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Partnership & Reports Associate, SC6, Dhaka

Dhaka

  • Organization: WFP - World Food Programme
  • Location: Dhaka
  • Grade: Consultancy - SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement
  • Occupational Groups:
    • External Relations, Partnerships and Resource mobilization
    • Documentation and Information Management
    • Public, Private Partnership
  • Closing Date: Closed

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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

The Bangladesh Country Strategic Plan (CSP) 2017-2020 aims to contribute to five Strategic Outcomes that are aligned to four Strategic Results of SDG 2 (Zero Hunger) and SDG 17 (Partnerships for Development). A total of 14 activities are planned to be implemented to achieve the contributions to the 5 Strategic Outcomes.

Under the Integrated Road Map (IRM) WFP has committed to a new way of working, linking not only all activities to the defined Strategic Outcomes, but also linking the resources used for implementing the activities to the results achieved.

The five strategic outcomes are:

 SO1: Vulnerable groups in rural and urban settings are supported by enhanced national actions to improve their nutrition indicators in line with national targets by 2020;

  • SO 2: The most vulnerable population of Cox’s Bazar, the Chittagong Hill Tracts and disaster-stricken areas have enhanced food security and nutrition;
  • SO 3: Innovative approaches to enhance the resilience of food insecure households exposed to climate-related shocks and stresses are validated by 2020; and
  • SO 4: The humanitarian response system for large-scale natural disasters in Bangladesh can respond with reduced cost and lead-time.
  • SO 5: Humanitarian and development partners in Bangladesh have access to reliable services in the areas of supply chain and emergency telecommunications during crises.
JOB PURPOSE

Guided by the Country Director, and under the direct supervision of the Head of the External Relations and Communication Unit the Partnerships and Reports Associate will support the effective management of relationships and collaboration with external partners.

To ensure a flow of relevant information between WFP and partners, and support opportunities for synergies that maximize results.

KEY ACCOUNTABILITIES (not all-inclusive)

The Partnerships and Reports Associate will be responsible for the following activities:

Partnerships:

  • Liaise as needed with Donors, NGOs and other UN agencies;
  • Collate data and contribute to the preparation of accurate and timely funding proposals and donor reports;
  • Contribute to planning and organizing high level visits and missions including budget preparation, itinerary etc.;
  • Coordinate donor meetings, attending and taking minutes where required;
  • Supports external meetings and events (e.g., meetings with Government and high-ranking officials);

Information and Knowledge Management:

  • Support knowledge management content creation, curation and sharing with relevant stakeholders.
  • Support in the development of case studies and provide technical assistance to programme units and external counterparts as and when required;
  • Maintain a database for:  contact list of donors, media outlets, donor visibility contents and relevant to support the flow of information;
  • Manage the archiving of grant agreements in accordance with relevant policies;
  • Conduct field visit to collect information and stats for on-going programmes/ projects, when required;
  • Draft SOPs as needed to support the efficient functioning of the External Relations and Communications Unit.
  • In collaboration with the Resource Management Unit, assist in drafting a monthly resource outlook and mapping of donor contributions.
KEY ACCOUNTABILITIES (Continue)

Reports:

  • Prepare monthly factsheets, fast facts for CO internal and external use, in collaboration with the relevant units (e.g. Nutrition, M&E, Logistics, Pipeline/Resource Management);
  • Manage reports calendar on SharePoint, track and collate data to support managers and ensure all work is documented;
  • Support the drafting of the annual country report (ACR) and impact reports;
  • Produce regular newsletters on WFP’s activities and programmes;
  • Compile field level information (e.g. list of CPs) required for operational reports to donors;
  • Draft situation reports and briefs summarising WFP activities; assist in the preparation, drafting and editing of all other reports required by regional office and Headquarters;

Other Tasks:

  • Perform any other tasks as required
4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
  •  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
  •  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
  •  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

  • Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
  •  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
  •  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
  •  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

  • Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
  •  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
  •  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
  •  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
  •  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
  •  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
  •  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.
FUNCTIONAL CAPABILITIES
Capability Name Description of the behaviour expected for the proficiency level
Programme Lifecycle & Food Assistance Demonstrates ability to identify key variables and contextual factors that affect food assistance problems and programmes throughout the lifecycle to inform quality programme design or re-design.
Transfer Modalities (Food, Cash, Vouchers) Demonstrates ability to implement, under guidance, food assistance programmes deploying the full range of transfer modalities with an understanding of basic principles guiding modality selection and implementation.
Broad Knowledge of Specialized Areas Understands basic technical concepts and data and their relevance to food assistance programmes.
Emergency Programming Displays capacity to provide inputs into the development, implementation and realignment of high quality emergency programmes.
Strategic Policy Engagement w/Government Understands and applies basic principles of engagement with government counterparts at the national or local level.
STANDARD MINIMUM QUALIFICATIONS

EDUCATION: Advanced University degree in Political Science, Communications, Economics, Statistics, Information Management, Journalism, Business Management, Social Sciences or other relevant field, or First University degree with additional years of related work experience and/or training/courses

EXPERIENCE: Minimum 5 years of working experience included 1 year of post graduate experience in the relevant field of work, with a background and interest in international humanitarian development.

KNOWLEDGE&SKILLS:

  • Interpersonal skills, analytical skill, communication skill with high-level officials, consistency in advice and follow-up, ability to work with diverse teams, capability to provide sound advice and independent ability to facilitate coordinated planning and subsequent follow-up on implementation and reporting, ability to communicate clearly both orally and in writing;
  • Ability to work in a team, flexibility in accepting work assignments outside normal desk description;
  • Innovative skills and commitment to support WFP Bangladesh in achieving gender parity among the national staff in all functions, levels and locations.

LANGUAGE: Excellent written and oral/communications skills in English

TERMS AND CONDITIONS

Contract Type           : Service Contract

Contract Duration     : 12 months

Duty Station              : Dhaka, Bangladesh

Nationality                 : Bangladeshi only

Monthly Net Salary   : BDT  103,091

DEADLINE FOR APPLICATIONS

12 April 2020

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Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

This vacancy is now closed.
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