Partnerships Officer (HACT), NO-B, Temporary Appointment (364 days), Khartoum, Sudan - OPEN for Nationals of Sudan ONLY)
Looking for a HACT Officer to provide professional financial, operational and administrative assistance throughout the programming process by preparing, managing and/or executing a variety of technical and administrative tasks to facilitate the effective implementation of HACT in line with the UNICEF HACT Policy and CSO Procedure
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, Hope www.unicef.org/sudan
Sudan, surrounded by the Central African Republic, Chad, Egypt, Ethiopia, Eritrea, Libya and South Sudan, positioned next to East, West, South and North Africa, is surrounded by complex conflicts in an unpredictable, volatile and rapidly evolving region. Sudan is by size the third biggest country in Africa, with a diverse population of around 42 million people. Sudan’s children make up half of the total population, and the past two decades have seen their lives significantly improve: fewer girls and boys are dying before their fifth birthday, primary school attendance is increasing, immunization coverage is high and the country remains polio free. Still, millions of children continue to suffer from protracted conflict in Darfur, the Kordofans, and Blue Nile, from seasonal natural disasters, malnutrition and disease outbreaks, and from under-investment in basic social services. More than three million of Sudan’s school aged children are not in the classroom. UNICEF has been in Sudan since 1952 and continues with a presence in 12 of Sudan’s 18 states.
How can you make a difference?
The Partnerships (HACT) Officer reports to the Implementing Partnership Management Specialist. The HACT Officer provides professional financial, operational and administrative assistance throughout the programming process by preparing, managing and/or executing a variety of technical and administrative tasks to facilitate the effective implementation of HACT in line with the UNICEF HACT Policy and CSO Procedure
Key function, accountabilities and related duties/tasks
Summary of key functions/accountabilities:
- Support to HACT planning during the programming process
- Support to implementation of assurance activities
- Review and use of HACT reports
- Networking and inter-agency partnership
- Knowledge management and capacity building
- Support to partnership management
Support to the HACT planning during the programming process
- Participate in HACT planning and discussions and support the development and completion of HACT plans through the research, collection, analysis and reporting of related information/data to facilitate planning and priority setting for HACT activities.
- Provide technical and operational support throughout the process by executing/administering technical, operational and administrative transactions and preparing related materials/documentations to ensure the incorporation of HACT into the country programme.
- Follow-up on planning and implementation of assurance activities (micro assessments, programmatic visits, spot-checks and audits), in collaboration with programme staff and relevant operations colleagues and external entities as needed.
- Prepare information on shared IP with other UN agencies and facilitate joint planning and execution of micro assessments and audits in line with the UNICEF HACT Procedure.
Support to implementation of HACT activities
- Serve as reference person on HACT implementation in the office.
- Support Implementing Partnership Management and Operations Specialist in the execution of HACT activities undertaken by external service providers through scheduling, arranging briefings and supporting related administrative needs to ensure service providers have appropriate and comprehensive information for effective and efficient completion of their assignments.
- Conduct and/or coordinate spot checks, and other auditing activities, of implementing partners in collaboration with other CO staff.
- Conduct accounting and financial research when required to ensure the proper use of UNICEF’s resources.
- Contribute to the development and monitoring of implementation of CO HACT related SOPs and internal procedures, including for escalation of issues identified through assurance activities.
Review and use of HACT reports
- Support the recording and updating of risk ratings and recommendations of implementing partners in VISION through review of the Vendor Master and provision of relevant information to appropriate colleagues in the CO.
- Maintain a central repository (eTools) for HACT decisions, partnership documentation and reports to provide timely and current information to facilitate implementation of HACT in the CO.
- Support in reviewing assessments and programme assurance and audit reports to identify areas of weaknesses related to the implementation of HACT and keep supervisor/partners informed of findings for timely action and/or intervention.
Networking and inter-agency partnership
- Provide technical information and operational support to implementing partners, UN system partners and other stakeholders in the CO on the implementation of HACT to reinforce UN/CO harmonization and coordination.
- Build and sustain effective close working partnerships with government counterparts and national stakeholders through active sharing of HACT information and knowledge to facilitate/build their capacity for implementing HACT.
- Interact regularly with other country offices and the Regional Office on HACT.
Knowledge management and capacity building
- Identify, synthesize and share lessons learned from HACT and its implementation for integration into broader knowledge development planning and management efforts.
- Identify, synthesize and share lessons learned and best practices in the implementation of HACT.
- Contribute to the design and implementation of a capacity development strategy/initiatives for implementing partners which can be supported by UNICEF through the identification of common weaknesses in financial and procurement management from review of micro assessments and assurance activity reports of high and significant risk partners.
- Contribute to the design and implementation of a capacity development strategy/initiatives for CO staff to ensure that staff and partners have the knowledge and skills to fulfill their responsibilities under HACT.
Support to partnership management
- Support reviewing PRC submissions and calls for PRC meetings
- Document PRC minutes and assist PO’s in addressing partnership and HACT issues
- Support in ensuring PCA documents are processed within specified time
- Provide support on partnership management on eTools
To qualify as an advocate for every child you will have…
- An advanced university degree (Master’s or higher) in in International Development, Programme/Project Management, Business Administration, Financial Management, Economics, Accounting or another relevant field is required.
*A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.
- A minimum of two years of relevant professional experience (with Advanced University degree) or four years (with First Level degree) of relevant experience in the usage of MS Office software and advanced knowledge of spreadsheet and database solutions. Experience in handling of web based management systems and ERP financial, preferably SAP is an asset. Experience of IPSAS and/or IFRS likewise an asset. Experience with accounting, financial management, risk management is an additional asset.
- Developing country work experience and/or familiarity with emergency is considered an asset.
- Fluency in English and at least oral Arabic is required. Knowledge of another official UN language is an asset
For every Child, you demonstrate…
Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
UNICEF is committed to diversity and inclusion within its workforce and encourages qualified candidates from all backgrounds, irrespective of gender, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
View our competency framework at
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.