Supply Chain Manager

Overall purpose of the role: 
In DR Congo, DRC provides emergency support to displaced persons through the provision of Protection, Education, Shelter, and other services. DRC also works to address the root causes of conflict and support durable solutions for conflict-affected populations. This role has the overall responsibility for leading, coordinating and overseeing the provision of an effective and timely logistics support to all DRC programs in relation to procurement, stock management, assets, fleet management and communications in Congo. 

Main responsibilities
Procurement/Supply Management

• Support the management and tracking of project orders in the DRC Dynamics.
• Assist in developing an efficient and effective supply chain; keep an updated database of local suppliers and prices of frequently needed goods and services; where necessary.
• Carry out extensive supplier and market reviews and maintain a preferred supplier list, where possible.
• Support programme teams in the development of procurement plans.
• Organize, plan and prioritise project supply needs - ensuring efficient and timely delivery to point of distribution as necessary.
• Ensure compliance with donor requirements, rules and regulations relating to logistics, particularly in relation to local procurement and anti-corruption measures
• Uphold and promote understanding of the DRC’s procurement policy. Provide trainings and briefings for all field staff, both national and international, making sure that staff understand and apply the guidelines.
• Lead tender committee processes for large procurements

Warehouse Management

• Support effective warehouse management in accordance with the DRC Operations Handbook and/or donor requirements.
• Support the security of stock through the implementation of effective controls and do spot checks in warehouses during field visits.
• Submit timely and accurate stock reports through the DRC Dynamics.
• Strengthen staff capacity and warehouse management processes.
• Investigate all stock discrepancies and provide a report of the procedure and findings.
• Organize disposal of old stock and assets

Assets and Premises Management

• Ensure all required and available communication equipment are installed and working and functioning properly; supporting regular maintenance in consultation with the Base Managers and the Head of Support Services.
• Train staff on use of communication equipment and communication protocols.
• Ensure that the Fixed Asset Register (FAR) is updated and verified quarterly in Dynamics and copied to the Head of Support Services.
• Ensure that all procedures and documents pertaining to Asset Management as per the DRC Operations handbook are in place and being followed.
• Ensure donation certificates with recipient’s signature are obtained and filed for all assets and equipment donated to beneficiaries/partner groups or received from donors.

Transport/Fleet management

• Ensure a robust maintenance system for both owned and rented vehicles is in place and that maintenance works are property documented.
• Ensure well-maintained and functional transport fleet for staff and material needs, including vehicle allocation in Congo.
• Review monthly transport reports and monitor fuel/Maintenance consumption/Performance.
• Monitor the maintenance conducted on DRC owned vehicles by external service providers.
• Staff Management & Capacity Building
• Effectively convey procurement and logistics procedures to staff and supervise their implementation.
• Build staff capacity on logistics management, through direct training, on-the-job coaching, and seeking opportunities for external training where appropriate.
• Participate in the capacity building of local partner(s) for logistics management
• Facilitate and promote effective communication and coordination mechanisms between logistics staff and other departments
• Support DRC’s global understanding and learning on logistics good practice through sharing and exchange of tools
• Design logistics induction for new comers, partners and conduct it whenever possible.

About you
To be successful in this role we expect you to have excellent organizational skills, knowledge of donor rules and regulations and ability to collaborate effectively with a diverse team.

In this position, you are expected to demonstrate each of DRC’ five core competencies: 

• Striving for excellence: You focus on reaching results through the regional team both to position DRC and ensure excellence in all deliverables.  
• Collaborating: You lead country initiatives and processes by involving relevant parties and encouraging feedback.  
• Taking the lead: You take ownership and initiative while aiming for innovation.
• Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively.
• Demonstrating integrity: You act in line with DRC’s vision and values.  

Qualifications and Technical Competencies

• A University degree in relevant discipline and a minimum of 5 years of experience from working as a senior Supply Chain Manager in complex humanitarian contexts and knowledge of Supply Chain management systems  and approaches by INGOs.
• In depth knowledge of field Logistics, including procurement systems, fleet management, warehousing and distribution. Experience working for INGOs in East Africa and Great Lakes, a plus.
• Moreover, we also expect the following:
• Proven capacity-building ability, including training, coaching and mentoring staff.
• Willing to live in basic living conditions
• Flexibility, reliability, cultural sensitivity, resilience and resourcefulness
• Ability to cope with stress, to work under pressure in often strict deadlines.
• Ability to work on own initiative and in a team
• Willingness to travel extensively across Congo and at short notice.
• Excellent knowledge of Microsoft Office and experience using an integrated Enterprise Resource Planning (ERP) system.

Desirable

• Experience in DR Congo highly desirable
• Basic practical knowledge of graphic design software (InDesign, Scribus, Photoshop etc.).
• Additional languages desirable

Languages

• Full professional proficiency in French
• Full professional proficiency in English 
• knowledge of Swahili desirable.

Reporting
The Supply Chain Manager will report to the Head of Support Services

Conditions

Contract:    This is a one year contract.  Salary and other conditions are offered in accordance with DRC’s Terms of Employment for Expatriate staff.  This position is graded at Employment Band M.F and is unaccompanied.

Duty station:    Position to be based in Goma.  

Availability:        May 2020

Further information: For questions regarding the vacancy please contact reuben.atsiambo@drc.ngo

Commitments:     
DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework. All DRC staff must be committed to the Red Cross Code of Conduct, as well as the Core Humanitarian Standards.

Applications 
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV in English, will be considered. 

DRC only accepts applications sent via our online-application form on www.drc.dk under Vacancies. 

Please submit your application and CV in English no later than 19 April, 2020.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels.  In light of this, women candidates are particularly encouraged to apply to bridge the gender gap. 

Equal Opportunities: DRC is an equal opportunity employer.  We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees.  We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status or other protected characteristics.