Programme Assistant

Eligibility criteria

Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.

Description of task

Under the overall leadership of the Programme Manager of UNDP China, Division Chief of CICETE, the National Project Director of Project Coordination and Management Office (PCMO), the UNV China Office, and under the direct supervision of the Project Manager of the Project Implementation Office (PIO) housed at the Guangna Group for the UNDP Wuhai Project, the National UNV, as Programme Assistant, will undertake the following tasks as well as other tasks as requested by the PIO, CICETE or UNDP to support the project's implementation and management:

• Drafting documents in English and/or Chinese as required by UNDP programme management cycles and/or by the programme team, including but not limited to quarterly and annual reports, work plans, budget and financial reports, communications products such as news articles, press releases etc.
• Coordination for the implementation of project activities and with project partners;
• Develop and update the project activity inventory to keep track records of activity progress and project impact;
• Providing solid support to the procurement of goods and services as designed in the Project Document, and assisting timely and effective quality control on the deliverables;
• Provide administrative, interpretation and translation support to the project implementation;
• Assisting the timely communication with all stakeholders to ensure aligned understandings of policies, project guidelines, progress etc.
• Keeping financial records to support the management of project budget;
• Coordination with all project implemention stakeholders to ensure the in-time submission of necessary financial reports and consolidate data as needed;
• Cross-checking and archive project documentations and advise the programme team on issues that potentially requires attention;
• Drafting knowledge sharing products and lessons learned for the project, with regards to not only the technical knowledge but also best practices for programme cycle management, stakeholder engagement etc.
• Supporting project monitoring and evaluation, including internal and external assessments and/or evaluations;
• Liaising with the programme team and UNDP M&E team to support enforcement of all mitigation measures against all identified possible risks;
• And other tasks as assigned by the programme team (the PIO, PCMO, CICETE and UNDP).

Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

At least a bachelor's degree in mining management, environmental policy or sciences, international development, international relations, public policy or administration, project management or a related field.

Required experience: 24 Months Experience remark:

• Minimum 2 years of relevant work experience, including full-time internships and volunteering; previous experience and exposure to development project cycles, preferably in a non-governmental or inter-governmental setting;
• Experience in providing administrative, interpretation and translation support to the projects;
• Experience in project finance, especially tracking financial expenditures;
• Proven ability to maintain tactful and effective communications with different stakeholders with tailored language, and arrange stakeholder meetings and/or workshops;
• Experience in environmental protection-related research, environmental education, public awareness of environmental protection, and environmental restoration projects are strong assets;
• Substantive knowledge of environment and energy, particularly the mining sector and its impact on the environment and ecology, as well as the challenges and solutions to green transitioning of resource-dependent economies are strong assets.

Language skills:

• Chinese(Mandatory), Level - Fluent
• English(Mandatory), Level - Fluent

Area of expertise: Development programme management, Administration and administrative assistance, Sustainable natural resources management and climate change adaptation Area of expertise details:

Position Competencies:

· The ability to communicate, present, translate and intepret accurately and effectively, both verbally and written, in English and Chinese;

· Excellent computer skills, in particular, mastery of all applications of the MS Office package;

· Excellent organisation skills and the ability to deliver results at pace;

· Ability to work at a fast pace and to manage competing priorities;

· Outstanding problem solving skills even when little support/guidance is available;

· Good interpersonal skills and team spirit;

· Demonstrating a strong interest and capacity to learn on the job;

· Resilient and adaptable to various environments of different background and cultures;

· The preparedness to work in the mining districts in Wuhai, where the air quality is sometimes affected by the local mining industries.

Corporate Competencies:

· Demonstrates commitment to UNDP’s mission, vision and values;

· Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Driving license: No Competencies values:

Accountability, Adaptability and Flexibility, Planning and Organizing, Professionalism, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

First register your profile at https://vmam.unv.org/candidate/signup.

Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

First update your profile at https://vmam.unv.org/candidate/profile.

Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Watch this video for the specific steps you must follow to register on the UN Volunteers' Global Talent Pool https://www.youtube.com/watch?v=VT5uJ_FolWU

This is a national UN Volunteer assignment, therefore only nationals of China and legal residents in the country with a residency permit, the status of refugee or with the status of being stateless are eligible to apply.

Application deadline: 08 April 2020