National Administrative Assistant
Only nationals and/or permanent residents of the country of the duty station are eligible to apply. Female candidates are particularly encouraged to apply.
VACANCY ANNOUNCEMENT TEMPORARY APPOINTMENT OF PROJECT PERSONNEL
The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development in the next fifteen years. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions. Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.
The Directorate of Programme Development and Technical Cooperation (PTC) of UNIDO is responsible for providing technical cooperation services on technological and economic issues in the following areas covered by five departments: Department of Trade Investment and Innovation (TII); Department of Programmes, Partnerships and Field Integration (PPF); Department of Agri-Business Development (AGR); Department of Energy (ENE) and the Department of Environment (ENV). The Department of Trade, Investment and Innovation (PTC/TII) supports countries in their efforts to develop through trade, investment and innovation the potential of the manufacturing sector to drive socio-economic progress. The Department is responsible for assisting countries to strengthen competitiveness in global markets through capacity-building in quality, environmental sustainability, and social accountability requirements in accordance with international management system standards and private sector requirements. It supports the establishment of linkages between producers/processors in developing countries and local, regional and global value chains (retailer, manufacturers) by developing capacities in the area of product quality. The Department provides technical cooperation and capacity-building services to enhance the contribution of the private sector to ISID. It enables investment, supports science, technology and innovation and facilitates access to appropriate sustainable technologies for developing countries. The Department promotes the upgrading of industrial enterprises and supports their integration into national and global value chains through business linkages fostering sustainable sourcing. In providing these services, the Department cooperates closely with other departments. It also relies on the coordinated deployment of UNIDO’s international network of Investment and Technology Promotion Offices (ITPOs).
PROJECT CONTEXT The overall objective of the project “PROMOVE Comércio – Building Competitiveness for Exports” (UNIDO ID 180068) is to improve trade, competitiveness and the business environment in Mozambique for greater market access for priority value chains. The programme will pursue two specific objectives and four results: Specific objective 1: Increased sustainable market-driven Quality Infrastructure services to support the production of quality products for the selected value chains: Result 1: Good governance and core quality infrastructure services at the institutional level (INNOQ) upgraded to ensure international recognition: Result 2: Increased technical competences of the conformity assessment service providers and ensuring international recognition as per the needs of the selected VCs with a focus on the provinces of Nampula, Zambezia and Maputo Result 3: Increased availability and quality of Business Development Services Specific objective 2: Improved Government coordination and implementation of the EPA trade safeguards: Result 4: Enhanced government knowledge on the legal and institutional framework required to apply EPA trade safeguards (implemented by UNCTAD) The main project counterparts are the Ministry of Industry and Commerce (MIC) and the National Institute for Standardization and Quality (INNOQ). The project duration is 4.0 years (including 6 months inception phase) with a budget of EUR 6.550,000 Mio under funding by the European Union and UNIDO with an inter-agency agreement modality with UNCTAD for the implementation of Result 4. Duty Station: Maputo, Mozambique Duration: until 31 December 2020 with possibility of extension
Under the overall supervision of UNIDO Project Managers at the Headquarter and of the National Project Coordinator, and working with the project team in the field and at Headquarter, the National Administrative Assistant fulfills the following duties: 1. Regular Office Duties: - Maintain all project records, filing system and regularly update them. - Answer enquiries and attend to visitors. - Coordinate incoming and outgoing mail and documentation, including courier services and maintain a register. - Support the project team in the preparation of draft letters, reports and memos. - Handle routine administrative processes, including, but not limited to project inventory, operational advance report, fuel report, leave report, follow up of payments to vendors/experts, etc. - Support the project team in the follow up and the delivery of inputs as provided for in the project work-plan. - Support the project team in arrangements related to all project related travel. - Maintain office stationary and supplies by anticipating requirements and placing orders timely. - Operate office machines such as computer, printer, photocopiers, scanner and uninterruptable power supplies. - Ensure all office equipment is safely kept and maintained in operational status, including office machines, project mobile phone and camera. - Conduct duties in accordance with standard operating procedures and support the continuous improvement of those procedures. - Initiate or monitor exercises related to the implementation of project 180068. - Using SAP, initiate and follow up on actions related to the project implementation as required by the Project Managers. 2. Meetings and Events: - Support project team in providing secretarial support and arranging meetings, including preparation of meeting documents, circulation of meeting documentation and drafting of minutes of meetings. - Support project team in providing secretarial support in all matters related to project events. 3. Support in-coming Missions - Provide support to incoming mission of UNIDO Officials and of international experts contracted in terms of the project - Maintain mission itinerary and provide logistic support (e.g. airport transfer, accommodation, transportation, etc.) 4. Stakeholder Management - Maintain a database of the project stakeholders, including contact details of key individuals. These include the main project stakeholders, notably the the Ministry of Industry and Commerce (MIC), the National Institute for Standardization and Quality (INNOQ) and the Delegation of the European Union to the Republic of Mozambique. - Support the project team in matters concerning project visibility and communication, including, but not limited to, distribution of pamphlets, newsletters, etc. 5. Prepare a final report of the activities carried out during the assignment.
Core Values WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially. WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner. WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective. Key Competencies WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity. WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those, we serve and who have trusted us to contribute to a better, safer and healthier world. WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work. WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.
Secondary education completed. University degree, preferably in Economics, Accounting, Business Administration or related field would be an asset. University studies in the field relevant to the post may be counted towards experience credit (not exceeding a maximum of four years of the actual period of whichever is smaller).
Fluency in written and spoken English is required. Fluency and/or working knowledge of another official UN language is desirable. # Native speaker of Portuguese.
Field of Expertise
Minimum 8 years solid work experience in a position providing support to managerial/ professional staff requiring administrative and computerized abilities and preferably in an international environment. UN/NGO technical cooperation project implementation experience would be an asset. Proficient in Microsoft Office applications.
<strong>This appointment is limited to the specified project(s) only and does not carry any expectation of renewal. </strong>