where required
- Contribution to workforce planning activities.
- Provision of a HR customer service-oriented culture that values proactivity, continuous improvement, innovation and high performance.
- Enforce compliance with UNHCR¿s Human Resources policies and procedures and the UN staff rules, regulations and UNHCR administrative instructions.

Assignments and Talent Acquisition:
- Participate in the recruitment of local staff including the issuance of vacancy notices and arranging for required tests and interviews, and preparation of submissions for the review by the Assignments Committee (AC).
- Assist in organizing outreach campaigns to attract diverse applicants.
- Advice to staff and contribution to an inclusive work environment.
- Build dialog and outreach with the workforce; answer questions, and provide information to staff as to where to go for help or ask questions.
-       Track and report on recruitment and assignments activities.

Advise staff members and affiliate workforce on their rights, obligations, benefits and entitlements.
- Be proactive in identifying issues, themes and patterns affecting the workforce¿s health and welfare, including sexual harassment and abuse of authority.
- Assist in the provision of on-boarding, induction, re-integration into the workplace and off-boarding to colleagues.
- Assistance in implementation of HR initiatives that support organizational culture change such as good people management practices, and promoting gender, inclusion and diversity.

Duty of Care:
- Assist in the security and medical evacuations of UNHCR personnel. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
- Administer UNHCR medical insurance plan for locally recruited staff.

- Perform other related duties as required.

Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G6 - 6 years relevant experience with High school diploma plus Advanced Training/Certificate

Field(s) of Education
N / A

Certificates and/or Licenses
Business Administration, Office Management, Human Resources Management
or related field.
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential:
Experience working in Human Resources. Knowledge of general HR policies, processes and systems.
Desirable:
Experience in HR information technology systems and tools. Experience working with the United Nations. Experience working in a multi-cultural setting.

Functional Skills
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
IT-Computer Literacy*
HR-Administer/manage a large number of staff, preferably within the UN
Talent development
Provision of technical HR advice
Relationship Management
Learning Agility
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Competencies as defined in Job Profile Please also note that English is essential for this Job Opening.
========================================================================================================
See below for this postion's Operational Context
======================================================================================================== The Human Resources Unit in South Africa Bureau is currently serving more than 200+ UNHCR staff members and affiliate workforce, the Human Resources Associate will function under the supervision of the HR Officer. The incumbent will perform different Human Resources tasks including but not limited to personnel administration, recruitment, onboarding, contract administration, payroll, supporting staff in medical affiliations, MIP claims processing and will be responsible to administer the MSRP HR Module entries and update for his/her area of responsibility.

Under the guidance of his/her supervisor the incumbent will also be responsible for the Human Resources administration of one or more office(s) in the operation, he/she shall maintain a very close coordination with HR counterparts to coordinate and ensure a smooth processing of all HR tasks. As such, the incumbent is expected to have an excellent client service, interpersonal, analytical skills as well as teamwork, collaboration and communication skills; and s/he should be solution- and result-oriented promoting a respectful working environment.  He/She would be responsible to communicate and work closely with different managerial levels as well as staff members working in different units and at different levels.

He/She is expected to maintain HR data and information in a secure and confidential manner utilizing his/her experience and skills in using this data to analyze and project the current and future business needs for the Human Resources Unit in Beirut and all the field offices around the country. The incumbent will also work in an advisory and guidance capacity to Heads of Units and Senior Managers whenever requested/needed on HR rules and regulations as well as practices in place. The closing date for submission of applications is 23 February 2020
This vacancy is now closed.
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