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Finance & Admin. Assistant

Kampala (Uganda)

  • Organization: IRC - International Rescue Committee
  • Location: Kampala (Uganda)
  • Grade: Level not specified
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
    • Administrative support
  • Closing Date: 2020-10-06

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Reporting to the Senior Field and Consortium Manager, the Finance & Admin Assistant is responsible for providing support for day-to-day administrative requirements, including ware house and petty cash management in the Urban office.

Duties and Responsibilities

Administration

  • Attend to the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages.
  • Ensure mail pouches to other IRC Offices are dispatched in a timely manner.
  • Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc.) including telephone bills.
  • Ensure proper office management through proactive engagement with office cleaner.
  • Ensures OADM forms/Templates are replenished and updated.
  • Assist to monitor staff movement to/from the field, trainings, etc. and provide weekly updates (Travel calendars) to relevant staffs
  • Ensure proper inventory system is in place at the Urban office
  • Monitor the stock flow and distribution plans and provide periodic reports 

Finance

  • Ensure all finance documents/templates are replenished and accessible by staff in the Urban office
  • Follow up cash in transit and transfers at field level
  • Act as a cashier
  • Maintain petty cash account register and ensure petty cash reconciliation and replenish the petty cash when it reaches the minimum limit for the urban office.
  • Submit weekly and monthly petty cash summaries to the Finance Manager in Naguru and Senior Field/ Consortium manager.
  • Perform any other duties assigned

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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