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Administrative Services Assistant, GS3, Temporary Appointment, Caracas, Venezuela

Caracas (Venezuela)

  • Organization: UNICEF - United Nations Children’s Fund
  • Location: Caracas (Venezuela)
  • Grade: GS-3, General Service - No need for Higher Education - Locally recruited position - Administrative support
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
  • Closing Date: 2020-04-06

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Under the supervision and guidance of the Administrative Officer, the Administrative Services Assistant is responsible for executing a broad variety of routine tasks for the respective unit requiring full knowledge of UNICEF administrative procedures, processes and policies.

The fundamental and primary mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in child survival, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

For every child, [A FAIR CHANCE]

The socio-economic and political crisis in Venezuela has further deteriorated since 2015 and led to growing humanitarian needs.

UNICEF is one of the UN agencies with the largest operational footprint in Venezuela. As part of the UN Venezuela Scale-Up Strategy, UNICEF has revised its Country Programme Document with a Scale-up Plan which is expanding the scope and reach of its cooperation to address emerging needs of children and women, downstream including enhancing strategies, field presence and service delivery activities.

In Venezuela, the Operations function is a strategic Business Partner role, assuring the best use of UNICEF assets in alignment with sound management practices, office priorities and goals to deliver results for children.

How can you make a difference?

1. Effective administrative management, providing support to ensure efficient operation of the office, supporting the staff through a variety of tasks related with the operations of the premises.

  • Monitor the premises to ensure that it remains safe, secure, and well-maintained.
  • Notify management of occurring deficiencies or needs for repairs
  • Make adjustments and minor repairs
  • Troubleshoot issues with AC system, lighting and indoor climate control as necessary
  • Ensure meeting rooms are maintained and fully equipped

2. Stationery and cleaning products inventory

  • Maintain stationery and cleaning products inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies

3. Other administrative support.

  • Carry out administrative duties such as small purchases, filing, typing, copying, binding, scanning etc.
  • Coordinate repairs to office equipment and premises.
  • Undertake any other duties assigned by the supervisor.

To qualify as an advocate for every child you will have…

  • Education: Completion of secundary education 
  • A minimum of 1 year of relevant professional experience in clerical, operations or administrative work.
  • Familiarity with Microsoft Office applications is required.
  • Developing country work experience and/or familiarity with emergency is considered an asset.
  • Fluency in Spanish is required. English Working Knowledge is considered an asset.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.

The functional competencies required for this post are...

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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