Temporary Finance Assistant (Internship) - Tunis
Background/IRC Summary: Founded in 1933, the International Rescue Committee is a world leading non-profit humanitarian organization providing relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those uprooted or affected by violent conflict and oppression.
Job Overview/Summary: The Temporary Finance Assistant in the Tunis Office performs the day-to-day finance operations. He/she works with the Senior Finance Officer in the maintenance and oversight of the accounting operations to ensure that all finance operations in Tunis are performed in accordance with IRC and country office policy and procedures.
·Assist in the implementation of Finance policies, procedures and systems.
·To reserve/prepare CDs for all Cash payments. And share checks distribution plan with Supply chain/concerned department on weekly basis.
·Following on pending checks to be delivered to Vendors/Beneficiaries/Staff.
·Make all necessary efforts to ensure accuracy of the data entry.
·Update spread sheet on daily basis with high rate of accuracy.
·Filing all finance records and makes it available for internal /external audit and review, and trace all documents (PRs, payments, checks, and service requests), also Copying and scanning of documents.
·Scanning required documents for the intercompany charges and always updated.
·Keep up to date records for staff program advances, to be reported to Sr. Finance officer.
·Maintain Payment register for all payments received and payments returned, to make sure that there is no long outstanding payment as well as payments are not missed/lost in process.
·Focal person for All payments sent/received to/from Libya and to ensure that Libya process payments within given time period. Custodian of Check books, (preparation) and Issuance of Checks.
·Printing checks and makes sure accuracy of the checks details to minimize the voided checks.
·Following up on staff advances to be cleared before the month ends.
·Any other task assigned by supervisor(s).
Key Working Relationships:
Position Reports to: Senior Finance Officer
Position directly supervises:N/A
Indirect Reporting: N/A
Other Internal and/or external contacts: describe the nature of departments or groups the position influences or requires support from to accomplish objectives.
Internal: Support team (HR & SC) & program team
External:Suppliers & Bank