UN Women: Operations Associate
Abu Dhabi (United Arab Emirates)
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
The UAE Liaison Office for the Gulf Cooperation Council (GCC) was inaugurated in 2016 to focus on 3 areas in terms of its mandate. These include advocacy for UN Women to drive its global mandate, resource mobilization for UN Women programs globally, and coordination of partnerships to drive the work and strategic priorities of UN Women in the GCC region. The office acts as a liaison between UN Women globally and stakeholders in the GCC from the private sector, government, academia and non-profits. The office reports to UN Women global headquarters.
Under the supervision of the Head of the Liaison Office, the Operations Associate works in close collaboration with the Liaison Office team and Head Quarter Offices and most directly with Resource Mobilization Section, Division of Management and Administrative Services and Human Resources to exchange information and ensure consistent service delivery of the Annual Work Plan of the UN Women Liaison Office for the GCC.
Duties and Responsibilities
Provide Administration and operational support:
- Review the quality and timeliness of services provided by reference to corporate standards and by reference to standards/indicators established within the office, In collaboration with the Liaison Office team;
- Carry out business processes mapping and establishment of internal standard operating procedures in Finance, Human Resources Management, Procurement, logistical, and ICT services;
- Provide recommendations to ensure compliance of operations with UN Women rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets and monitoring of achievement of results;
- Participate in UN Operations Management Team for effectiveness, efficiency, coherence and impact of UN operational activities;
- Work closely with the HQs on follow-up to audit recommendations and observations related to administration and operations.
Provide budgetary and financial administration support:
- Ensure full compliance with UN Women rules and regulations of financial processes, and implementation of the effective internal control framework;
- Provide administrative and coordination support to Office Management in the budgetary planning and monitoring;
- Ensure all financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures;
- Process travel requests;
- Review and verify accuracy and relevancy of the supporting documents for payments and financial reports;
- Maintain up to date and accurate data in Atlas and take timely corrective actions on erroneous data;
- Ensure that all supporting documents on financial transactions are secured and properly filed.
Provide Human Resources Management support:
- Provide administrative support to human resources activities such as processing documents for recruitment and engagement of consultants and leave management overview in full compliance with corporate human resources policies and strategies;
- Provide administrative and coordination support contract management including appropriate use of different contractual modalities;
- Help ensure proper administration of staff benefits and entitlements and ensure staff is advised on request on entitlements;
- Follow up on performance planning and review compliance requests and reporting as well as disseminating information on learning.
Provide Procurement and Logistical services support:
- Ensure full compliance of procurement activities with UN Women rules, regulations, policies and strategies; implementation of the effective internal control, proper functioning of a client-oriented procurement management system;
- Prepare procurement plans for the office and support their implementation monitoring;
- Review of procurement processes including submissions to the Procurement Review Committee;
- Organize joint procurement processes for the UN Agencies in line with the UN reform;
- Ensure proper management of UN Women assets, facilities and logistical services;
- Identify and promote different systems and applications for optimal content management, knowledge sharing, information provision and learning including e-registry, web-based office management systems, etc.
Facilitate knowledge building and knowledge sharing:
- Contribute to knowledge building and sharing with regards to management and operations within the Office;
- Synthesize of lessons learnt/best practices and sound contributions to relevant knowledge networks and communities of practices.
- Respect for Diversity.
- Awareness and Sensitivity Regarding Gender Issues;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637
- Ability to administer and execute administrative processes and transactions;
- Ability to extract, interpret, analyze data and resolve operational problems;
- Ability to perform work of confidential nature and handle a large volume of work;
- Strong knowledge of administrative rules and regulations;
- Strong knowledge of financial rules and regulations;
- Strong IT and web-based management skills;
- Ability to extract and interpret data.
Required Skills and Experience
- Completion of Secondary Education;
- Bachelor’s Degree in Business, Administration and Finance, would be desirable, but it is not a requirement.
- At least 6 years of progressively responsible experience in administration, finance, procurement, human resources and logistic support services;
- Experience in the use of computers and office software packages (MS Word, Excel, etc.);
- Knowledge of the GCC Region would be an asset.
- Fluency in English and Arabic is required;
- Knowledge of other UN working language is an asset.
All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.