Finance & Admin. Assistant

Reporting to the Senior Field and Consortium Manager, the Finance & Admin Assistant is responsible for providing support for day-to-day administrative requirements, including ware house and petty cash management in the Urban office.

Duties and Responsibilities

Administration

• Attend to the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages.
• Ensure mail pouches to other IRC Offices are dispatched in a timely manner.
• Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc.) including telephone bills.
• Ensure proper office management through proactive engagement with office cleaner.
• Ensures OADM forms/Templates are replenished and updated.
• Assist to monitor staff movement to/from the field, trainings, etc. and provide weekly updates (Travel calendars) to relevant staffs
• Ensure proper inventory system is in place at the Urban office
• Monitor the stock flow and distribution plans and provide periodic reports 

Finance

• Ensure all finance documents/templates are replenished and accessible by staff in the Urban office
• Follow up cash in transit and transfers at field level
• Act as a cashier
• Maintain petty cash account register and ensure petty cash reconciliation and replenish the petty cash when it reaches the minimum limit for the urban office.
• Submit weekly and monthly petty cash summaries to the Finance Manager in Naguru and Senior Field/ Consortium manager.
• Perform any other duties assigned