National Professional Officer (Administration)

FAO's Subregional Office for the Caribbean (SLC) is responsible for developing, promoting, overseeing and implementing agreed strategies for addressing subregional food, agriculture and rural development priorities. It develops and maintains relations with subregion-wide institutions including Regional Economic Integration Organizations (REIOs). The Subregional Office is a subsidiary of FAO's Regional Office for SLC.

SLC is located in Barbados and is responsible for 13 countries of the Subregion. SLC houses the FAO Country Office for Barbados and the other 6 OECS (Organization of the Eastern Caribbean States) countries (Antigua and Barbuda, Barbados, Commonwealth of Dominica, Grenada, St Lucia, St Kitts and Nevis and St Vincent and the Grenadines).

The National Professional Officer (Administration) reports to the Administrative Officer and is under the overall guidance of the Subregional Coordinator, SLC.

Programme administration and financial management, including accounting and personnel administration.

Effective and efficient provision of administrative support to the regular programme and project activities.

• Plans, organizes and coordinates the office's administrative services;
• Provides administrative support in the implementation of FAO collaborative programmes and ensures periodic monitoring of their implementation;
• Plans and implements procedures, norms and systems in compliance with existing policies, for a full range of administration-related processes;
• Manages and supervises the administrative team, liaising with the International Administrative Officer;
• Reviews and analyses data from a wide variety of sources, including FAO's corporate systems and database;
• Prepares reports, financial and budgetary estimates for projects; plans and organizes the application, control and accounting of approved budgetary allocations by projects and programmes; prepares special reports for budget preparation, audits and other requests;
• Reviews accounts, processes payments in accordance with established rules and liaises with local banks and financial institutions;
• Oversees the financial and administrative correspondence and filing system of the office;
• Monitors the receipt of government contributions and ensures that all procurement and custom clearances for programmes, projects and the office are properly requested and obtained;
• Ensures the compliance with the Organization's security guidelines (Minimum Operational Security Standards, MOSS).

• National of Barbados
• Advanced university degree in a field related to business or public administration
• Two years of relevant experience in office management, administration, accounting and/or audit, budget or finance
• Working knowledge (Level C) of English
• Working knowledge of the local language (if not English, French, Spanish, Arabic, Russian or Chinese)

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

• Work experience in more than one location or area of work, particularly in field positions is desirable
• Extent and relevance of experience in the field of office management and administration including supervisory experience
• Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures
• Extent of knowledge of FAO's corporate systems and database, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset
• Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field
• Working knowledge of another FAO language, in particular, Spanish is considered a strong asset.