Finance Assistant - Tunis
Background/IRC Summary: Founded in 1933, the International Rescue Committee is a world leading non-profit humanitarian organization providing relief, rehabilitation, protection, post-conflict development, resettlement services and advocacy for those uprooted or affected by violent conflict and oppression.
Job Overview/Summary: The Finance Assistant in the Tunis Office assist the Senior Finance Officer performs the day-to-day finance operations in Tunis office. Works under the supervision of the Senior Finance Officer to maintain and oversight the accounting operations to ensure that all finance operations in Tunis are performed in accordance with IRC and donors regulations and procedures.
·Assist in the implementation of Finance policies, procedures and systems.
·Cash custodian in Tunis office
·Reserve/prepare cash vouchers for Cash payments, share checks distribution plan with Supply chain/concerned staff on weekly basis.
·Following up on pending checks to be delivered to Vendors/Beneficiaries/Staff.
·Ensure accuracy of the data entry responsibilities as assigned.
·Update the cash and bank spread sheets on daily basis.
·Maintain the filing system of all finance records, make it available for internal / external audit review, and trace all documents (PRs, payments, checks, and service requests), Copying and scanning of documents as required.
·Scanning required documents for the intercompany charges and always updated.
·Keep up to date records for staff program advances, to be reported to Sr. Finance officer.
·Maintain Payment register for all payments received and payments returned, to make sure that there is no long outstanding payment as well as payments are not missed/lost in process.
·Focal person for All payments sent/received to/from Libya and to ensure that Libya process payments within given time period. Custodian of Check books, (preparation) and Issuance of Checks.
·Printing checks and makes sure accuracy of the checks details to minimize the voided checks.
·Following up on staff advances to be cleared before the month ends.
·Other support finance task as assigned by the supervisorKey Working Relationships: Position Reports to: Senior Finance Officer