Supply Chain Officer-Procurement
Melkadida
- Organization: IRC - International Rescue Committee
- Location: Melkadida
- Grade: Junior level - Junior
-
Occupational Groups:
- Logistics
- Procurement
- Supply Chain
- Closing Date: Closed
Requisition ID: req8732
Job Title: Supply Chain Officer-Procurement
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Melkadida, Ethiopia
Job Description
About the IRC Job overview Key Working
Relationships:
The International Rescue Committee
(IRC) responds to the world’s worst humanitarian crises and helps people to
survive and rebuild their lives. Founded in 1933 at the request of Albert
Einstein, the IRC offers lifesaving care and life-changing assistance to
refugees forced to flee from war or disaster. At work today work in over 40
countries and 22 U.S. cities, we restore safety, dignity and hope to millions
who are uprooted and struggling to endure. We, at the IRC lead the way from
harm to home.
The Procurement Officer is
responsible for the efficient coordination and management of procurement
functions for IRC’s office. The position holder will procure Program supplies,
services and equipment, whilst ensuring good practices and maintaining audit-compliant
records. You will ensure that all purchases of goods and services are done
transparently, at the best available price, and in compliance with IRC and
donor procurement policy and procedures.
Key responsibilities
1. Procurement Planning
- Working closely with Procurement
Manager, and other internal and external partners, you will effectively plan
and support program implementation by:
- Collecting, organizing and
analyzing data market information and data to enable effective procurement
planning
- Preparing and implementing
procurement plans following related IRC procurement Standard Operating
Procedures (SOPs)
- Monitor supply market and
conduct market surveys & analysis to ensure value for money in procurement.
2. Procurement
- Responsible for implementing
procurement plan and strategy and ensuring all procurement needs are met on
time in line with GSC and donors’ standards, the role holder will:
- Support the development of
procurement specifications
- Process approved Purchase
requisitions through the procurement software ensuring data accuracy.
- Initiate and process Request
for quotations (RFQ) and Request for proposals (RFP).
- Train and certify procurement
committee members and participate in tender meetings and evaluations.
- Prepare bids analysis and other
bidding documents for approval.
- Conduct negotiations with
suppliers that is transparent and documented.
- Review procurement documents
for accuracy before taking payment for approval.
- Collaborating with all
departments by Coordination with finance, grants and program to ensure
smooth and timely procurement
3. Contract
Management
- You will lead the contracting
process so that the terms and conditions, and contracting procedures as
provided by Global Supply Chain are followed.
- To achieve this, you
will:
- Prepare and executing
contracts for recommended bidders
- Timely renew qualifying
contracts and Master Agreements.
- Execute contracts against set
performance indicators
4. Supplier
Management
- The role will lead supplier
relationships and performance to ensure that Suppliers adhere to Service Level
Agreements (SLAs), and that there is precise record keeping. This includes:-
- Maintaining suppliers’ files
and documentation
- Monitoring and documenting
supplier performance
- Maintain supplier performance
score cards.
5. Compliance
and Ethics
- You will assist in identifying and
analyzing compliance risk in procurement processes and in implementing donor
rules & r Regulations for all procurement by:
- Implementing due diligence for
suppliers, this includes conducting reference checks, supplier visits etc.
- Providing consistent and
constructive support to other departments to ensure compliance with
policies and procedures
- Identifying and reporting
procurement red flags across the procurement value chain
- Implementing corrective action
plans (CAPs) in response to internal and/or external audit queries
6. Reporting
- You will support timely and
accurate reporting by:
- Preparing and submitting
accurate monthly reports to the Procurement Manager on time.
- Supporting with developing and
updating the procurement plans (assigned) as required.
- Submitting monthly list of
commitments to Procurement Manager/Supply Chain Coordinator and Finance
- Submit periodic procurement
tracking report for specific Grants that you are assigned to.
7. Team Leadership and
Development
- Setting procurement team
members' objectives
- Documenting training needs
- Ensuring that all procurement
staff and counterparts are trained to standard
Internal: Regular relationships with program
staff, Operations staff and country Supply Chain staff at all levels
External: Vendors and Services providers.
Qualifications
Requirements:
- Education: Diploma/Degree/master’s in business management/Management,
Accounting, Purchasing and Supplies management or related fields of study
Work Experience:
- Minimum Six
years of experience for diploma holders and Three years of experience for
degree holders Two years for postgraduates
- Excellent ability of
speaking and writing English language, Amharic and Somali language advantageous.
- Experience working with NGO
preferred.
- Demonstrated Skills and
Competencies:
- Knowledge of generic
procurement procedures and practices
- Proven success as a
procurement leader within supply chain including planning, procurement and
logistics
- Good collaborator and
influencer with effective interpersonal and analytical skills who work
seamlessly across cultures, organizational units and suppliers.
- Knowledge and experience in
procurement plans, strategies, market analysis techniques, procurement and
contracting
- Good negotiation skills
- Excellent skills in conducting
market analysis and sourcing strategies.
- Able to work effectively in a
highly matrixed structure
- Good mathematical skills.
Gender Equality
IRC is committed to narrowing the
gender gap in leadership positions. We offer benefits that provide an enabling
environment for women to participate in our workforce including parental leave,
gender-sensitive security protocols and other supportive benefits and
allowances
IRC is an Equal Opportunity
Employer. IRC considers all applicants on the basis of merit without regard to
race, sex, color, national origin, religion, sexual orientation, age, marital
status, veteran status, disability or any other characteristic protected by
applicable law.
Our Values
The IRC and IRC workers adhere to
the values and principles outlined in IRC Way-Standards for Professional
Conduct. These are Integrity, Service, and Accountability. In accordance with
these values, the IRC operates and enforces policies on Beneficiary Protection
from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment,
Fiscal Integrity, and Anti-Retaliation.
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