Finance Associate

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Work life harmonization

UNOPS values its people and recognizes the importance of balancing professional and personal demands.

Afghanistan
UNOPS strategy for Afghanistan is aimed at providing maximum support to the Government and people of Afghanistan though the delivery of projects and services in line with the government’s own priorities. The UNOPS Afghanistan has been established as an organizational mechanism to deliver a range of projects for which UNOPS has been designated as the implementation agency. At present, UNOPS AFGHANISTAN is implementing a number of projects in a range of sectors including infrastructure (roads and schools) development, capacity building to various ministries, and environmental protection, among others, on behalf of the Government of Afghanistan and the donor community.

The functional objective of UNOPS Afghanistan is to deliver projects in an efficient and effective manner, to achieve the development outcomes sought by the Government of Afghanistan and the donor community, where capacity building is always considered and encouraged. The aim of UNOPS Afghanistan is to provide implementation services to the Government of Afghanistan, the donor community and partner agencies in the reconstruction and development of the country. In doing so, UNOPS aims to exceed client expectations in the delivery of quality services throughout the country.

In order to ensure sound projects and financial management of bilaterally funded projects in AFOC, and support the development of further projects in the portfolio, UNOPS is seeking qualified candidates for the position of Programme Manager, RSHQ.

Established in 2015, Resolute Support (RS) is a NATO-led, non-combat mission with a mandate to train, advise and assist the Afghan National Defence and Security Forces (ANDSF), who assumed nationwide responsibility for Afghanistan’s security following the conclusion of the previous NATO-led International Security Assistance Force (ISAF) mission.  

The purpose of RSHQ is to help the Afghan security forces and institutions develop the capacity to protect its citizens in a sustainable manner and to manage/improve security enhancements with Kabul city.  The purpose of the UNOPS/RSHQ engagement is to support NATO for both the ANA Trust Fund and Kabul Security Force funding streams; for procurement of goods and services, contract management, maintenance of equipment(s), physical security enhancements, construction projects and construction work packages, as well as coordination and facilitation of RSHQ operations, programs and activities (non-kinetic only).

The UNOPS/RSHQ engagement is a complex and challenging programme which is set to expand significantly during 2020 and beyond.

Purpose and Scope of Assignment

Under the overall supervision of the Programme Management Specialist for the RSHQ Program, the incumbent will closely work with the AFOC Finance unit, and be responsible for the following duties:

●      Create Account payable vouchers for the RSHQ Program and review vendors in UNOPS’ ERP system (oneUNOPS).

●      Review and examine that oneUNOPS ERP payment requests for services, supplies and equipment, payroll as well as those pertaining to personnel, to ensure that these are in accordance with the Financial Regulations and Rules of the UNOPS.

●      Examine payment requests with regard to their validity and completeness prior to processing and ensure that disbursements are within the established guidelines and authorized limits and availability of funds.

●      Run the pay cycle.

●      Prepare EFT’s to ensure timely transfer of funds to the respective beneficiary’s accounts.

●      Respond to queries from the AFOC Finance unit, the Office of the Regional Director, UNOPS Headquarters and beneficiaries related to the payments, and follow-up with the bank to speed up the transfer of payments.

●      Maintain internal expenditure control systems to ensure that vouchers processed are matched and completed, transactions are correctly recorded, and transactions are posted correctly in oneUNOPS ERP.

●      Analyse, review and make recommendation on vendor payments which will be done through oneUNOPS ERP.

●      Resolve budget check errors and match exceptions in oneUNOPS ERP.

●      Run and analyse data queries in oneUNOPS ERP to ensure accuracy of data entry performed.

●      Perform periodical review of the processing of operational advance transactions performed by RSHQ projects. This includes review of the transactions, verification, follow–up on erroneous entries and post-review of the transactions on a sample basis.

●      Follow-up on the advances extended to RSHQ projects and its recovery within the allowed time frame.

●      Provide information needed to respond to audit findings related to the RSHQ Program and Projects.

●      Assist the Programme Management Specialist in meeting deadlines.

Education

●      Completion of secondary school is required.

●      First University Degree preferably in Finance, Economics, Business Administration, Public Administration or equivalent disciplines is desirable but not required.

●      Relevant certification in financial management or accounting a distinct advantage.

Experience

●      Six years of relevant working experience within the areas of financial management and/or accounting is required.

●      Experience with financial management using electronic systems and environment is desired.

●      Proficient in the use of contract management software and experience in handling web-based management systems.

●      Some experience in UN system organizations is desirable.

●      Experience in use of Enterprise systems including OneUNOPS is desirable

Language Requirements:

• Fluency (oral and written) in English is essential.

Contract type: Local ICA Contract level: LICA-6
Contract duration: Ongoing ICA - Open-ended, subject to organizational requirements, availability of funds and satisfactory performance 


For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.