The IRC has been present in Bangladesh since 2017 and obtained registration with the NGOAB in March 2018. Since the IRC obtained registration in March 2018, it has moved quickly to expand its integrated emergency health and protection response through both direct and partner-based programming focused on primary healthcare, women’s protection and empowerment, sexual and reproductive health, gender-based violence and child protection. Recently IRC has also introduced two new programs: Protection Rule of Law (PROL) and Education. IRC will continue working in both the camps and host community, while meeting the significant needs in both refugee and host populations, as already existing vulnerabilities are compounded with cyclical monsoon and cyclone seasons that impose additional threats to the lives and protection of those refugees as well as vulnerable host populations. IRC will grow over time its geographic coverage within Cox bazar and to other parts of the country, thus expand its networks and partnerships around emergency preparedness and response work, reach beyond the Rohingya refugees, also targeting the vulnerable host groups in Cox Bazar and other parts of Bangladesh.
Purpose of the Role
The purpose of this role is to provide program management support and oversight to technical teams in place as well as the overall management of the implementation process of the program activities of WPE Team.
Fundamental Responsibilities:
A. Staff/Team Management:
•Directly supervise Sr. Managers of WPE team
•Maintain open and professional relationships with team members, promote team spirit and provide supervision and guidance to enable staff to carry out their duties effectively
•Ensure that the monthly timetable sheets and performance reviews are regularly informed and transmitted on time
•Plan and supervise the staff activity plan, in order to ensure compliance with the work plan, days off and staff training and their skills development
•If necessary, identify the staff performance problem and work with human resources to document and respond to it in accordance with HR Policy
B. Program Management:
•Ensure that relevant project management tools are updated including work-plan, procurement plan and spending plan of all grants. Ensure that, there is mechanism in place within the tram to regularly review and update of the tools
•Closely work with M&E team to ensure that the data collection protocols are established and understood by moth program and M&E team
•Conduct regular program review meetings with the WPE team to discuss following issues at length but not limited to: BVA, timeliness of implementation, staff relations etc.
•Capacity development of senior managers on overall PCM management especially budget management
•Approve expenses, manage and monitor monthly expenses and budget execution to ensure that all expenses are in line with the approved budget
•Write program reports, including data collection and M&E report; give advice and guidance to improve the accuracy and quality required
•Work closely and coordinate with IRC logistics, finance and support staff to ensure that current activities and expenses are in compliance; including active participation in the opening and closing of projects as well as retrospective meetings
•Undertake / participate in liaison, coordination and information sharing activities with national NGOs, international organizations, donors and government
Other Responsibilities:
•Regularly undertake field visits to assess progress, and identify technical quality problems and / or other implementation problems, provide solutions and implement modifications if necessary
•Assist in data collection, surveys and the development of proposals for the sector
•Ensure that all monitoring activities are well documented, including the timely and systematic collection of data in accordance with grant requirements and for IRC M&E purposes
•Produce / contribute to IRC and donor reports in accordance with planned periods (monthly, quarterly and yearly) of grant activities, indicators and achievements
•monitor / evaluate in a consistent and proactive manner the safety and security of the team; promptly report concerns or incidents to the coordinator, community leaders and other external parties as needed to maintain / improve the security environment for IRC programs
•Perform any other function assigned by the supervisor to allow the development of IRC programs
General:
•Commit to respecting the IRC Way
•Commit to ensuring the optimal implementation of these Policies in their working environment
•Be available to carry out any other ad hoc task deemed useful by his/her direct superior or by the IRC
•Produce reports of programmatic activities at the end of each month